Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement. 

DHS is releasing a Draft Request for Proposal (RFP) for Industry review and comment.  Industry is asked to review the Draft RFP and all associated Attachments and provide feedback no later than Thursday November 5, 2020, 2020 at 5:00pm EST.

The Government has provided a “FINAL DRAFT Request for Proposal Feedback Template,” that MUST be used for all submissions.  NOTE: The Government will not review any vendor provided information not contained within the provided Template.  In addition, DHS does not plan on providing formal responses to the Industry feedback received on the Draft RFP Package. All feedback will be reviewed and considered in the development of the final RFP. 

All responses should be emailed directly to DHS at: dccoacq@hq.dhs.gov by the specified date and time. 

No vendor marketing material will be accepted.  Any proprietary materials should be clearly marked.    

The below updated high-level notional timeline outlining upcoming key procurement milestones as well as Industry engagement opportunities has been revised as follows:

• Draft RFP Feedback: NLT 5:00pm on November 5, 2020
• Anticipated Final Solicitation Release: Early-December 2020.
• Anticipated Phase 1 Proposal Due Date: Mid-December 2020.
• Anticipated Award: Mid-March 2021.

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback in response to the draft solicitation documents and upcoming Industry Day Webinar.

Dear Industry Partners,

Thank you for your continued support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement. 

DHS will release the Draft DCCO Request for Proposal (RFP) for Industry review and comment the week of October 12, 2020 along with an updated high-level notional timeline outlining upcoming key procurement milestones.

We look forward to your participation in the DCCO requirement.

Dear Industry Partners,

Thank you for participating in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) virtual Industry Day II held on Thursday September 10, 2020.  DHS values every engagement with Industry on this requirement and looks forward to continued engagement throughout the DCCO acquisition process.  The Industry Day II presentation and audio recording been uploaded to this notice.

DHS intends to hold one-on-one sessions starting on 17 September 2020 through 25 September 2020.  Companies may register for a one-on-one session by sending an email to the opoindustryliaison@hq.dhs.gov mailbox with the following subject line: “DCCO: One-on-One Registration Request.”  Note: Registration requests must be sent to the specified e-mail mailbox ONLY; no other form of registration will be accepted. The below information shall be included in the request:

• Company Name
• Point of Contact (POC) Name
• POC email
• POC phone number

The updated notional timeline for the DCCO procurement is as follows:

• One‐on‐One Registration: Sept. 14, 2020 through Sept. 15, 2020.
• One‐on‐One Meetings (Virtual): Sept. 17, 2020 through Sept. 25, 2020.
• DRAFT Final Solicitation Released: Late‐September 2020.
• Final Solicitation Released: Mid‐October 2020.
• Proposal Due Date: Mid‐November 2020.
• Anticipated Award: Early January 2021.

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback during future opportunities for engagement with DHS.

Dear Industry Partners,

We wanted to provide you with an update on the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement. 

As we indicated in the previous notice posted on August 4, 2020, the DHS Office of the Chief Procurement Officer (OCPO) and the Office of the Chief Information Officer (OCIO) are hosting a DCCO Industry Day II (virtual).  The goal of the virtual Industry Day is to follow up on the previously issued draft solicitation documents and discuss the Industry provided feedback.  Due to the valuable feedback provided by industry, the Government needs additional time to review the responses and recommendations submitted on draft solicitation documents.  As a result of the additional time needed, the industry day previously scheduled for August 27th, 2020 is moved to Thursday, September 10, 2020.  NOTE:  The deadline for registration has also been extended (See Below).

The below high-level notional timeline outlining upcoming key procurement milestones as well as Industry engagement opportunities has been revised as follows:

• Industry Day II (Virtual):  September 10, 2020 (11:00 AM – 12:30 PM).
• One-on-One registration: September 11, 2020 through September 14, 2020.
• One-on-One meetings (Virtual): September 16, 2020 through September 23, 2020.
• DRAFT Final Solicitation Released: Late-September 2020.
• Final Solicitation Released: Mid-October 2020.
• Proposal Due Date: Mid-November 2020.
• Anticipated Award: Early January 2021.

Registration Instructions:

Registration is required for each attendee.  Industry partners are limited to no more than three (3) individuals per company.  

