Drone light Show
Closed Solicitation Posted
A newer special notice was posted. See the latest special notice from .
- Solicitation number
- 191N6526Q0028
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 711310 Promoters of Performing Arts, Sports, and Similar Events with Facilities
- PSC
- R499 Support- Professional: Other
- Place of performance
- new delhi Delhi 11002 India
- Points of contact
-
- Chaitanya Sharma sharmac@state.gov +911124198000
- Sudhir P. Kamath kamathsp@state.gov +910911124198151
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through its Embassy in New Delhi, is soliciting quotations for drone light show services (Solicitation 191N6526Q0028) to commemorate the 250th anniversary of U.S. independence. The procurement requires three synchronized drone light shows using a minimum of 500 drones per show, each approximately 15 minutes in duration with 12-15 aerial formations, aligned with the "FREEDOM 250" theme. Offerors must demonstrate at least five years of experience in large-scale drone light shows with 500+ drones, DGCA compliance, and trained certified operators. The contract will be awarded to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions, though discussions may be conducted if necessary. Critical deadlines include a mandatory pre-quotation conference on April 9, 2026 at 11:00 at the American Center in New Delhi, with the last date for questions also on April 9, 2026, and quotations due by April 16, 2026 at 14:00 India Standard Time.
This solicitation has no set-aside designation and does not identify any incumbent contractors. The specific award value or budget range is not disclosed in the available documents. The contract encompasses three drone light shows to be performed across New Delhi (May 10-25, 2026), Chennai (June 20-30, 2026), and Hyderabad (June 20-30, 2026), with the contractor required to obtain all necessary regulatory approvals from Indian authorities including DGCA, MoCA, MHA, and ATC prior to execution. The contractor must conduct a minimum of one full-scale rehearsal per location, provide comprehensive safety and risk management plans, and deliver high-resolution video and photography documentation. Payment terms prohibit advance payments and allow partial payments following each show's completion, with final payment conditioned upon successful execution, invoice submission, and acceptance by the Contracting Officer.
Notice text
Enclosed is a Request for Quotations (RFQ) for 191N6526Q0028, Drone light Show. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The Embassy intends to conduct a pre-quotation conference at the American Center, 24 Kasturba Gandhi Marg, Connaught Place, the pre-proposal conference will be held on on April 9, 2026 at 11 Hrs. Prospective offerors/quoters should contact Kamathsp@state.gov by November 8, 2026 at 12 Hrs. for additional information or to arrange entry to the building along with following information:
1 Name of the person as per Aadhaar card.
2 If your company requests access for more than one person, only one individual will be allowed to carry a laptop and phone.
3 Phone number of the device you plan to carry.
Quotations are due by April 16, 2026,1400 hrs. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Last date to receive questions is April 9, 2026. To participate in this solicitation, bidders must attend the pre‑quotation conference.
No quotations shall be accepted after 1400 hrs. (India Time) of April 16, 2026. Quotations must be in English. Incomplete quotations will not be accepted. Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.
Attachments
| File | Type | Posted |
|---|---|---|
| soliciation Drone.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Drone light Show | Special Notice | |
| Drone light Show | Special Notice | |
| Drone light Show | Solicitation |
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