FCI Gilmer 1st Qtr FY26 Food/Subsistence
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000023
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311991 Perishable Prepared Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons' Federal Correctional Institution (FCI) Gilmer is soliciting quotations for food service items required for the first quarter of fiscal year 2026. This Request for Quotation (RFQ) covers a comprehensive range of food products including meats, dairy products, baking ingredients, prepared meals with specialized options for kosher and halal dietary requirements, and miscellaneous food service supplies. Vendors must complete Standard Form 18, maintain active registration in the System for Award Management (SAM.gov), and submit original signatures with their quotations. The government will evaluate proposals based on price and past performance, which are weighted approximately equally in the award decision. The submission deadline is 4:00 p.m. on September 16, 2025, with electronic quotations to be directed to mxfrye@bop.gov and product inquiries to Jared Abrahims at 304-626-2500 extension 1250.
This solicitation is designated as a Total Small Business set-aside, restricting competition to qualified small business firms. The procurement covers diverse quantities ranging from 27 pounds of taco seasoning to 210,000 half-pint kosher milk servings and 20,000 pounds of chicken leg quarters, with pricing varying by unit type and ranging from $0.03 to $67.20 per unit across line items. Deliveries are expected between October 1 and October 31, 2025, with the exception of dairy and bread products, which require weekly deliveries throughout the quarter based on institutional needs. The place of performance is FCI Gilmer located at 201 FCI Lane, Glenville, West Virginia 26351, with all pricing on a firm fixed-price, FOB destination basis. Award will be made by line item to responsive and responsible vendors, and any vendors failing to meet RFQ requirements will have this documented as past performance information that may be shared with other Bureau of Prisons facilities.
Notice text
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., September 16, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within October 1, 2025, through October 31, 2025, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to October 1, 2025. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| Awarded Prices 15B11925Q00000023.pdf | ||
| 15B11925Q00000023.pdf | ||
| Cover Letter.pdf |
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