Elevtrical Test and Maintenance

Added: Jul 28, 2017 11:07 am



Pre-Solicitation Notice / Small Business Sources Sought



The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 10), Cincinnati, Ohio 45220-2637 intends to solicit proposals from contractors on the Open-Market to provide Electronical Testing and Maintenance (See Below), using a Firm-Fixed Price Contract as the procurement method.



Cincinnati VA Medical Center

3200 Vine Street

Cincinnati, Ohio 45220-2637

513-861-3100



The VA anticipates issuing an open and continuous solicitation for this requirement on 08-15-2017. Quotes will be accepted for a 15 day period commencing with the issuance date of the solicitation. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the FBO website (https://www.fbo.gov) so that they are notified of the issuance of the solicitation and any amendments.



In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses) under the applicable NAICS. Contractors may obtain SAM information at https://www.sam.gov and Vet Biz information at http://www.vip.vetbiz.gov. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM.



NAICS Code is 811129 with a Small Business Size Standard of 20.5 Million. The solicitation will be issued to the Open-Market. Please contact the VA, via the contact information below if you are a small business and believe that you can supply this service. One award is expected to be made. All responsible sources may submit quotes to be considered by the Department of Veterans Affairs.



The VA will only consider proposals from contractors who are registered as mentioned above and no on the Excluded Parties List. This procurement will be awarded on the basis of the lowest price technically acceptable, main selection factor is the contractors past performance.



The Supplies/Services are to be delivered at the address above.



Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to Luke Turner at the following e-mail address: luke.turner@va.gov and ensure that the subject line includes: solicitation no. VA250-17-Q-0943 and please include the company name and DUNES #.



Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati, Ohio 45220-2637

Station Code: 36C250

SCOPE OF WORK (SOW)





Contract Number:



Task Order Number:



IFCAP Tracking Number:

PR # 539-17-3-6072-0194

Follow-on to Contract and Task Order Number:

N/A



Contract Title: Maintenance:



Inspection, and Testing of the Electrical Power Distribution System

Background:

The Cincinnati VA Medical Center requires testing, maintenance and calibration of on-site electrical components as listed below.

Scope:



Contractor shall furnish all labor, parts, equipment and supervision to perform electrical testing services at the VA Medical Center, Cincinnati Division, 3200 Vine Street, Cincinnati, Ohio, and the Ft. Thomas Division, 1000 S. Ft. Thomas Ave, Ft. Thomas, KY. The contractor to follow ANSI/NETA MTS Standard for Maintenance Testing Specifications, sections 1, 2, 3, 4, 5 and 7. All work to be performed between 9PM and 6AM. All site work is to be performed between October 9 and October 13, 2017. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications.



Specific Tasks: List of location/equipment to be tested.



Building #1



Sub-basement

Automatic Transfer Switch ATS 8 IE8



Electric Room B013a

Unit Substation US-1A 1-5000A Main & Tie, 5-800A, and 3-600A Breakers

Unit Substation US-1B 1-5000A Main, 7-800A, 2-600A, 1-400A Breakers

Primary Switchgear Preferred & Alt & 5 others, all with 12.47 Potential Transformers

Capacitor Bank

Relays

Emergency Distribution Board 1E3, 7 breakers

Emergency Distribution Board 1E7, 5 breakers



North Generator Room B013

Generator Set 1500 KW Kohler (load bank will be required)

Generator Set 1500 KW Kohler (load bank will be required)

Paralleling Gear: 3 -3200A, 1 2000A, 2 1600A, and 1 800A.