The deadline to register has been extended.  If you are interested in attending the DCCO Industry Day II Webinar, please register at the below link no later than Tuesday September 8, 2020, by 5:00pm eastern time.  Reservations through any other means will not be accepted or allowed.

https://cvent.me/xqROe3

A follow up email will be sent to confirm your registration and provide specific Industry Day II Webinar attendance instructions on or about Wednesday September 9, 2020.

We thank you for your interest in the DCCO requirement and we look forward to your participation in the upcoming Industry Day II Webinar.

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement. 

The DHS Office of the Chief Procurement Officer (OCPO) and the Office of the Chief Information Officer (OCIO) are hosting a DCCO Industry Day II Webinar on Thursday, August 27, 2020, from 10:00am to 12:00pm.  The goal of the virtual Industry Day is to follow up on the previously issued draft solicitation documents and review the Industry provided feedback.

Registration Instructions:

Registration is required for each attendee.  Industry partners are limited to no more than three (3) individuals per company. 

If you are interested in attending the Industry Day II Webinar, please register at the below link no later than Monday August 24, 2020, by 5:00pm eastern time.  Reservations through any other means will not be accepted or allowed.

https://cvent.me/xqROe3

A follow up email will be sent to confirm your registration and provide specific Industry Day II Webinar attendance instructions on or about Tuesday August 25, 2020.

We thank you for your interest in the DCCO requirement and we look forward to your participation in the upcoming Industry Day II Webinar.

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement. 

DHS is releasing the below draft solicitation documents for Industry review and comment:

1.) Draft Performance Work Statement

2.) Draft Section B - Supplies or Services and Price

3.) Draft Evaluation Factors

4.) Draft CLIN Structure

5.) Additional Pricing and Technical Questions

Industry is asked to review the above listed documents and provide feedback no later than Thursday, August 6, 2020 at 5:00pm EST.

The Government has provided a “DRAFT Solicitation Feedback Template,” please see Attachment II, that MUST be used for all submissions.  The Template contains (2) separate Tabs; Tab-1 for Industry feedback on the draft documents and Tab-2 for Industry to provide responses to the DHS specific pricing and technical questions. NOTE: The Government will not review any vendor provided information not contained within the provided Template.

All responses should be emailed to DHS at: dccoacq@hq.dhs.gov by the specified date and time. 

No vendor marketing material will be accepted.  Any proprietary materials should be clearly marked.    

The below high-level notional timeline outlining upcoming key procurement milestones as well as Industry engagement opportunities have been revised as follows:

• Comments Due from Industry:  Previous, July 30, 2020;
  • Revised August 6, 2020

• Industry Day II (Webinar):  Previous, Early-August 2020;
  • Revised Late-August 2020.

• Solicitation Released: Previous, Late-August 2020;
  • Revised Mid-September 2020.

• Proposal Due Date: Previous, Early-October 2020;
  • Revised Mid-October 2020.

• Anticipated Award: Previous, Mid-December 2020;
  • Revised Late-December
     

Specific instructions regarding vendor registration for Industry Day II (Webinar) will be posted on beta.SAM.gov no later than July 30, 2020.

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback in response to the draft solicitation documents and upcoming Industry Day Webinar.

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement.  The below updated high-level notional timeline outlines upcoming key procurement milestones as well Industry engagement opportunities:

• Draft Solicitation Released:  July 9, 2020
• Comments Due from Industry:  July 30, 2020
• Industry Day II (Webinar):  Early-August 2020
• Solicitation Released:  Late-August 2020
• Proposal Due Date:  Early-October 2020
• Anticipated Award:  Mid-December 2020

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback during continued engagements with DHS.

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement.  We are currently in the progress of evaluating all the feedback received during one-on-one sessions held in April 2020.  We will provide additional information including an updated notional timeline by June 12, 2020.   

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback during continued engagements with DHS.

Dear Industry Partners,

Thank you for your support and interest in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) Support Services requirement.  Due to the overwhelming response and number of requests for one-on-one sessions, the Government will utilize the below criteria to assign slots for a one-on-one session.

1. Vendor requested a one-on-one session during their March 2020 Industry Day registration.
    
   AND
    
2. Vendor responded to the original RFI (70RTAC19RFI000001) posted to www.fbo.gov on February 19, 2019 titled, “Department of Homeland Security (DHS) Information Technology (IT) Compute and Storage Modernization, Cloud Migration, and Data Center Optimization (Request For Information).”

