Door Replacements, USDA R. W. Harned Building #1, #36 (MS State, MS)
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0974
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 332321 Metal Window and Door Manufacturing
- PSC
- 5670 Building Components, Prefabricated
- Place of performance
- Mississippi State, Mississippi 39762, United States
- Points of contact
-
- Spencer Hamilton spencer.hamilton@usda.gov (301) 504-3485
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service seeks door replacement services for the R.W. Harned Building #1 and #36 in Mississippi State, Mississippi. The project involves replacing exterior and interior doors, frames, and hardware with 45-minute fire-rated doors, including installation of automatic door openers for handicap accessibility. This combined synopsis/solicitation operates under FAR Parts 12.6 and 13 for commercial items and simplified acquisition procedures, with contractors required to maintain active SAM.gov registration and submit technical packages demonstrating capability to meet Statement of Work requirements. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method, assessing quotes on Technical Capability (Pass/Fail) and Price, with only the lowest-priced quote evaluated for technical acceptability. Quotes are due September 25, 2025, with delivery required within 60 days after receipt of order.
This procurement is designated as a Total Small Business Set Aside under NAICS code 332321 (Metal Window and Door Manufacturing) with a size standard of 750 employees. The solicitation does not specify award values or identify potential incumbents, requesting quotes for a single door replacement project encompassing multiple locations including basement, first floor, second floor areas, and Building 36 spaces such as the Micro Lab, Boiler Room, and various hallway and exit doors. Work must be performed at the USDA facility located at 150 Twelve Lane, Mississippi State, MS 39762, with standard business hours Monday through Friday from 7:30 AM to 4:30 PM. The contractor must provide a one-year warranty on all work performed and submit a site-specific safety plan within seven days of contract award. The government encourages site visits to assess door conditions before bid submission and requires contractors to minimize disruption to ongoing research activities.
Notice text
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0974 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as Total Small Business Set Aside. The associated NAICS code is 332321 the small business size standard is 750.
v. List CLINS, item descriptions, quantities and units of measure:
Item Supplies/Services Qty Unit of Issue Unit Price Total Price
0001 Door Replacement Project 1 EA $ - $ -
vi. Description/Statement of Work/Specification:
The objective of the project is to replace exterior and interior doors frames and hardware that need to be replaced with fire rated doors. See attached Scope of Work.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery is required 60 days After Receipt of Order.
Delivery Location:
This project is located at Building #1, R. W. Harned Building, USDA ARS MS State at 150 Twelve Lane, MS State, MS 39762
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ clauses and provisions.
x. Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ clauses and provisions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ clauses and provisions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place offers are due.
Quotes are due by 12:00 p.m. Central Time on September 25, 2025.
Submit offers to the following e-mail address(es), by the offer due date and time:
spencer.hamilton@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Vendors interested in seeing the site should contact Neil Johnson at 662-684-9141 and/or neil.johnson@usda.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1 Scope of Work .pdf | ||
| RFQ_1232SA25Q0974_Terms and Conditions.pdf |
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