Electronic Inventory Management System

The General Services Administration (GSA) Federal Acquisition Service has issued a Special Notice of Intent to award a sole source contract to Auto Auction Services Corporation (AASC) for their web-based inventory management system called AutoIMS. The contract is a firm fixed price commercial procurement following Federal Acquisition Regulation 13.106-1(b) guidelines. AASC is being selected as the exclusive provider of licensing for GSA Fleet's auction and marshalling program inventory management needs. The Special Notice was posted on January 14, 2025, with a response deadline of January 28, 2025. The contract is specifically for accessing AASC's proprietary AutoIMS software, which is recognized as the most widely used inventory management system in the auction industry.

The primary objective of this Special Notice is to secure a 12-month base contract with two potential 12-month option periods, running through February 29, 2028. The contract will provide GSA Fleet with four main account licenses supporting up to 270 individual users, including features such as condition report access, photo management, web services, and Manheim Market Report value tracking. AASC is deemed the sole source provider due to their exclusive ownership of the AutoIMS software, which enables GSA Fleet to comprehensively track vehicles, view condition reports, authorize electronic repairs, manage vehicle photos, and facilitate sales through internet auctions across multiple national auction houses. Optional contract line items (CLINs) are available to potentially expand individual and specialty vehicle account licenses beyond the initial scope. Contractors should note that this is a non-set-aside opportunity, meaning standard competitive eligibility criteria will apply for any potential supplemental or future related procurements.