DHS will contact the vendors who meet the above criteria to schedule one-on-one sessions in April 2020.  DHS reserves the right to conduct additional one-on-one sessions with vendors in the future as necessary and based upon the availability of government personnel. 

The updated notional timeline for the DCCO procurement as communicated during the Industry Day is as follows:

• One-on-one sessions – April 2020
• Draft Solicitation Released – May 2020
• Comments Due from Industry – May 2020
• Industry Day II (Webinar) – June 2020
• Solicitation Released – July 2020
• Proposal Due Date – August 2020
• Anticipated Award – October 2020

We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback during continued engagements with DHS.

Dear Industry Partners,

Thank you for participating in the U.S. Department of Homeland Security (DHS) Data Center and Cloud Optimization (DCCO) virtual Industry Day on Tuesday March 10, 2020.  DHS values every engagement with Industry on this requirement and looks forward to continued meaningful communication throughout the DCCO acquisition process.    

The following Industry Day information has been uploaded for your reference:

1.) Industry Day Presentation

2.) Industry Day Presentation Questions and Answers

3.) Industry Day Presentation Audio Recording

The updated notional timeline for the DCCO procurement that was communicated during the Industry Day is as follows:

• Industry Day Slides and Written Responses Published – 03/12/2020
• One-on-One Sessions – April 2020
• Draft Solicitation Released – May 2020
• Comments Due from Industry – May 2020
• Industry Day II (Webinar) – June 2020
• Solicitation Released – July 2020
• Proposal Due Date – August 2020
• Anticipated Award – October 2020

 
DHS will provide specific information concerning the date, time, and format to companies who will be invited to participate in the One-on-One sessions scheduled for April 2020 on or about March 26, 2020. In order to be considered for a One-on-One session, a company must have requested a session during the Industry Day registration process.
 
We thank you for your interest in the DCCO requirement and we look forward to your valuable feedback during future opportunities for engagement with DHS.

Dear Industry Partners,

As previously detailed in the subject notices, DHS’s Office of the Chief Procurement Officer (OCPO) and the Office of the Chief Information Officer (OCIO) are hosting a Data Center and Cloud Optimization (DCCO) Industry Day on Tuesday, March 10, 2020.  The goal of the Industry Day is to follow up on the previously issued Request for Information (RFI) and the Executive Summary - Objectives and Scope document posted on beta.SAM.gov.  In addition, Industry Day will be an opportunity for the Department to share its vision for the DCCO requirement and for industry to provide valuable feedback. 

The Government will also provide an opportunity for vendors to meet with DHS representatives during One-on-One sessions.  Companies interested in participating in a One-on-One session that are located outside of the Washington D.C. metropolitan area will be given priority registration for One-on-One sessions held the following day on Wednesday, March 11, 2020.  If additional sessions are needed, DHS will hold One-on-One sessions within a week at a date and time determined by the Government for companies local to the Washington D.C. metropolitan area.   The specific date/time of One-on-One sessions for individual companies will be confirmed prior to March 5, 2020. Please be advised that One-on-One session slots are limited and will be assigned on a first come first serve basis.

Registration Instructions:

Registration is required for each attendee.  Industry partners are limited to no more than two (2) individuals per company.

If you are interested in attending the Industry Day, please register at the below link no later than March 3, 2020, 5:00pm EST.  Reservations through any other means will not be accepted or allowed.

https://cvent.me/0lxV8B

Seating is limited, so please register as soon as possible.  A follow up email will be sent after the registration closing date to confirm your registration status as confirmed or waitlisted.

When registering to attend the Industry Day through the link provided above, companies will have an opportunity to indicate whether they would like to attend a One-on-One session.  In addition, companies are asked to confirm if they are located within or outside of the Washington D.C. metropolitan area. 

Please see below for additional Industry Day details:

Date: March 10, 2020

Time: 9:30am-11:30am

Location: Homeland Security Acquisition Institute (HSAI)

90 K Street NE, Suite 1200

Washington, D.C. 20002

Attendance will be taken for all Industry Day participants. You must have a Government issued photo ID to attend and enter the building.  Participants must go through a security screening process at the front desk of the building before entry is allowed.  Attendees are asked to arrive by 8:45am to clear screening and to be escorted to the conference space.  A DHS team member will be in the lobby of the building to assist.

