DG10--RFI to SAM. gov -- Medialab Maint. Of Cert & Reg Compliance Software.
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 36C24126Q0329
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Department of Veteran Affairs Vamc - Visn 01
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VHA) VISN 1 is conducting market research through a Sources Sought Notice to identify qualified vendors capable of providing Software as a Service (SaaS) solutions for continuing education, competency assessment, document control, and maintenance of certification and regulatory compliance functions. The government seeks an internet/cloud-based, FedRAMP-authorized application to support the Laboratory/Pathology Department across 12 VA medical facilities in the Northeast region (Connecticut, Massachusetts, New Hampshire, Vermont, Rhode Island, and Maine). Key requirements include support for up to 500 users with 24/7/365 availability, document control systems with version control and approval workflows, OSHA safety and CAP-credited continuing education courses, case simulations for laboratory professionals, inspection functionality with deficiency tracking, Section 508 accessibility compliance, FIPS 140-2 encryption (AES-256), Single Sign-On capability with VA credentials, and FISMA compliance. This is strictly a market research notice; no proposals are being requested and no contract will be awarded from this announcement. Interested vendors must respond by March 27, 2026 at 12:00 PM Eastern Time with company information, DUNS number, capability documentation, and socio-economic status classification submitted to Julie Lemire at julie.lemire1@va.gov.
This procurement is designated as a Total Small Business set-aside, making it available exclusively to small business entities. The anticipated contract structure is a firm-fixed-price award for one base year with four one-year renewal options, providing a potential five-year engagement period. No specific incumbent contractor or award value has been identified in the market research notice. All interested firms must be registered in the System for Award Management (SAM) prior to future solicitation submission, and Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) firms must provide proof of registration in VA VetBiz or SBA Vet Cert. The vendor must provide phone and email support during business hours (8:00 AM to 5:00 PM EST), conduct quarterly updates at no additional cost, assist with VA Authority to Operate (ATO) sustainment, and maintain liquidated damages of $100 per affected individual for data breaches. The contracting office is located at VAMC Bedford, 200 Springs Road, Bedford, MA 01730, with Julie Lemire serving as the primary point of contact (781-226-8882).
Notice text
Sources Sought Notice 36C241-26-Q-0329
VISN 1 Laboratory/Pathology Department is seeking Software as a Service for Continuing Education, Competency Assessment, Document Control, Maintenance of Certification & Regulatory Compliance.
THIS IS A SOURCES SOUGHT NOTICE ONLY FOR VISN 1: This announcement is seeking information from the industry, which will be used for preliminary planning purposes for a One Year procurement with four (4) One Year Options. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH.
The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capability and are authorized to as a manufacturer and or distributor for this software, this is for a firm-fixed-price one (1) year contract with four (4) one-year options.
The intent of this Sources Sought is to identify vendors in the open market or on contract who can fulfill the requirements as stated in the Performance Work Statement (PWS)included below. All items for the resulting contract shall be furnished by the selected vendor in accordance with the PWS. This notice is published to conduct market research to determine if there are a sufficient number of vendors in the open market or on contract who can supply this requirment in aggregate, while affording competition to the fullest extent possible.
This request is new and for a short duration. The turnaround time will be short to meet the need.
All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum:
Company name and address point of contact with phone number, and DUNS number.
Documentation relating to capability of performance including the current point of contact and phone number.
Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc.
Any other pertinent company documentation, prior to submission of offers to a solicitation.
Any SD/VOSB firms responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz or SBA Vet Cert, prior to submission of offers to a solicitation.
This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via julie.lemire1@va.gov.
RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to meet all requirements as stated above, and who fail to provide ALL the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this source s sought announcement.
Please see attached - Performance Work Statement
Files
| File | Type | Posted |
|---|---|---|
| P09 PWS - Medialab VISN 1.docx | DOCX document | |
| 36C24126Q0329.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DG10--RFI to SAM. gov -- Medialab Maint. Of Cert & Reg Compliance | Special Notice | |
| This notice | Pre-Solicitation |
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