DR4724-HI Conference Room Rental

Sole Source Justification (SSJ)
For Simplified Acquisitions (over $10,000 and up to $250,000) pursuant to FAR 13.106, including Brand
Name

Sole Source Justification for Simplified Acquisitions (over $10,000 up to $250,000) Template

Date: 4/24/2024 PR Number: FN01137Y2024T

1. Nature and/or description of the item/service being procured and anticipated cost:
Requirement: Conference Room Space for Disaster Recovery Center (DRC) Operations
Contractor: Hyatt Regency, 200 Nohea Kai DR, Lahaina, Hawaii 96761-1942
Period of Performance: Base-04/29/2024 to 05/31/2024
Option One-06/01/2024 to 06/30/2024
Option Two-07/01/2024 to 07/31/2024
The Government has a requirement for conference room space to host ongoing DRC Operations
to support survivor recovery. Presently the DRC Operations is being operated at the Lahaina
Civic Center. This center is being Closed on 04-27-24 due to roof repairs starting May 01-2024.
Therefore, FEMA requires an alternate facility to continue operations. This DRC Function has
an anticipated need until May 31-2024 to complete the requirement to have DRC - to serve the
customers of this Disaster.

The following items are required of the Hyatt Regency:
 Size: Lahaina 1 Meeting Room – 1,260 sq. ft.
 Equipment: 12 tables and 64 chairs, which should support up to 30 people
 Power or floor outlets: to be able to run power to support the 30 people.
 WIFI: Access to Public WIFI for employees and survivors to access systems and 1 port
for hard wire.
 Armed Security – Allowance of Armed Security posted either inside the room or on the
outside of room.
 Parking Validation – Allowance for validation for any of our survivors or customers
accessing our services on property to be validated for parking fees.
NAICS: 721110
PSC: X1AB

2. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).
(Check one and provide rationale below):
___X______Only one source reasonably available.
_________ Urgent and compelling circumstances exists.
_________ Exclusive licensing agreement exists.
_________ Brand name. If the brand name requirement applies to a portion of
the procurement, please identify that portion.

Sole Source Justification (SSJ)
For Simplified Acquisitions (over $10,000 and up to $250,000) pursuant to FAR 13.106, including Brand
Name
Sole Source Justification for Simplified Acquisitions (over $10,000 up to $250,000) Template
_________ Industrial Mobilization
_________ Other. Explain:
Based upon the listing for locations that would best fit the next phase of the DRC support, we
began making calls to the list of hotels located near the survivors. The various hotels explained
if they could support the or not. Based upon the findings in the attached “DRC CRC Htotel
Contact List”, the Hyatt Regency was the only available that would fit the need as well as the
space requirements. This hotel will meet the immediate need and will have flexibility if needed
to support addional months as needed to transition between FEMA and the State of Hawaii.
Please see attached document showing detailed market research to various hotels given by
leadership.

3. The anticipated price will be determined fair and reasonable based on one or more of
the price analysis techniques described below in accordance with FAR Part 13.106-
3(a)(2)(ii). (Check one and provide short explanation and description of action taken):
_________ Market Research.
___X______ Comparison of the proposed price with prices found reasonable on previous
purchases.
_________ Current price List.
_________ Comparison with similar items in a related industry.
_________ Comparison to IGCE.
_________ Contracting Officer’s personal knowledge.
_________ Other.
The Contracting Officer will determine the price fair and reasonable based on prices previously
paid under purchase order 70FBR924P00000026 which was awarded on 02/20/2024, for the
same type of services.

Awarded contract 70FBR924P00000044 to unknown vendor for unknown amount on 2024-04-27.