Design, Supply and Installation of Emergency Notification Management System
Closed Solicitation Posted
- Solicitation number
- 19JM3725R0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 624230 Emergency and Other Relief Services
- Place of performance
- Saint Andrew Jamaica
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Embassy Kingston is soliciting quotations for the design, supply, installation, configuration, and testing of a comprehensive emergency notification management system at a residential apartment compound in Constant Spring, Kingston 8. The procurement requires contractors to provide a fully operational emergency intercom system that meets stringent technical specifications, including audio levels at least 15 decibels above ambient noise, compliance with U.S. National Electrical Code standards, and adherence to NDAA Section 889 restrictions on telecommunications equipment. Contractors must demonstrate relevant experience and submit detailed proposals including company profiles, equipment specifications, project schedules, and firm fixed pricing broken down by task categories. The evaluation will assess the contractor's ability to provide commercial-grade components, concealed wiring installation, comprehensive documentation including "as-built" drawings, and training for 28 personnel (23 security staff and 5 management personnel). The solicitation was posted on September 4, 2025, with responses due by September 18, 2025, and a mandatory site visit was conducted on September 1.
This opportunity operates under no set-aside designation, making it available to all qualified contractors regardless of size or socioeconomic status. The contract includes a one-year workmanship warranty covering all installation work, with the contractor required to assist in any warranty claims during this period. Work must commence within six weeks of contract award and be scheduled primarily during business hours to minimize disruption to residential occupants. The project location is in St. Andrew Parish, Jamaica, specifically at the Constant Spring residential compound. The procurement falls under NAICS code 624230 (Emergency and Other Relief Services) and PSC code 6350 (Miscellaneous Alarm, Signal, And Security Detection Systems). While specific contract values are not disclosed in the notice, the comprehensive scope includes site surveys, system design, equipment procurement, installation, testing, commissioning, training delivery, and complete documentation packages.
Notice text
The U.S. Embassy Kingston is requesting quotations from qualified contractors to design, supply, install, configure, and test a fully operational emergency intercom system for a residential apartment compound at Constant Spring, Kingston 8.
The contractor will be responsible for providing all supervision, labor, equipment, and materials necessary to complete the work in accordance with the Statement of Work (SOW). This includes a system design that ensures audio is at least 15 decibels above ambient noise, a comprehensive site survey, detailed zoning and wiring plans, procurement of all commercial-grade components, and compliance with the NDAA Section 889 prohibiting certain telecommunications equipment.
Installation must meet U.S. National Electrical Code standards, with concealed wiring where possible, proper labeling, and a neat, professional finish. The contractor will configure the system for easy operation by security staff, conduct thorough testing, provide formal commissioning, and deliver training to 23 security personnel and five management staff members. A full documentation package, including “as-built” drawings, manuals, and warranty information, will be required upon completion, along with site cleanup and restoration.
The project includes a one-year workmanship warranty and manufacturer warranties for all installed materials and equipment, with the contractor assisting in any warranty claims during the workmanship coverage period. Work is to begin within six weeks of contract award, primarily during business hours, and must be scheduled to minimize disruption to residents. Final acceptance will be based on successful installation, testing, documentation delivery, training completion, and a clean site after a walkthrough
inspection.
Bidders must submit a company profile, relevant experience, proposed equipment specifications, a detailed schedule, and a firm fixed price broken down by task categories. A site visit will be held on was held on September 12, 2025, with participants meeting at 211a Constant Spring Road, Kingston 8.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 30MB, if it does then you might have to send more than one email.
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Design, Supply and Installation of Emergency Notification Management System | Pre-Solicitation |
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