Digital asset management system

The National Archives and Records Administration (NARA) is issuing a Request for Information (RFI) to solicit technical information regarding Digital Asset Management System (DAMS) solutions capable of managing audiovisual assets, photographs, documents, and graphic images across multiple organizational divisions. NARA seeks commercially available software products that can support two primary use cases: internal audiovisual business records management with 120 TB of storage over five years, and high-quality digital reproduction masters of accessioned records with 1,330 TB of storage over five years. Key requirements include support for multiple file formats (photos, video, audio, text, graphic design, CSV, and proprietary scientific instrument data), advanced search and discovery capabilities, records lifecycle management with retention scheduling and disposition controls, AWS S3 integration, metadata management, role-based access control for up to 10 external users, and Section 508 accessibility compliance with IPv6 support. Vendors must address functional requirements, provide pricing structure and Rough Order of Magnitude cost estimates covering licensing, maintenance, technical support, and professional services, demonstrate federal agency deployment experience, and confirm commercial availability or GSA Federal Supply Schedule listing. Responses must be submitted to Kevin Monahan at kevin.monahan@nara.gov with the subject line "RFI Response - Digital Asset Management System" by 1:00 PM ET on May 1, 2026, with the RFI posted on April 10, 2026.

This is a pre-solicitation notice with no set-aside designation, and no incumbent contractor or award value is specified at this stage. The opportunity represents a planning and information-gathering phase rather than a formal solicitation or commitment to award a contract. NARA expects to migrate approximately 65 TB of existing business records data and 400 TB of archival data initially, with total anticipated storage requirements reaching 1,450 TB over the five-year period and concurrent support for up to 51 active users. The solution must maintain 99 percent uptime availability on a 24/7 basis and deliver performance targets including 50-millisecond data entry response times, one-second screen navigation, and two-second search result retrieval. The system must comply with NARA records management standards, maintain comprehensive audit trails, and implement secure deletion procedures per NIST 800-88 standards, while requiring minimal technology configuration and integration efforts to facilitate rapid deployment.