Emergency Switchboard ESB 2000A Main, 1-800A, 2-600A, 3-400A and 1-200A breakers

Automatic Transfer Switch ATS 3 1E3

Automatic Transfer Switch ATS 4 1E4

Automatic Transfer Switch ATS 5 1E5

Automatic Transfer Switch ATS 6 1E6

Automatic Transfer Switch ATS 7 1E7







Electric Room A023

Primary Switchgear PS-1 6 Switches

Unit Substation US-1C 1-3000A Main, 3000 Tie, 4-800, 2-400A Breakers including transformer

Unit Substation US-1D 1-3000A Main, 3-800A, 4-600A, 1-400A, Breaker including transformer

Metal enclosed busway

Unit Substation US-1X 2500A Main & Tie, 1-800A, 3-600A, 3-400A, and 1-225A

Breakers including transformer

Unit Substation US-1P 2500A Main, 2-800A, 3-600A, 2-400A and 2-300A Breakers including transformer

Metal enclosed busway

Transformer T1

Emergency Switchboard GDE 1-800A, 1-400A, 1-200A A

Automatic Transfer Switch ATS 14 1E1

Automatic Transfer Switch ATS 16 1E2

Automatic Transfer Switch ATS 17 1E9

Emergency SWBD CDP 7-200A

(600V Breakers in Electric Rooms A&B are GE Versa-Trip)



Electric Room C003A

Emergency Switch Board ESWB 1600A Main, 1-800 A, 2-600A, 1-400A, 1-300A, 2-250A, 2-200A

Automatic Transfer Switch ATS 9 ESWB 10

Automatic Transfer Switch ATS 10 ESWB 20

Automatic Transfer Switch ATS 11 ESWB 40

Automatic Transfer Switch ATS 12 ESWB 50

Automatic Transfer Switch ATS 21 ESWB F



Room C008

Unit Substation DS1P 600A Main, 1-400A and 1-250A

Distribution SWBD DS-1A 800A Main, 5-400A and 2-200A breakers

Distribution SWBD DS-1b 800A Main, 2-400A and 11-200A breakers

Distribution SWBD DS-1X 600A Main, 2-600A and 3-200A breakers

Automatic Transfer Switch ATS ESWB P10

Emergency Distribution Boards ESWB-10, ESWB-20, ESWB-40, ESWB-50



Room C222

Panel X2A 4 200 A breakers



Room C338A - Surgery Suite

Automatic Transfer Switch ATS 13 SS



Room A456E - 4th Floor Penthouse

Automatic Transfer Switch ATS 1 MCCE

Automatic Transfer Switch ATS 2 MCCF



Thru-Out Building

Distribution Panels DPA, DPP, DPE, DPK, DPB, DPC, DPD, DPLF, DPF, CDP3, DPLF3, & DPF3 (66 Breakers)

Emergency Switchboard EDPEQ & EDPEQ3 (6 breakers)





Building #2 - CLC

Unit Substation US2 15KVA, 600A including MV Switch and transformer (biodegradable oil filled)

Main Distribution SWBD MDP 1600 A Main, 1-600A, 2-400A, 3 250A, 1 150A, and 1-60A breakers

Emergency Distribution SWBD EDP 800A Main, 1-800A, 2-175A, 1-80A and 1-60A breakers

Distribution panels, DP1 800A main and 5 250A breakers

Distribution panels, LSDP1 250A main

Distribution panels, EQDP1 400A main

Distribution panels, ECDP1 400A main, 200A, 100A, & 2-60A breakers

Automatic Transfer Switch ATSLS1

Automatic Transfer Switch ATSEC1

Automatic Transfer Switch ATSEQ1

TDP1 225 KVA transformer dry type

TECDP1 112.5 KVA transformer dry type

TLSDP1 45KVA transformer dry type

TEQBA 15KVA transformer dry type



Building #3

Unit Substation US-3 225 KVA (Air cooled transformer, 12.4 KV disconnect switch)

Distribution Panel: 800A main, 4 250A and 2 100 A breakers



Building #8

ONAN ATS

Generator Set, 275 KW CUMMINS & 600A Breaker



Building #13

Pad mount oil cooled transformer 13N 750 KVA

Pad mount oil cooled transformer 13S 500 KVA

Pad mount oil cooled transformer Chiller Plant 2000 KVA

Pad mount oil cooled transformer T13D 1000 KVA

Emergency switchboard EB13A 600A (or 500A) main

Emergency switchboard SB13C 3,000A main, 800A and 3-1,000A breakers

Distribution switchboard DB13C 800A main, 4-200A

Distribution switchboard DB13D 1,600A (or 1,200A) main

Motor Control Center MCC 800A



Generator Set, 2800KW (load bank will be required) 800A disconnect, 3000A breaker, & 1200A disconnect.

