FCI Gilmer 4th Qtr FY25 Food/Subsistence
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000018
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311991 Perishable Prepared Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
- Jessica Hutchison j2hutchison@bop.gov (304) 626-2500
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons, specifically the Federal Correctional Institution (FCI) Gilmer located in Glenville, West Virginia, is seeking food service items for its fourth quarter of fiscal year 2025. The solicitation (RFQ Number 15B11925Q00000018) covers a wide range of food products including meats, fish, dairy, vegetables, condiments, and other food service supplies. Vendors must submit electronic quotations by June 13, 2025, at 4:00 p.m. ET to mxfrye@bop.gov, with an active registration in the System for Award Management (SAM.gov) being a mandatory requirement. The government will evaluate quotes based on both price and past performance, with poor historical performance considered approximately equal in weight to pricing. Original signatures are required on submitted quotes, and vendors must demonstrate their ability to meet all contract specifications including delivery dates, quantities, packaging, and invoicing procedures.
The solicitation is open to all businesses, without a specific small business set-aside designation. Deliveries are expected between July 1 and July 31, 2025, with weekly variations anticipated for dairy and bread items. Quantities range significantly across different food items, from 56 cases of kidney beans to 20,000 pounds of chicken leg quarters. All prices will be FOB destination, and the government reserves the right to award by line item to the most advantageous vendor(s). The place of performance is FCI Gilmer in Glenville, West Virginia, with product-related inquiries directed to Jared Abrahims at 304-626-2500 x1250. The contracting point of contact is Melissa Johnston, who can be reached at the same facility number. Vendors should note that their performance will be documented and potentially shared with other Bureau of Prisons facilities, emphasizing the importance of meeting all contractual requirements.
Notice text
RE: 15B11925Q00000018
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., June 13, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within July 1, 2025, through July 31, 2025, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to July 1, 2025. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| 15B11925Q00000018.pdf | ||
| Cover Letter.pdf |
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