Document Scanning (New Orleans Project)

The Government Publishing Office is soliciting bids for document scanning services for the New Orleans Project, with proposals due September 17, 2026 at 1:00 p.m. Eastern Standard Time. This is an Invitation for Bid (IFB) requisitioned by the Department of Defense, not subject to any set-aside category.

Place of performance is the New Orleans District building at 7400 Leake Ave., New Orleans, LA 70118. The contractor must scan approximately 320,000 hard copy original documents ranging from 4x6" to oversized sheets (over 11x17"), including single-sided, double-sided, color, grayscale, handwritten, and photocopied formats in varying conditions. The scope includes document preparation, scanning of standard sizes (8.5x11", 8.5x14", 11x17"), quality control checking, conversion to PDF with OCR, image quality at 3-Star (300 ppi, 8 or 16 bit), delivery on two contractor-furnished portable hard drives, and destruction (shredding with maximum 5/32 x 1-1/2" crosscut particles, burning, pulping, or macerating) once government written approval is provided. The contractor must also furnish a written security control plan including AT Level I training, physical access controls, chain of custody procedures, and personally identifiable information handling protocols. Work breakdown distribution is 40% no intervention, 20% light intervention, 20% medium intervention, 10% heavy intervention, and 10% glass work. All boxes must be picked up by September 30, 2026, with final delivery by March 17, 2027 (six-month performance period). Pricing includes seven line items covering four document size categories, CDs, shredding of 320,000 documents (estimated 106–128 boxes), and transportation from New Orleans. The contractor must store all documents for a minimum of six months pending GPO approval. NAICS code is 32311, Printing; PSC is T001, Photo/Map/Print/Publication–Arts/Graphics.