Automatic Transfer Switch ATS-EB13A 600A

Automatic Transfer Switch ATS-MCC 800A

Automatic Transfer Switch ATS-SB13A 3000A



Building #14



Room 205:

Unit Substation US14

HVPRIMSW 15KV

Transformer TX01856001, 1500 KVA

Main Distribution Panel 14MDP 2000A

Automatic Transfer Switch ATS052 800A

14DP1/14TDP1 400A

Chiller 400A

Automatic Transfer Switch ATSCH 400A

Automatic Transfer Switch ATS051 400A

Spare 400A

P2A 200A

Automatic Transfer Switch ATSE7 50A

Automatic Transfer Switch ATSLR 150A

Elevator #1 100A

Elevator #2 100A

Spare 200A

Transformer 14TDP1 225 KVA

Distribution Panel 14DP1 800A, with eight (8) 200A breakers



Room 204

Main Distribution Panel

14ESWB 1600A

Automatic Transfer Switch ATSEM 50A

Future 100A

Automatic Transfer Switch ATSLR 150A

Automatic Transfer Switch ATS052 800A

Automatic Transfer Switch ATS051 400A

Automatic Transfer Switch ATSCH 400A

Transfer Switch 480V, 800A, 400A, 200A, & 70A

Transformer 14T051 225 KVA

Distribution Panel 14OSDPO1 800A main with Seven (7) 200A breakers & two (2) 200A breakers

Distribution Panel 140SPDP1 800A main with one (1) 200A breaker, six (6) 100A breakers, one (1) 90A breaker, three (3) 70A breakers, three (3) 60A breakers, and two (2) 20A breakers.

Transformer 14TEM 30KVA



Building #15

Automatic Transfer Switch ATS 1E15

1600A Main, two (2) 600A, three (3) 225A, six (6) 200A breakers



Parking Garage

Generator Set, 100KW (load bank may be required)

Pad mount transformer PG 300 KVA

Main Distribution SWBD MDP 800A main, 400A, & 3-200A breakers

Emergency SWBD GPEM 1200A

Automatic Transfer Switch (unmarked)

Automatic Transfer Switch ATSEM





Ft. Thomas Division Building #64

Automatic Transfer Switch E 800A

Automatic Transfer Switch C 600A

Automatic Transfer Switch L 300A

Automatic Transfer Switch 2

Panel MDI 1200A main, and 1 -800A, 1-600A, 1-500A, 6- 400A, 1 300, 13 200A, & 2 100A breakers. (I-T-E Digital Sentron Series)

4000A Main (Sieman SB)

EDP-E: 2 200A & 10-100A breakers

3-400A (I-T-E Digital Sentron Series)

Pad Mounted Transformer



Infra-Red Scanning:



This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system:



Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.



Temporary Generator:



Provide 135KW, 120/208 generator with Cam-lock cable, 2-100 amp 120/208 3ph quad box panels, stringers and extension cords. Temporary power shall be provided for Fisher House.



The below lists additional requirements to be performed by the contractor in addition to the requirements of the ANSI/NETA Standard for Maintenance Testing section 7.



Switchgear Equipment, Medium Voltage Circuit Breakers, and Protective Relays



Record switchgear, breaker and device nameplate information and compare with the facility s one-line diagram, when available. Identify and record discrepancies.

Inspect all electrical equipment, including each breaker and report damaged, or malfunctioning equipment, loose connections or materials, or any contamination that must be corrected. Clean where appropriate.

Check equipment for level, security to foundation and operation of doors. Report any unfavorable environmental conditions such as excessive moisture or conducting dust that must be corrected. Clean where appropriate.

Visually inspect the equipment ground and record the number and size of ground bus and straps. Report deficiencies.

Inspect the insulation system on the primary bus and assemblies. Test insulation on each bus, phase-to-phase and phase-to-ground with suitable megohm meter. Record values, report deficiencies and clean where appropriate.

Draw or rack each breaker from its cell. Remove arc chutes, clean, inspect and adjust all contacts as necessary. Measure and record contact resistance in micro-ohms and clean all insulating surfaces. Measure and record phase-to-phase and phase-to-ground. Lubricate as necessary.

