DWIA Strategic Offsite
Closed Solicitation Posted
- Solicitation number
- HQ0516-26-Q-E005
- Agency
-
Defense Media Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Baltimore, Maryland 21240, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Media Activity is seeking a contractor to provide event site location and supporting services for a strategic planning offsite for the Department of War Information Activity (DWIA). The solicitation (HQ0516-26-Q-E005) requires the contractor to secure and manage an event venue capable of hosting 45 personnel and guests with comprehensive event support services. Key requirements include providing one primary horseshoe-style conference room for 45 attendees, three separate breakout rooms accommodating 15 each, audio/visual equipment including four projectors, projection screens, cordless microphones, integrated speaker systems, and a podium, reliable high-speed Wi-Fi internet access throughout all spaces, complimentary on-site parking for all attendees, and on-site dining facilities for lunch purchases. Award will be made using the "lowest price, technically acceptable" (LPTA) evaluation approach on a firm fixed-price basis. Quotes are due by 3:00 PM EST on March 26, 2026, with a 90-day validity period, and questions must be submitted by 3:00 PM EST on March 18, 2026.
This procurement includes no set-aside designations and is a new project with no incumbent contractor. The venue must be located within four miles of BWI Airport, with contractor support hours limited to 0700-1630, Monday through Friday. The strategic planning event is scheduled for April 13-17, 2026, representing a five-day engagement. Guest sleeping arrangements will be paid individually by attendees using Government Travel Charge Cards rather than billed to the contractor, though some attendees are local commuters who will not require overnight accommodation. The place of performance is Millersville, Maryland 21240, and the contracting officer is Nathan E. Mack with contract specialist Courtney Russell available for inquiries.
Notice text
2 versions
Update #2 · Latest ·
This is a non-personal service contract to provide event site location and supporting services to the Department of War Information Activity (DWIA) (formerly known as Defense Media Activity-DMA). Using the contractor event site location and supporting services, DWIA will host a strategic planning event.
Question and Answer responses posted on 3/19/2026.
Update #1 ·
This is a non-personal service contract to provide event site location and supporting services to the Department of War Information Activity (DWIA) (formerly known as Defense Media Activity-DMA). Using the contractor event site location and supporting services, DWIA will host a strategic planning event.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 03_ QA (Strategic Offsite) F 3.19.pdf | ||
| C5 HQ0516-26-Q-E005 Strategic Offsite FR.pdf |
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