Encounter-Based Endoscopy Video Imaging System

Request for Information (RFI)

Defense Health Agency (DHA) Encounter-Based Endoscopy Video Imaging System Enterprise Capability

1. DISCLAIMER: This is NOT a Request for Proposal (RFP) nor a Request for Quotations (RFQ). It is strictly an RFI and should not be construed as a formal solicitation nor an obligation on the part of the Government to acquire any products or services. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this RFI, and no contract will be awarded pursuant to this announcement. The information requested by this RFI will be used within DHA to facilitate decision making and will not be disclosed outside of DHA. Any information provided to the Government is strictly voluntary and will be provided at no cost to the Government.

1. SUBJECT: The Medical Research and Development Contracting Division 2, Defense Health Agency Contracting Activity (DHACA), is seeking information in the form of capabilities statements and availability. This RFI is for fact-finding and planning purposes only. The information will be used in conducting market research to identify qualified, experienced, and interested potential business sources in support of the Government’s requirements outlined in Attachment 1, which are subject to change prior to a formal solicitation release. The Government reserves the right to decide whether a small business set-aside is appropriate based on responses to this notice. Contractors are encouraged to inform the Government of any barriers that would prohibit them from competing. Contact with Government personnel, other than those specified in the RFI, by potential offerors or their employees regarding this requirement is not permitted.

1. BACKGROUND: Medical video imaging has revolutionized the field of healthcare by providing clinicians with invaluable visual information for diagnosis, treatment planning, and research. Endoscopy, a specialized form of medical video imaging, involves the use of a camera-equipped instrument to examine the interior of organs and tissues. By capturing high quality video sequences, endoscopy enables healthcare providers to identify abnormalities, assess disease progression, and guide minimally invasive procedures.  The DHA is researching endoscopic capabilities to support all Department of War (DoW) and Veterans Affairs (VA) healthcare facilities.

1. SCOPE: The Medical Research and Development Contracting Division 2, DHACA, is issuing an RFI to identify Contractors capable of meeting the Government’s requirement.  The Government requests a Capability Statement providing the following:

1. General information and technical background describing your firm’s experience in providing similar Endoscopic support within the last five years, specifically with contracts similar in scope, complexity, and size to meet the program objectives in accordance with Attachment 1.

1. If the Capability Statement includes a discussion on Federal Government relevant performance-based experience, provide the applicable contract and task order number, final contract price, Period of Performance, number of Full Time Employees, and a brief description of the project.

1. Your company’s program management plan and control policies that adhere to standard industry practices and demonstrates the ability to accurately track projects for technical and financial milestones and ensure timely completion of projects.

1. A draft implementation plan outlining the potential solution to the Government’s requirement.  The plan should highlight the key deliverables, timelines, and expectations of each party responsible for delivery, configuration, and final acceptance of the systems, and include the total number of project managers and implementation team(s) involved.   Detailed steps and task owners for implementation as well as expected completion time for each task are requested.  Please also provide timelines for production and implementation. Implementation is defined utilizing a “Go-live” date accomplished by full clinical usage of the system with fulfillment of migration requirements with no reliance on the legacy system. In addition, the Government requests feedback regarding potential risks and mitigation strategies.
    

In your capability statement, address how you would deliver/implement the specific tasks outlined in Attachment 1.

Task Areas:

1.0 Business Requirements

2.0 Functional Requirements

3.0 Reading and storing patient reports

4.0 Software for managing, viewing, and endoscopic images

5.0 Encompass specific needs for data retention

6.0 Secure web-based system

7.0 Incorporate AI algorithms

8.0 Provide AI-driven decision support tools

9.0 Meet specified DoW IA and Network Security Requirements

10.0 Ability to conduct quality assurance testing

1. SMALL BUSINESS SET ASIDE: The Government has not determined the set-aside capability at this time. The Government will use the RFI results in analyzing small businesses’ capacity to perform this requirement and make its decision.

1. RESPONSE INSTRUCTIONS: If your firm can provide the requirements described in the Attachment 1, please provide a Capability Statement to the Medical Research and Development Contracting Division 2, DHACA, Ms. Chelsey Jahn, Chelsey.n.jahn.civ@health.mil. A vendor responding to this RFI with generic material only, such as brochures, advertisements, or other generic material, is highly discouraged.

The following information is requested: (1) Capability Statement; (2) company Cage Code, Unique Entity Identifier (UEI), company name, address, point of contact and their telephone number and email address; (3) any small business status (8(a), HUBZone, Service Disabled Veteran Owned Small Business (SDVOSB), women-owned, etc.); (4) indicate which NAICS code(s) your company usually performs under for Government contracts.

Maximum participation by small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns is encouraged.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Parties may begin submitting responses to this RFI immediately. If the information provided contains propriety information, such information must be clearly identified with appropriate disclaimers.

Submission: Please submit an electronic copy of the capabilities statement in a “.pdf” file type and via email to Medical Research and Development Contracting Division 2, DHACA, Ms. Chelsey Jahn at chelsey.n.jahn.civ@health.mil. The subject line of the email should be: “Encounter-Based Endoscopy Video Imaging System – RFI Response.”

Due date: RFI response submission are due no later than 1:00 PM ET on 5 January 2026.

Page Limit: RFI responses shall be limited to 20 pages, not including cover and administrative pages, and written using a 12-point font size. Beyond the 20 page limit, the Government may only review examples of media and graphic design.

THIS IS NOT A SOLICITATION ANNOUNCEMENT OR REQUEST FOR PROPOSALS, AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT.