DH01--Qualtrics OY4 (VA-25-00050193) Avery/Svendsen

Department of Veterans Affairs

Veterans Health Administration

June 16, 2025

SPECIAL NOTICE NOTICE OF INTENT TO AWARD SINGLE SOURCE

Survey Management Software as a Service (SaaS)

RFI ECMS ACTION NUMBER 36C776-25-AP-0780

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) intends to enter into a single source procurement for Survey Management SaaS to Carasoft Technology Corp. in accordance with FAR 13.106(b).

The NAICS code for this procurement is 518210 and the Small Business Administration Size Standard is $40M.

This notice of intent to is not a request for competitive quotes. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of meeting the requirements may submit a quotation with manufacturer cut sheets, which may be considered by the agency, only if received by the closing date and time of this notice. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.

Interested persons are encouraged to furnish information by email only with Notice of Intent Survey Management SaaS in the subject line and responses are due on or before June 17, 2025, at 9:00 a.m. Eastern Time to this procurement s Contract Specialist, Rachael Avery, rachael.avery@va.gov and the Contracting Officer, Kristy Svendsen, at kristy.svendsen@va.gov.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Any response to this notice shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. The capability documentation should include, at a minimum, the following information with their response:

Company Name and Address:

Point of Contact (POC)

o Name:

o Email Address:

o Phone Number:

DUNS Number:

UEI Number:

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

Please answer the following questions:

- Are you an authorized provider?

o If yes, you must provide documentation supporting your authorization such as a notice from Oracle Health Government Services, Inc. stating your company is an authorized provider.

- Does your company offer this service via a General Service Administration (GSA) contract?

o If yes, provide the contract number or attach the contract to the response.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Contracting Office Address:

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence, OH 44131