Event Decorating Services
Closed Solicitation Posted
- Solicitation number
- PR16040071
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Nassau Bahamas, THE
- Points of contact
-
- Tatiana Escobar escobarta@state.gov (242) 461-5245
- Deana Nelson nelsonda@state.gov (242) 461-5092
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks event decorating services for the U.S. Embassy in Nassau, The Bahamas, with proposals due June 15, 2026. No set-aside applies; U.S. companies are encouraged to review www.bahamas.gov for Bahamian work requirements.
Place of performance is Nassau, The Bahamas. The event, themed "American Icons," will host 1,200 guests on June 26, 2026, at the Embassy's outdoor grounds. The contractor must design and execute décor showcasing ten featured American cities and iconic structures (including the Statue of Liberty, Liberty Bell, Gateway Arch, and Hollywood Sign) integrated throughout the venue using red, white, blue, and metallic accents in a patriotic chic aesthetic.
Deliverables include 40 large American flags, 1,500 feet of string lights, 50 table centerpieces with themed arrangements, 6 misting stations, specialty décor, furniture rental (check-in counters with stanchions and chairs, elegant lounge seating, 100 chiavari chairs for opening ceremony, cocktail and dining tables, red carpet, and decorative screens), signage and wayfinding, and infrastructure (generator backup with power distribution and emergency lighting). Setup spans June 24–26, concluding by 2:00 PM on June 26; breakdown occurs June 27. Vendors must submit design renderings and detailed floor plans by June 15, maintain a minimum $2 million liability insurance certificate, provide on-site supervision throughout setup and the event, and demonstrate experience with outdoor events for 1,000 or more guests. Payment is via electronic funds transfer within 30 days of service completion; mobilization and stage payments are not authorized. Evaluation weights theme alignment and creative execution at 35%, budget and value at 25%, quality of rental items at 20%, diplomatic event experience at 15%, and logistics planning at 5%. NAICS code is 532289 (All Other Consumer Goods Rental); PSC is R708 (Support—Management: Public Relations).
Notice text
The U.S. Embassy in Nassau, The Bahamas has a requirement for Event Decor Services for an event taking place in Nassau, The Bahamas.
A copy of the requirements is attached.
Deadline to submit proposals is June 15, 2026. No late offers will be accepted.
U.S. companies are strongly encouraged to visit www.bahamas.gov to see the requirements to work in The Bahamas
Attachments
| File | Type | Posted |
|---|---|---|
| PR16040071 - RFP - 4J26 Decor Services.docx | DOCX document |
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