Cover Letter.pdf
PDF 201 KB Posted
- Attached to
- FCI Gilmer 4th Qtr FY25 Food/Subsistence
- Solicitation number
- 15B11925Q00000018
About this file
This document is a Request for Quotation (RFQ) from the U.S. Department of Justice Federal Bureau of Prisons, Federal Correctional Institution - Gilmer, for food service items. The solicitation (Number 15B11925Q00000018) is seeking quotes for food service products to be delivered between July 1-31, 2025, with weekly deliveries for dairy and bread throughout the quarter. Vendors must submit electronic quotations by 4:00 p.m. on June 13, 2025, and are required to complete specific sections of Standard Form (SF) 18, including providing their email address and Unique Entity Identifier (UEI) number.
The government will award the contract by line item to the most advantageous vendor(s), with past performance considered approximately equal to price. All prices are FOB destination, and the weekly quantities for milk and bread will vary based on institutional needs. Vendors must ensure they can meet all requirements related to quantity, delivery dates, specifications, packaging, labeling, and invoicing procedures. Offerors must have an active registration in the System for Award Management (SAM.gov), and all quotes require original signatures. Product-related inquiries can be directed to Jared Abrahims at 304-626-2500 x 1250, and quotations should be submitted electronically to mxfrye@bop.gov.
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| File | Type | Posted |
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| 15B11925Q00000018.pdf |
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Text version
June 2, 2025
RE: 15B11925Q00000018
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., June 13, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within July 1, 2025, through July 31, 2025, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to July 1, 2025. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext.
2545.
Sincerely, Melissa Johnston Supervisory Contract Specialist http://www.sam.gov/
File details come from the government source that posted it. Updated .