Eller AML Emergency CW 2025-015-006 PAD # OK-237

The Office of Surface Mining Reclamation and Enforcement (OSMRE) is soliciting bids for emergency construction services to close an abandoned mine shaft as part of the Eller AML Emergency project (Solicitation No. 140S0326B0001) located in Pittsburg County, Oklahoma. The primary scope of work involves excavating around an existing mine shaft measuring approximately 8 feet by 13 feet and over 500 feet deep, pouring a concrete footing, and constructing an 18' x 18' reinforced concrete cap to prevent public access and address environmental hazards. This is a fixed-price invitation for bid (IFB) with Davis-Bacon Act wage requirements applying to all work, and contractors must maintain active System for Award Management (SAM) registration and obtain Applicant/Violator System (AVS) eligibility confirmation. Bids will be evaluated based on extended pricing with materially unbalanced bids subject to rejection, and a mandatory pre-bid meeting is scheduled for December 5, 2025, at the project site (GPS coordinates: 34.932599 W, -95.670948 N). Bid submissions are due by 2:00 PM Mountain Time on December 12, 2025, sent via email to Cathy Boulware, and interested contractors should note that information missed at the pre-bid meeting becomes their responsibility to obtain independently.

This procurement is designated as a 100% small business set-away with an estimated price range between $25,000 and $100,000, and no incumbent contractor is identified in the solicitation materials. The project performance period is extremely compressed, running from December 15, 2025, to December 19, 2025, requiring rapid mobilization and completion. Required submission documents include a signed bid document, completed bid schedule, AML Contractor Information Form, payment bond (Standard Form 25A), and a Contractor's Qualifications Statement demonstrating relevant experience in construction, earthwork, and concrete work. Prevailing wage rates applicable to the project are specified in the General Decision wage determination for heavy construction in Le Flore County, Oklahoma, effective January 3, 2025, with rates varying by classification (for example, electricians at $46.38 per hour plus fringe benefits and power equipment operators ranging from $26.00 to $36.84 per hour). The work will be performed at the Glen Eller Shaft site in Richville, Oklahoma, with contractors responsible for field verification of all dimensions and design of falsework systems.