F103--VAMHCS WATER CHEMICAL SUPPLY & SUPPORT CONTRACT 5 Year (Base plus 4 Option Years) PPVAMC, BAVAMC, LRVAMC

Department of Veterans Affairs NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for Loch Raven , Baltimore and Perry Pt VA Medical Centers.

Please respond to this RFI/Sources Sought 36C24526Q0448 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned,

Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of

services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include

applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these

services at the Huntington VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the

performance requirements while complying with applicable limitations in

subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure

compliance with the limitations on subcontracting?

Response Instructions:

Responses must be received by Friday 4/24/ 2026 @ 11:00 AM EST. Responses to the information requested above must be submitted via email to William.Galletta@va.gov

SCOPE OF WORK

VAMC WIDE CHEMICAL SUPPLY & SUPPORT CONTRACT

PPVAMC, BAVAMC, LRVAMC

Background Information:

This is a New Contract effort to serve all three major VAMHCS Sites which includes Perry Point VAMC, Baltimore VAMC, and Loch Raven VAMC. The purpose of such is to provide Chemicals necessary for the functioning of HVAC Equipment, Legionella prevention, and exclusive to Perry Point Water Treatment Chemicals. The Statement of Work below identifies each sites needs by different CLINs known as Contractor Line-Item Numbers with descriptive information regarding that CLINs purpose for the specific site. Although billed through different 2237 allocations, the contract is wholistic in nature such that the winning bidder serves the different needs of all 3 campuses.

Needs Specific to Perry Point VAMC

PERRY POINT BOILER WATER CHEMICAL & COOLING TOWER TREATMENT SERVICES

A. Chemical Water Treatment

Vendor will provide services and products which are approved for this specific application. This is a need-based service, varied price maintenance, repair, and technical support agreement.

For the boiler plant, Vendor will provide a 25-40% alkaline catalyzed sodium bisulfite oxygen scavenger to remove dissolved oxygen from the feed water and boiler water which leads to pitting of system metallurgy. Vendor will also provide advanced polymer treatment, 25% active sodium hydroxide alkalinity treatment to help prevent deposition of minerals on the boiler heat transfer surfaces. Vendor will provide a triple blend of neutralizing amines (DEAE, Cyclohexylamine and morpholine) to neutralize the carbonic acid that naturally forms when steam condenses to a liquid. This is required to protect return line metallurgy from corrosion and premature failure.

The vendor will also provide FlexPro advanced polymer treatment with halogen stable technology or approved equal for the condenser water systems to protect the condenser water systems from corrosion and scaling. Vendor will provide an oxidizing biocide stabilized liquid bromine and a non-oxidizing biocide consisting of 4% isothiazoline to control and protect the systems from microbiological organisms in accordance with ASHRAE, OSHA, CDC, and COOLING TECHNOLOGY INSTITUTE standards for Legionella Risk Minimization. They will provide legionella testing on all four cooling tower systems every 90 days. The testing will include three samples per system and shall be taken from the cooling tower sump, inlet to the condenser and outlet from the condenser. A total of (36) legionella tests shall be included in the proposal. Legionella tests must be sent to a third-party independent laboratory that follows CDC Environmental Techniques Evaluation (ELITE) protocol.

B. General

The Contractor shall provide the chemicals, consulting services and the handling of all chemicals (except testing reagents) as required to control corrosion, microbiological growth, scale, algae, and slime in all heat transfer equipment and the associated systems. These systems include potable water, boiler water, and the open loop condenser water systems.

All chemicals supplied by the contractor shall be specifically formulated for the system in which they are being used according to the recommendations of a qualified chemist or laboratory.

All chemicals, except for solid products, shall be delivered using BULK delivery system for boiler chemistry and NEAT delivery for the cooling tower chemistry using bulk and neat delivery double-walled storage tanks. The specified chemicals shall conform to all existing local, state, and federal regulations regarding water pollution, and have appropriate EPA registration and FDA approval where applicable.

The contractor shall also warrant that the chemicals used in the water treatment program shall have no detrimental effect on any surfaces of the systems being treated and will bear the costs of any repairs made necessary by their use. To ensure quality control, the contract company shall be ISO-9000 certified.

Invoices submitted to the VA need to include a copy of the delivery ticket showing the

necessary proof the product was delivered to the Perry Point VA Medical Center. Submit

sperate invoice for each delivery ticket.

C. Contractor Qualifications

The contractor shall provide evidence of experience in providing cooling water, boiler water,

closed system, and condensate system treatment services of the types and to the extent as outlined in these specifications. Due to the extensive capital costs involved with our equipment, an experienced water treatment company is required. The Contractor shall provide evidence of successfully conducting such operations for a period of not less than twenty (20) years.

The contractor shall own and operate laboratory facilities capable of performing a complete range of analytical work to assist with the monitoring, control, and troubleshooting of the facilities water systems. The successful vendor shall have a completely staffed laboratory that has at least two Ph.D. s in chemistry or related sciences. The vendor shall provide the name of the Ph.D.-level laboratory personnel, including educational background.

All field personnel for the contractor servicing our facility must have a college or university degree in a technical discipline and have at least 20 years of water treatment experience. Contractors have at least two backup personnel who also have at least 10 years of water treatment experience.

