Embedding Center - Ames, IA
Closed Solicitation Posted
- Solicitation number
- 1232
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is procuring one Embedding Center, specialized laboratory equipment designed to embed formalin-fixed paraffin tissues into blocks for sectioning and slide preparation to replace an existing 2011 model at their Ames, Iowa facility. The procurement is being conducted under solicitation number 1232SA25Q0488 as a combined synopsis/solicitation for commercial items using simplified acquisition procedures under FAR Parts 12 and 13. The embedding center must meet specific technical requirements including modular design with left and right thermal chambers capable of holding 150 cassettes, a 4-liter paraffin chamber, adjustable temperature ranges from 122-167°F, and compatibility with 110-120 VAC power. The evaluation will use a Lowest Price Technically Acceptable (LPTA) methodology with two factors: Technical Capability (pass/fail) and Price. The original deadline for questions was July 28, 2025, at 12:00 PM CST, with quotes originally due July 29, 2025, at 5:00 PM CST, though the current posting shows an updated due date of August 18, 2025.
This procurement is designated as a small business set-aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. No incumbent contractors or potential award values are specified in the solicitation documents. The contract requires delivery of one embedding center unit within 90 days after receipt of order (ARO) on an FOB Destination basis. The place of performance is the USDA ARS facility located at 1920 Dayton Ave, Building 24, Ames, IA 50010. Quoters must be registered in the System for Award Management (SAM), complete required representations and certifications online, and submit quotes electronically to the designated contract specialist. The government reserves the right to reject quotes deemed unreasonable or to not award a contract depending on quote quality and fund availability.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0488 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-04 dated 06/11/2025.
This solicitation is issued as Small Business Set Aside. The associated NAICS code is 334516 the small business size standard is 1,000 Employees.
List CLINS, item descriptions, quantities and units of measure:
001 Embedding Center 1 Each
Description/Statement of Work/Specification: See attached specifications
Date(s) and place(s) of delivery and acceptance:
90 Days ARO
Delivery Address:
USDA ARS
1920 Dayton Ave, Building 24
Ames, IA 50010
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place quotes are due:
Quotes are due by 07/29/2025 at 5:00pm CST
Submit quotes to the following e-mail address(es), by the quote due date and time: Jennifer.busbea@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Jennifer Busbea, jennifer.busbea@usda.gov no later than 07/28/2025 at 12:00pm CST.
Files
| File | Type | Posted |
|---|---|---|
| Clauses and Provisions - 1232SA25Q0488 Revised.docx | DOCX document | |
| Clauses and Provisions - 1232SA25Q0488.docx | DOCX document | |
| Attachment 2 - Buy American Certificate.docx | DOCX document | |
| Attachment 1 - Specifications.docx | DOCX document |
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