Fairbanks Air National Guard Recruiting Office

The Government currently occupies office and related space under a lease that will be expiring and will consider alternative space if economically advantageous. The Government is seeking retail space consisting of approximately 1543 Gross Square feet of space, and parking for four (4) government vehicles (sign designated preferred) for an Air National Guard Recruiting Office. The lease shall be a full-service lease for a term of five (5) years, with the Government having termination rights. All offers must be within the Delineated Area set forth below (Fairbanks, Alaska). Offers to include base rent, CAM, utilities, janitorial, and parking.

If awarded to a new location, this office would be relocated immediately upon completion of construction of office space to accommodate all requirements pertaining to the FY25 Construction Specifications for production offices with the lease start date commencing upon acceptance of space by the government (see attached Construction Specifications.)

In making this determination, the Government will consider, among other things, the availability of alternate space that potentially can satisfy the Government’s requirements and is economically advantageous, as well as costs likely to be incurred through relocation. The requirements for consideration of award will entail a complete bid that consists of the following criteria at a minimum:

• Space must meet established square footage requirements and be within the delineated area (see attached delineated area.)
• Acceptance and use of government lease, with no changes to the standard language, clauses or conditions within the lease as designated by the Government (see attached Standard Lease Template and General Clauses.)
• Competitive rates of base cost per square feet for annual rent (see attached Proposal to Lease Form). Include a breakout of operation expenses including janitorial services costs based on the attach Janitorial Specifications.
• All costs and materials affiliated to meet the requirements of the Construction Specifications (including all safety and security enhancement’s) will be considered Tenant Improvements with no reimbursement from the Government upon completion of the construction or through amortization within the lease.
• Lease will be awarded to the most economically advantageous bid which provides best value to the Government.

Evaluation criteria to include, but not limited to, meets recruiting mission requirements, location, lessor past performance (if applicable), site visibility, and pricing consistent with comparable sites in the local area. Offered space must meet the Governments requirements per the terms of the Government Lease. Interested respondents may include building owners and representatives with the exclusive right to represent the building owners. Representatives of building owners must include the exclusivity grating the exclusive right to represent the building owner with their response to the advertisement.

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), a proposed floor plan and the construction bids for build-out meeting the construction specifications.  Attached is a copy of the General Clauses, Proposal to Lease Space, Rental Proposal Worksheet, lease document, the General Clauses, Proposal to Lease Space, Construction Specifications, Sample Floor Plan, Construction Specific Bid Proposal Worksheet, Janitorial Specifications, Certification of Authorization, Agency Agreement/ Authorization for Property Manager to Act on Behalf of Owner, Lessor’s Annual Cost Statement, and SAM Representations and Certifications.  Please review all documents carefully and make sure that you agree to the terms presented.  The government lease and the general conditions are standard and for the most part are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Three (3) construction bids for the build-out are requested.  After a bid is accepted, no change orders are authorized, so bids need to be accurate and complete (including all taxes and fees).  Special attention should be given to security requirements (video entry control system, closed circuit television system and video recording, dual roller shades on exterior windows, fixed panel shade on exterior entry door and peep hole in secondary exit, perforated window wrap),  fragmentation film on exterior windows/glass doors, telecommunication wiring requirements, addition of water fountain, signage, paint, wall graphics, phone jacks, electrical outlets and spec'd carpet squares.  These are items that can add a significant cost and may be overlooked in the bid process; however, all items in the specifications need to be followed, even if code does not require the item (i.e. smoke detectors, fire extinguishers, etc.).  Bids shall include any tear down/haul away expenses.

Initial offers are due no later than close of business on 26 September 2025. After the receipt of initial offers, the named Realty Specialist or other authorized representative will conduct negotiation on behalf of the Government. Verbal or written negotiations will be conducted with Offerors that are within the competitive range. The competitive range, which will be established by the Realty Specialist, will be based on the lease cost and other award factors stated in this solicitation. All Offerors will be included that have a reasonable chance of being selected. Negotiations are considered closed at the due date and time of best and final offers.