Since the facility will rely on the contractor for his/her troubleshooting expertise and problem-solving capabilities, the Service Engineer from the contract company must be a degreed engineering professional. The primary representative must currently provide the same size and scope of service required by our facility to at least one other federal government campus customer in Maryland. Customer name, phone number and reference information must be included in bid package. Failure to include will render the bid unresponsive.

The Contractor laboratory facility shall be equipped to run the following: water analyses, deposit analyses, corrosion coupon analyses, microbiological analyses, ion exchange resin analyses, and metallurgical analyses.

Contractors primary service representative for this account shall have the following certification. Within the past year-OSHA 30 Hour Safety Training. The primary representative shall also have OSHA approved HAZWOPER 40 Hour Training Certifications with annual refresher. Proof of certifications shall be submitted with bid package. At least one backup representative must have OSHA 30 Hour Safety Training. Proof of certification for backup representative must be submitted with bid package. The facility uses Walchem microprocessors to properly feed and control the blowdown and chemical feed to the condenser water systems and boiler water systems. Since these microprocessors are critical to our operations, the primary service representative and backup representative must be factory certified by Walchem in their use and operation. Training certificates must be submitted with bid package or bid will be rendered unresponsive.

D. Technical Support

The vendor shall have a fully staffed technical support group, including a licensed professional engineer. These personnel shall be available for consultation during normal business hours of the facility. The vendor shall submit a list of at least three (3) members of this support group, including their qualifications, phone numbers and normal working hours.

E. Microbiological Testing

The facility is concerned with bacterial control in water systems and the potential growth of

Legionnaire s Disease Bacteria (LDB). The vendor shall provide laboratory data concerning

biocidal efficacy in controlling LDB growth. The vendor shall provide chemicals to comply with the COOLING TECHNOLOGY INSTITUTE (CTI) Legionellosis Guideline: Best Practices for Control of Legionella . Contractor shall assist facility in development of a HACCP plan in Accordance with ASHRAE Standard 188P.

F. Insurance Requirements

The vendor shall supply a certificate of insurance indicating the types and amounts of insurance provided. The contractor shall assume the entire responsibility for and shall indemnify and save harmless the V.A. of and from all liability for injury to person, death or property damage resulting from or in any way related to the performance of the work under contract.

The contractor shall also carry Comprehensive General Liability Insurance as respects bodily injuries or death in the amount of $2,000,000, property damage in the amount of $100,000 and Comprehensive Automobile Liability Insurance including all owned, and hired vehicles, with a $1,000,000 combined single limit, unless otherwise required, and shall furnish to the V.A. a certificate thereof containing such indemnification.

G. Field Service Capabilities

The vendor will have the capability of conducting the following on-site field tests:

*Microbiological studies

*Corrosion studies using corrosion coupons

*Fiber-optic equipment inspections

*Steam purity studies

*Elution studies

*Test heat exchanger studies

*Dissolved oxygen studies

*Spectrophotometric testing

H. In-House Regulatory Affairs

To ensure that all water treatment programs comply with local, state, and federal laws on

environmental protection, the vendor shall have an in-house regulatory affairs group. The

vendor shall provide the name and phone number of the supervisor of this group as well as

documentation as to this group s capabilities.

I. Equipment Repair and Replacement

All pumps, controllers, water meters, piping, controls, solenoid valves, timers, and interlocks required to meet these specifications and not presently installed, shall be furnished, and installed by the veteran s administration.

If the COR and the contractor agree that a conductivity controller, component, or pump is irreparable, the COR shall have a purchase order issued to the contractor for a replacement. The treatment contractor shall recommend new controllers and pumps. The water treatment contractor shall coordinate replacement of special application equipment.

Replacement of defective auxiliary equipment such as water meters, solenoid valves, motorized valves, timers, and interlocks, shall be directed by the COR. The Veteran s Administration shall bear the cost of the equipment and installation if not installed in house.

J. Chemical Identification, Handling and Storage

The contractor shall post complete and updated Safety Data Sheets (SDS) that meet OSHA

hazardous communications standards adjacent to each chemical feed station. A second set shall be provided to the COR.

The vendor must supply a 24-hour, 7 day per week emergency response group who can be called for emergency information regarding chemical spills and/or accidents involving his products. The vendor shall submit the emergency phone number and a sample of documentation outlining instructions for reporting accidents and chemical spills.

K. Training

The vendor shall provide operator training that includes chemical testing, reporting, and

understanding the chemical program s test results. Training Program to include reference

manuals and audiovisual training of at least 4 hours of cooling operator training.

L. Testing Requirements

The contractor shall draw samples from each system as necessary, up to 24 but not less than once monthly, and shall test for:

Systems

Control Range

Condenser Water Systems

pH

9.0 maximum

Cycles

4-6

Conductivity

1500 maximum (mmhos)

Cu

less than 0.20 ppm

Fe

less than 0.50 ppm

Halogen (chlorine./bromine)

0.5-1.0 ppm Free residual or per label guidelines.

TTA

>1.0 ppm

ORP

300-500 mV

Total Hardness

Record

Microbiological