Energy System Installation for US Embassy The Hague, Netherlands
Closed Pre-Solicitation Posted
- Solicitation number
- 19GE5026R0060
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23821 Electrical Contractors and Other Wiring Installation Contractors
- PSC
- Y1AA Construction Of Office Buildings
- Place of performance
- The Hague Zuid-Holland Netherlands
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management seeks a qualified contractor to design and install a complete energy system at the US Embassy in The Hague, Netherlands. The scope of work includes design-build services for covered parking solar carports with an integrated photovoltaic system, project coordination, construction supervision, and all management activities necessary to complete the installation. The project is intended to generate approximately 25 percent or more of the compound's electrical energy demand while adhering to applicable international professional standards for quality, safety, and diligence. Interested companies must submit a written letter of interest by April 24, 2026, to GalloneA@state.gov, including their firm name, point of contact information, telephone number, email address, and complete physical and mailing address. The solicitation will not be posted on SAM.gov; only firms that submit a letter of interest and complete the required "Application for Solicitation Document" checklist will receive the full RFP package and documents.
This opportunity carries no set-aside designation and is not restricted to any particular business category. The anticipated contract value ranges from $4,000,000 to $6,000,000 as a Firm Fixed-Price purchase order to be issued during the second quarter of calendar year 2026. No incumbent contractor or current contractor information has been identified in this pre-solicitation notice. The Regional Procurement Support Office in Frankfurt, Germany will manage the procurement process, and all contractors must demonstrate proficiency in both written and spoken English to be considered. Interested parties should refrain from telephoning and instead communicate exclusively through the email address provided to express their interest within the specified deadline.
Notice text
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5026R0060
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposals (RFP) for:
Energy System Installation for US Embassy the Hague, Netherlands
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price purchase order during the second quarter of calendar year 2026.
The successful contractor shall provide complete construction services, project coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the purchase order within the established timeframe.
The United States Embassy at The Hague intends to award a design-build contract for the installation of an energy system at the existing Embassy compound in The Hague, Netherlands.
The project includes the design and construction of covered parking solar carports incorporating a photovoltaic system to optimize utility performance and provide approximately 25 percent or more of the compound’s electrical energy demand. All work shall be performed in accordance with applicable international professional standards for quality, safety, and diligence.
The magnitude of this project is anticipated to be between $4,000,000and $6,000,000.
Companies interested in the RFP should express their interest by written correspondence, no later than April 24, 2026, at the following email addresses GalloneA@state.gov and must include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.
Firms shall be knowledgeable in written and spoken English.
The RFP package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST
In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this order will be performed. Contractors shall be required to provide:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in the Netherlands. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the purchase order.
If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon purchase order award.
UEI number: _______________________ SAM Registered: ( ) Yes ( ) No
* System for Award Management: https://sam.gov
The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
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