Elevator Preventive Maintenance Services
Closed Pre-Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 19SP5026Q0002
- Agency
- US Embassy Madrid US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Madrid Madrid 28006 Spain
- Points of contact
-
- Aurora Lopez de Larrinzar lopezay@state.gov +34915872297
- Jerad S. Tietz tietzjs@state.gov +34915872161
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Madrid, Spain is seeking elevator preventive maintenance services to keep building elevators operating safely, reliably, and efficiently. The Department of State US Embassy Madrid will procure these services through a firm fixed price contract with monthly rate payments that include all associated costs such as materials, labor, insurance, overhead, profit, and value-added tax. Contractors must possess all required permits and licenses to conduct business in Spain and must provide proof of these credentials as part of their offer. The Government may award the contract based on the initial offer without discussion, meaning competitive dialogue will not occur. The pre-proposal conference date will be included in the formal solicitation, which is anticipated to be issued in late January or early February 2026 on SAM.gov, with a response deadline of January 22, 2026 for this pre-solicitation notice.
No set-aside designations have been applied to this procurement, meaning all responsible sources are eligible to submit quotations. The specific award value and budget allocation have not been disclosed in this pre-solicitation notice. The anticipated performance period consists of a base year with four optional one-year renewal periods at the Government's discretion, potentially extending the contract to five years total if all options are exercised. All prospective offerors must be registered in the System for Award Management (SAM) database prior to submitting their proposals, and the Government encourages early registration to avoid delays. The solicitation will be distributed electronically through SAM.gov only, with no paper copies mailed to interested parties, requiring contractors to monitor the website for the formal solicitation release.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Spain will launch the solicitation on the SAM.gov website when it is available.
The U.S. Embassy/Consulate in Madrid, Spain requires services to maintain building elevatorsin safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT.
The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
The Government is planning a pre-proposal conference and the date for this conference will be included in the solicitation.
The Government plans to issue the solicitation in late January or early February 2026.
The solicitation will be issued electronically on SAM.gov. No paper copies will be mailed.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must possess all permits and licenses required to do business in Spain. All offerors will be required to provide proof that they already possess said permits as part of their offer.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Elevator Preventive Maintenance Services - Invitation letter and RFQ | Solicitation | |
| Elevator Preventive Maintenance Services | Pre-Solicitation |
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