DSPO/VA Suicide Prevention Conference Space Rental and A/V Support

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice.
The Defense Human Resources Activity (DHRA) intends to make an award on a competitive basis. DHRA requires conference venue/space rental and audio visual support services to host the delivery of the Defense Suicide Prevention Office (DSPO) and Veterans Affairs Suicide Prevention Conference to be held in the downtown Denver, Colorado area.  The expected size of attendees is 1,300 people and will require a block of up to 400 rooms. A detailed description of the requirement, the CLINs, proposal submission instructions, an all provisions, clauses, and addenda that apply to this acquisition can be found in the attached solicitation number H98210-17-T-0023.

Solicitation number H98210-17-T-0023 is issued as a request for quotes (RFQ). Please provide a complete proposal including: CAGE code, DUNS number, tax identification number (TIN), business size and Central Contractor Registration status. This requirement is being advertised on a Full and Open basis. The NAICS code is 721110 and the small business size standard is $32.5 million.

Contract award type shall be a Firm-Fixed Price contract. The preferred Period of Performance for the conference is from
31 July 2017 - 4 August 2017. The conference pattern is a Monday through Friday. The Government is also open to conference dates any week in the month of August 2017.

Offerors shall sign the first page of the solicitation, return the entire solicitation and submit their proposals in accordance with the submission instructions contained in the Solicitation by 12:00 pm EST (Eastern Standard Time), Friday, March 24, 2017. Only proposals received within the response timeframe will be considered by the Government. Offerors are responsible for downloading the solicitation, all of its supporting documents, and any applicable amendments posted on Federal Business Opportunities (FedBizOpps) at http://www.fbo.gov. Amendments may be posted to FedBizOpps up until the response due date. All requests for clarification/questions must be submitted in writing via e-mail to the Contract Specialist, George Tamayo, at george.s.tamayo.civ@mail.mil. No information concerning this RFQ or requests for clarification will be provided in response to telephone calls. Questions will be received up to 11:00 AM Eastern Standard Time (EST) on March 20, 2017. Questions received after this time and date may not be answered.