Electrically close and trip each breaker with control switch. Manually close and trip each breaker. Trip each breaker with each of its protective devices. Tighten all connections. Record any discrepancies.

Remove each relay from its case. Clean, inspect and tighten all connections. Apply three multiples of relay tap current to each relay to verify manufacturer s time current characteristics. Test each relay for instantaneous pickup. Report deficiencies and adjust where appropriate.



Primary Disconnects



De-energize entire substation, clean all insulating surfaces and clean and dress all contacts.

Measure contact resistance in micro-ohms. Megger each phase-to-ground. Record any discrepancies.

Clean and inspect cubicle, tighten all untapped connections and lubricate as necessary.



Transformers and Capacitors





Record nameplate information and compare with the facility s one-line diagram, when available. Record discrepancies.

Inspect transformer, capacitor and accessories and report damage, loose connections or material, shipping blocks or contamination that must be corrected. Clean where appropriate. Inspect for leaks and tighten all untapped connections. Clean all insulating surfaces.

Sample all insulating liquids and test for dielectric and water content. Record all results.



Low Voltage Circuit Breakers



Record switchgear, breaker and device nameplate information and compare with the facility s one-line diagram, when available. Record discrepancies.

Inspect equipment and each breaker and report damage, loose connections or material, or contamination that must be corrected. Clean where appropriate.

Check equipment for level, security to foundation and operation of doors. Report any unfavorable environmental conditions such as excessive moisture or conducting dust that must be corrected. Clean where appropriate.

Visually inspect the equipment ground and record the number and size of ground bus and straps. Report deficiencies.

Inspect the insulation system on the primary bus and assemblies. Test insulation system on each bus, phase-to-phase and phase-to-ground with suitable megohm meter. Record values, report deficiencies and clean where appropriate.

Clean and inspect each breaker. Megger phase-to-phase and phase-to-ground and measure contact resistance in micro-ohms. Test each series over current trip device for pickup at 200% and 300% of its rating and for instantaneous pickup. Clean and dress all contact surfaces and lubricate as necessary.







Generators



Record nameplate data, including manufacturer, age, and capacity. List fuel type, KW load under load condition, number of hours of fuel tank capacity and number of hours of accumulated run time.

Test runs the generator in loaded condition. Record the transfer time and evaluate the reliability of the emergency power system.

While fully disconnected from the utility contractor to record generator ran and KW load in 15 minute increments during duration of the outage (minimum of 4 hours).



Performance Monitoring:



Provide a complete written report of the work. Information shown in the report shall be as following:



Company s name, address, telephone & FAX numbers.

Name and signature of contractors who perform the maintenance and testing.

VA Work Contract Number, name and number of VA Contracting Officer.

Date and Time of work.

Copies of contractors valid licenses, professional and training certificates.

Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

Descriptions of work items.

Test data.

Reference materials such as equipment manufacturer s specifications, coordination study, etc.



Security Requirements:

Contractors performing the needed services should have displayed company issued I.D., visible at all times.

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):



No GFE/GFI will be supplied.



Other Pertinent Information or Special Considerations:



Vendors will not be eligible for award unless:



Certified by the InterNational Electrical Testing Association (NETA) as NETA Certified Technician, and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

Contractor is registered in the System for Award Management in order to receive award of the contract See Attachment # 1 (Pre-Solicitation Notice).

For Small Business Vendors (If Applicable): Must be registered and certified by the Small Business Administration as a Small Business.

The Field Service Technicians shall be capable of (1) testing, assessing, evaluating, servicing, and reconditioning components, (2) assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose, and (3) identifying defective equipment and potential safety problems, environmental hazards, or code violations.

Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.





Risk Control:

N/A

Place of Performance:



Cincinnati VA Medical Center

3200 Vine Street

Cincinnati, Ohio 45220-2637



Ft. Thomas Division

1000 S. Ft. Thomas Ave

Ft. Thomas, KY, 41075

Period of Performance:

All site work is to be performed between October, 9, 2017 and October 13, 2017.