Document Destruction Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is soliciting proposals for secure document destruction (shredding) services for the VA White City Southern Oregon Rehabilitation Centers and Clinics (SORCC) and surrounding Community-Based Outpatient Clinics (CBOCs). The contractor must be NAID certified, bonded, and insured for paper and printed media destruction, maintain HIPAA-compliant Business Associate Agreements, provide two-factor shredding security protocols, execute monthly invoicing with Net 30 payment terms, respond to emergency shredding requests within 48 hours, and maintain all required security controls and safeguards for sensitive documents. The solicitation (36C26026Q0373) is issued under FAR Part 12 commercial acquisition procedures as a firm fixed-price contract with no small business set-asides. Proposals must be submitted by email to Amy Kuczajda at Amy.Kuczajda@va.gov by March 10, 2026 at 3:00 PM Mountain Time. The specific evaluation criteria for award selection are not detailed in the available documentation.

This is an unrestricted solicitation with no set-aside designations, and no incumbent contractor information is provided. The contract will require 13 shredding services per year across three service locations: VA White City SORCC (which requires 85 65-gallon totes), VA Klamath Falls CBOC (requiring 2 standard 32-gallon consoles), and Grants Pass VA CBOC (requiring 1 standard 32-gallon console) in White City and surrounding areas in Oregon. The contract period consists of a base year from April 1, 2026 to March 31, 2027, with four one-year option periods extending through March 31, 2031. While specific budget information is not disclosed in the solicitation, the NAICS code 561990 (All Other Support Services) carries a small business size standard of $16.5 million. All contract performance and service delivery will occur at the three VA facilities located in White City, Klamath Falls, and Grants Pass, Oregon.