F014-- Wood Chipping

Continuation Page

The purpose of this modification is to answer vendor questions. Please see attached response.

TREE CHIPPING QUESTIONS

Wondering if it's piles already cut and staged? Of do we need cut and mark out and area? And if so, what is the acreage that need to be cleared? Chip all brush, limbs and fallen trees to include material over 55 in diameter staged in the worksite.

I was contacted about bidding on a project and given your contact information, when would be a time we could meet to look at the site location? As listed on the Solicitation, a site visit was performed on 4/30/2025 at 10:30am. Contractors are welcome to view the property on their own.

I was wondering if we could get an extension on the following solicitation. All quotes are due on 5/9/2025. Please be sure to include pictures of the equipment to be used for this project.

Would it be possible to visit the above-mentioned site this coming Thursday April 17 in the late afternoon? A site visit was performed on 4/30/2025 at 10:30am. Contractors are welcome to view the property on their own.

Is there an incumbent? What is the final pricing?Â

How can we schedule a site visit? How big in diameter are the trees? This is a new requirement, there is no incumbent. Final pricing will be determined once the contract is awarded. Contractors are welcome to view the property on their own.

Is it possible to see this now? Contractors are welcome to view the property on their own.

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. There is no incumbent.

I would like to receive some more details pertaining to this Solicitation please. Please review Solicitation for additional details of requirement.

When reviewing the posted solicitation I did notice some date discrepancies. Firstly, the response date is currently listed as May 09, but in the body of the solicitation the start date for work to commence is May 05. Additionally, the site visit is listed as April 30 at 10:30 AM. Could you please confirm if that date is correct as well as when the period of work will be? The previous amendment extended the closing date to May 9, 2025 at 4:00pm EST. The period of performance will take place once the contract is awarded.

Togus, ME Wood Chipping

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Performance Work Statement

Description of Service. Contractor to furnish all labor, transportation, materials, engineering, and equipment to perform wood & brush chipping services at North Gate RD site. The period of performance for this PWS will be May 5th and no later than September 1, 2025. See map for outlined requirements (Appendix A).

Scope of Work. Chip all brush, limbs and fallen trees to include material over 55 in diameter staged in the work site. Chipped material to be left in piles on site to be used for usable mulch. Mulch should be uniform in size with approximately 2-4 pieces to be used for landscape.

The contractor shall use industry standard means to include the use of, but not limited to, heavy equipment (excavator, dozer, skid steer, trucks, woodchipper, etc.) and hand-held equipment (chain saws, grinders, handheld tools, etc.) to perform wood & brush chipping services. Equipment must be well-maintained to minimize breakdowns and delays. To be considered, Contractor must provide picture and full description of their equipment to be used for this contract. All work is to be done in a workman like manner, according to standard practices. Contractor will furnish all equipment and personnel. Work of the Contractor is to be coordinated with the onsite manager to prevent conflicts with the treatment of patients and the functioning of the facility. The contractor personnel must report to VA Maine Medical Center onsite manager prior to beginning work for each day and shall report back to onsite manager what they accomplished during the day before leaving the Medical Center grounds.

Government Furnished Equipment and Property. The Government will not furnish any facilities or equipment for any work that needs to be accomplished in this Performance Work Statement. The contractor shall furnish all supplies needed to perform this contract according to all its terms. All equipment and employees will be staged in a location that does not impede traffic, construction work, nor interfere with patients or employees.

Hours of Operation and Timeline: Working hours for the contractor shall normally be between the hours of 0700-1530 Monday through Friday, excluding holidays. Contractor will work with VA onsite manager to provide project duration with the estimated start date and completion date. A final walkthrough by VA onsite manager inspection will take place when the job is complete.

Appendix A. Map of site location and piles of material to be chipped.