Event Logistic Support Service (Airshow 2027)
Closed Solicitation Posted
- Solicitation number
- FA468626Q0003
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- M1LZ Operation Of Parking Facilities
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is soliciting Event Logistic Support Services for Airshow 2027 at Beale Air Force Base through Request for Quote FA468626Q0003. The contractor will provide comprehensive planning, management, and operational execution of all event-related logistics with specialized focus on traffic and parking management, including developing an Event Logistics Plan, designing traffic and parking strategies, coordinating with external law enforcement and transportation agencies, and executing real-time operational management during the event. Key requirements include conducting a mandatory on-site visit within 90 days of contract award, submitting a draft Event Logistics Plan within 30 days of the site visit, achieving government approval within 60 days of draft submission, conducting monthly planning meetings with base organizations, personally managing the senior parking operations role during the April 16-18, 2027 event, and completing post-event teardown and site restoration. Evaluation will be based on offerors' demonstrated past performance in managing traffic control and parking for large military events with approximately 12,000 vehicles per day, proven coordination experience with law enforcement and military security forces, and capability to meet the comprehensive Performance Work Statement requirements across three line items. The proposal deadline is April 13, 2026, at 10:00 AM local time, with the contract period of performance running from April 27, 2026, through April 26, 2027.
This acquisition is 100 percent set-aside for small business concerns, specifically Women-Owned Small Businesses (WOSB), under NAICS code 561990 with a size standard of $16.5 million. No incumbent contractor or current contract values are identified in the solicitation materials. The contract structure includes three firm fixed-price line items: Item 0001 for site visit and initial performance objectives, Item 0002 for Event Logistics Planning and related performance objectives, and Item 0003 for execution performance objectives, with specific pricing required from offerors through the completed quote submission. The event itself anticipates managing approximately 12,000 vehicle parking spots during the three-day airshow event. Place of performance is Beale Air Force Base, California, with the contractor responsible for managing traffic and parking operations during the event dates of April 16-18, 2027, and completing all post-event activities within the contract performance period ending April 26, 2027.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA468626Q0003 is issued as an RFQ.
This acquisition 100% set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii). A list of line item number(s) and items, quantities, and units of measure is identified in Attachment 1 - Solicitation, Under Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(iii). This requirement is for a personal service to provide the 9th Reconnaissance Wing (9 RW) professional Event Logistic Support Services for the Airshow 2027 at Beale AFB. The Contractor shall provide planning, management, and operational execution of all eventrelated logistics, with a specialized focus on traffic and parking management. The contractor shall manage the full project lifecycle, from initial planning to final closeout, beginning with the logistical planning and development phase. The contractor shall be responsible for creating a Event Logistics Plan (ELP), designing traffic and parking strategies, and coordinating with external law enforcement and transportation agencies, followed by the on-site execution of that plan. This final execution phase includes the real-time operational management of all traffic, the supervision of personnel, and the execution of post-event egress and site restoration activities.
(iv). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1 - Solicitation, Under Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 27 April 2026 to 26 April 2027.
(v). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(vi). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(vii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(2).Response Times:
Q&A's are due Monday, 30 March 2026 @ 10:00AM PST to the POCs listed below.
Offers are due Monday, 13 April 2026 @ 10:00AM PST to the POCs listed below.
The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer - Teresa Romig, teresa.romig@us.af.mil and Contract Specialist, SSgt VeAnca Crawley, veanca.crawley.1@us.af.mil.
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