Facilitation and logistical coordination of the 2026 SMD Data Repositories Workshop

NASA's Shared Services Center is conducting a sole source procurement for facilitation and logistical coordination services for the 2026 SMD Data Repositories Workshop. The contractor will provide professional facilitation for Workshop Planning Committee meetings and the main workshop event, comprehensive logistical coordination for in-person or hybrid formats, agenda development, stakeholder communications, and post-event reporting. Key requirements include delivering a Project Management Plan within 15 business days of award, a Facilitation Plan within 20 business days, draft workshop agendas 30 days before the event, and a final report within 10 business days post-workshop. The evaluation will focus on determining whether this procurement should be conducted competitively or remain sole source, with submissions assessed based on written capabilities and qualifications only. Interested organizations must submit written capabilities and qualifications by 7 a.m. Central Standard Time on April 17, 2026, to Shanna Patterson, Procurement Specialist, at Shanna.L.Patterson@nasa.gov, with no oral communications accepted.

This procurement is classified as a sole source requirement with no set-aside designation. DevGlobal Partners LLC is identified as the incumbent contractor, selected based on its established relationships with NASA centers, proven experience managing complex logistics, and institutional knowledge that would minimize onboarding time—critical given the compressed timeline to complete the workshop by September 2026 before potential federal budget uncertainties impact execution. The estimated period of performance is seven months, with the specific total estimated cost redacted from available documents. The workshop must be scheduled between July and September 2026 due to federal budget timing and conflicts with holiday schedules and scientific conference attendance by NASA staff. Performance will take place at NASA Marshall Space Flight Center in Huntsville, Alabama, with the work classified under NAICS Code 541611 (Administrative Management and General Management Consulting Services) and conducted using FAR Part 12 commercial acquisition procedures.