EBO CTG fire system preventive maintenance
Closed Solicitation Posted
- Solicitation number
- 19C02026Q0013
- Agency
-
US Embassy Bogota
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 922160 Fire Protection
- PSC
- 4210 Fire Fighting Equipment
- Place of performance
- Cartagena Bolivar 13000 Colombia
- Points of contact
-
- Bogota Contracting Office bogatagsocompras@state.gov +576012752000
- Bogota Contracting Office bogotagsocompras@state.gov +576012752000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Bogota seeks preventive maintenance services for a fire alarm system at the U.S. Embassy Branch Office in Cartagena, Colombia, with quotations due June 22, 2026 at 4:00 PM local time. This is a firm fixed-price Request for Quotations (RFQ 19C02026Q0013) with no set-aside, award based on lowest acceptable price without discussions unless a competitive range exists.
Place of performance is Cartagena, Bolivar, Colombia. The contract covers semiannual preventive maintenance (two visits per year) of a Notifier NSF-920 fire alarm system on the 4th and 5th floors of the Chambacu Building, including inspection and testing of the main control panel, 74 smoke detectors, six pull stations, 21 sirens/strobes, power supplies, remote annunciator, and associated batteries. Contractor must provide written reports for all maintenance activities, 24/7 telephone technical support with maximum five-hour response time for fault solutions, and emergency response capabilities on weekends and holidays. All work must comply with Colombian labor and safety regulations. Defense Base Act insurance is mandatory for all employees regardless of contract value. Contractors must obtain necessary local permits and licenses, provide all labor, tools, materials, supervision, and equipment including ladders, and account for civil works and ceiling repair materials and labor in proposals. Repairs are excluded; contractors submit repair quotes within 48 hours of diagnosis for embassy approval.
The contract base period is one year with two one-year optional renewal periods, commencing no later than July 2026, and is payable in Colombian pesos. NAICS code is 922160, Fire Protection; PSC is 4210, Fire Fighting Equipment. A pre-quotation conference is scheduled for June 12, 2026 at 9:00 AM; prospective quoters must contact BogotaGSOcompras@state.gov by June 9 at 12:00 to arrange entry. Questions are due June 16, 2026 at 4:00 PM. Quoters must be registered in SAM prior to submission and provide IRS Form W-14 for tax compliance.
Notice text
Enclosed is a Request for Quotes (RFQ) for Cartagena Security upgrades. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 22, 2024 at 16:00 hours. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to BogotaGSOCompras@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation 19C02026Q0013_ Q A.pdf | ||
| Solicitation 19C02026Q0013_ Fire Alarm system.pdf |
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