Domestic Water Treatment Plant Preventive Maintenance Services for U. S. Embassy in Harare, Zimbabwe

The U.S. Department of State's Embassy in Harare is soliciting quotations for preventive maintenance services for the domestic water treatment plant serving the Embassy facility. Services required include drinking water elemental analysis for over 30 chemical parameters, water treatment system inspections, pump maintenance, chemical treatments, filter media supply and installation, clean-in-place procedures on nano filters, dosing pump servicing, and equipment performance reviews. The Government will award a firm-fixed-price contract to the lowest-priced, acceptable, and responsible offeror based on initial quotations without discussions, though discussions may occur with companies in the competitive range if deemed necessary. All offerors must be registered in the System for Award Management (SAM) prior to submission and must provide proof of active registration; failure to register may result in the proposal being deemed non-responsible. Quotations must be submitted electronically to HarareGSOProcurement@state.gov by November 12, 2025, at 5:00 PM Harare time in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file sizes not exceeding 30MB per submission.

This solicitation carries no set-aside designation and includes a firm-fixed-price base year with three optional one-year renewal periods, with contract commencement no later than March 30, 2026. No incumbent contractor or budget range is specified in the solicitation materials provided. The contract will require the selected vendor to perform annual elemental water analysis and complete comprehensive preventive maintenance activities throughout the contract period at the U.S. Embassy in Harare, Zimbabwe. Offerors must submit completed SF-1449 forms, pricing information in Section I, representations and certifications from Section 5, and any additional information required under Section 3 of the solicitation. All proposals must be in English; incomplete proposals will not be accepted, and no quotations will be considered after the November 12, 2025, deadline.