FBSU Dataray upgrade / service
Closed Special Notice Posted
- Solicitation number
- 75H70926BAO038
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621511 Medical Laboratories
- Place of performance
- Harlem, Montana 59526, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Billings Area Indian Health Service (IHS), a civilian agency under the Department of Health and Human Services, has issued a Notice of Intent to Sole Source Award for a software upgrade and managed services contract. The contract is intended for DataRay, identified as a small business, to provide commercially available off-the-shelf (COTS) software upgrade services on pre-existing interfaces at the Fort Belknap Service Unit (FBSU) in Harlem, Montana. The IHS is pursuing this sole source contracting action based on FAR 6.103-1, asserting that DataRay is the only responsible source capable of meeting agency requirements due to proprietary ownership of the software and interface specifications. The total estimated contract value is approximately $69,414.00, with a performance period beginning June 26, 2026 through June 25, 2027, followed by four additional option years. This Special Notice was posted on April 10, 2026, with a response deadline of April 22, 2026.
The primary objective of this Notice of Intent is to allow interested parties an opportunity to submit capabilities statements demonstrating clear and convincing evidence that competitive procurement would be advantageous to the Government, cost-effective, timely, and would not impede agency standardization, data center standardization, and network security objectives. The underlying scope of work involves providing 24/7 technical support and maintenance services for a specimen labeling system required to meet laboratory accreditation standards under CLIA regulations at IHS facilities in Harlem and Hays, Montana. Contractors must address technical support, software upgrades, replacement of equipment such as printers and power boxes, and troubleshooting services to maintain compliance with Clinical Laboratory Improvement Amendments and manufacturer specifications. All capability statements must be submitted via email only to Contract Specialist Ashley Flynn at Ashley.flynn@ihs.gov with the specific subject line "Notice of Intent Question Submission - FBSU DataRay - SN- 75H70926BAO038," and the Government will not assume responsibility for any costs incurred in responding to this notice. No phone calls or voicemail messages regarding questions will be accepted.
Notice text
Notice of Intent to Sole Source Award
The Billings Area Indian Health Service hereby submits a notice of intent to award a sole source, firm fixed price Base Plus Four Option Year Contract for a commercially available off the shelf (COTS) Software Upgrade on Pre-Existing Interfaces to DataRay, a Small business; Period of Performance will be from June 26, 2026 through June 25, 2027 and each option year to start on the 26th of June of each year and run until June 25th of each year.
The Contract is to provide a firm fixed price service agreement for Software Upgrade on Pre-Existing Interfaces and Managed services located at the Fort Belknap Service Unit (FBSU), Harlem Montana; The total estimated value of the Contract is estimated to be around $69,414.00; This sole source contracting action is pursuing a waiver from competing this requirement based upon the application of FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements and is based upon market research; This is based upon proprietary and manufactured by the company.
Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of agency standardization, data center standardization, and network security;
The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purpose of determining whether to conduct competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.
This is not a request for quotes or proposals; Capabilities statements to this Notice of Intent should be directed to Contract Specialist, Ashley Flynn, at Ashley.flynn@ihs.gov via e-mail only (phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your e-mail: Notice of Intent Question Submission - FBSU DataRay – SN- 75H70926BAO038.
Files
| File | Type | Posted |
|---|---|---|
| A16 - sole source notice dataray text.pdf | ||
| A05 - SOW DATARAY SERVICE CONTRACT.pdf |
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