FCC hazelton FY26 Q1 certified foods

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
15B12125Q00000037
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

Place of performance
Bruceton Mills, West Virginia 26525, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Federal Bureau of Prisons at Federal Correctional Complex Hazelton in West Virginia is seeking to procure certified food products for Fiscal Year 2026 Quarter 1 through solicitation number 15B12125Q00000037. The procurement consists of 39 line items focusing on kosher and halal certified food products, including individual meal packages, packaged food items, proteins, cereals, drink powders, and various meat and vegetable-based meals with specific packaging, portion sizes, and certification requirements. All products must comply with strict temperature control standards, be properly palletized for delivery, display appropriate kosher symbols for religious diet items, and meet BOP National Menu Specifications. The contract will be evaluated based on past performance and price considerations as prescribed by FAR 52.212-2, with the government awarding to the responsible offeror whose conforming offer is most advantageous. Critical dates include the solicitation issue date of August 22, 2025, and the quote submission deadline of September 3, 2025, at 12:00 PM EST, with delivery required between October 1-24, 2025.

This procurement is designated as a 100% small business set-aside under NAICS code 311999 (All Other Miscellaneous Food Manufacturing) with a size standard of 700 employees, and no current contractors or incumbents are identified in the documentation. While specific contract values are not disclosed in the solicitation notice, the procurement involves substantial quantities ranging from 33 to 300,000 units per line item across the 39 different certified food products. The contract will be structured as a firm fixed-price arrangement with FOB destination delivery terms and NET 30 payment provisions. All deliveries must be made to the Federal Correctional Complex Food Service Warehouse at 1640 Skyview Drive, Bruceton Mills, West Virginia 26525, with deliveries accepted Monday through Friday from 7:00 AM to 2:00 PM, excluding federal holidays. Products will be subject to a three-day conditional receipt period for inspection and testing, with strict protocols for temperature maintenance and rejection of non-compliant items.

Notice text

The Federal Bureau of Prisons, Federal Correctional Complex Hazelton, West Virginia, intends to issue a solicitation for the requirements of: CERTIFIED FOODS as prescribed in FAR subpart 12.6 under NAICS Code 311999. This solicitation is restricted to 100% Small Business, FOB Destination, delivery date is estimated to be before October 17, 2025. Deliveries will be made to the Federal Correctional Complex-Food Service Warehouse, 1640 Skyview Drive, Bruceton Mills, WV 26525. The contract type is a firm-fixed price. The Government reserves the right upon award to make formal single, multiple awards or no awards. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, which is considered to be most advantageous to the Government, with past performance and price considered. Evaluation factors as prescribed by 52.212-2 will be applied for determination of winning bid. The solicitation will be made available on or about August 15, 2024, and will be posted to the General Services Administration’s Federal Business Opportunities website: https://beta.sam.gov/. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. The anticipated date for receipt of quotes is September 3, 2025, at 12:00 pm. EST. A signed SF 1449, including vendor information, must be submitted to be considered a viable quote. Payment will be made using Electronic Funds Transfer (EFT) or Government Purchase Card depending on dollar amount of individual awarded orders. Each offer is required per 52.212-3 to complete their representations and certifications via the On-line Representations and Certifications Application (ORCA). Faith-Based and Community Based Organizations (AUG 2005) are included. The points of contact regarding this solicitation are Charlie Hall, Contract Specialist, and Andrea Burke, Contract Specialist, FCC Hazelton, 1640 Skyview Drive, Bruceton Mills, West Virginia 26525. E-mail contacts: Charlie cehall@bop.gov and Andrea ax2burke@bop.gov . Completed offers must be delivered via email to HAX-ProcurementProp-S@bop.gov. (backup email for bids is cehall@bop.gov .  A confirmation email will be sent when bids are received.  Fax or mailed quotes will not be accepted.  The anticipated award date is September 30, 2025 (subject to change). 

Files

File Type Posted
FY26 Q1 KOSHER BREAKDOWN.pdf PDF
15B12125Q00000037- FY26 Q1 CERTIFIED FOODS BRQ.pdf PDF
Delivery Requirements.pdf PDF

Notice history

Notice Type Posted
FCC hazelton FY26 Q1 certified foods Award Award Notice
This notice Latest solicitation Solicitation

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