Submission of Questions and Recommended Topics for Discussion:

Industry is invited to submit questions in writing prior to Industry Day in response to the Executive Summary – Objectives and Scope document posted to beta.SAM.gov.  The Government will present and respond to a selected number of questions during the Industry Day Presentation.  In addition, Industry may submit recommended topics of discussion to be addressed during Industry Day.

The Government has provided a “Questions and Topics of Discussion Template,” please see Attachment I, that MUST be used for all submissions.

All questions and recommended topics for discussion must be received no later than Tuesday, March 3, 2020 at 5:00pm EST and should be emailed to: dccoacq@hq.dhs.gov

No questions/requests will be accepted after this date and time.

Additional Information:

The Government will NOT provide responses that include internal agency information. Please be mindful of this when preparing questions and topics for discussion.

No vendor materials and/or associated presentation documentation shall be accommodated and/or accepted and evaluated by the Government in support of One-on-One sessions.  Remarks and/or explanations during One-on-One sessions will not qualify the terms and/or conditions of any future solicitation.  Company representatives taking part in One-on-One sessions shall not electronically record any of the discussions.

If you have any questions, please send email correspondence to: dccoacq@hq.dhs.gov

Thank you for your interest in the DCCO requirement and we look forward to your participation in the upcoming Industry Day.

Dear Industry Partners,

As detailed in the previous notices, DHS’s Office of the Chief Procurement Officer (OCPO) and the Office of the Chief Information Officer (OCIO) will host a Data Center and Cloud Optimization (DCCO) Industry Day.   The Industry Day will be an opportunity for the Department to share its vision for the DCCO requirement and for industry to provide feedback.  

Industry Day Information:

Date: March 10, 2020

Start Time: 9:30am

Location: Homeland Security Acquisition Institute (HSAI)

90 K Street NE, Washington, D.C. 20002

Specific Industry Day registration instructions will be provided on or about February 21, 2020.

Thank you for your interest in the DCCO requirement and we look forward to your participation in the upcoming Industry Day.

Dear Industry Partners,

As a follow-up to our January 9, 2020 posting, attached for your review is the draft Executive Summary – Objectives and Scope document.  This document outlines the Data Center and Cloud Optimization (DCCO) requirements, which must ensure continued Data Center 1 (DC1) operations and, where appropriate, migrate fixed infrastructure and mission applications to a multi-cloud or co-location operating model.      

This notice corresponds with the Industry Engagement and Procurement Timeline previously provided as follows:

• Draft Scope: February 7, 2020
• Industry Day: March 2020
• Draft – Requirements Document & Evaluation Factors: April 2020
• Comments due from Industry:  April 2020
• Draft RFP Release: May 2020 

At this time, DHS is not seeking feedback or comments on the scope document.  However, Industry will have the opportunity to submit questions in advance of the Industry Day and request topics for discussion.  Specific information regarding the March 2020 Industry Day will be provided in an update on or before February 14, 2020.

We thank you for your interest and we look forward to your valuable feedback on the DCCO requirement.

Dear Industry Partners,

On behalf of the Office of the Chief Procurement Officer (OCPO) and the Office of the Chief Information Officer, please be advised that the Department of Homeland Security (DHS) sincerely appreciates the significant responses and recommendations received from Industry on our Request for Information (RFI), dated February 19, 2019, which sought industry feedback and comments on Information Technology (IT) Compute and Storage Modernization, Cloud Migration, and Data Center Optimization services.   The Department has carefully reviewed all responses and we will be incorporating many of the comments and recommendations into our requirement.

As a result of the Industry response to our RFI, the OCPO, on behalf of the OCIO, provides this announcement of the planned release of a solicitation to obtain Data Center and Cloud Optimization (DCCO) Support Services under the auspices of the EAGLE Next Generation (Next Gen) Program.  This acquisition has three focus areas.  First, the acquisition is designed to continue and optimize the services currently being purchased in a government owned-contractor operated data center located in Stennis, MS, called Data Center 1 (DC1).   In addition to these data center services in DC1, this acquisition will allow for the purchase of professional services to assist with migrating infrastructure and applications from existing DHS data centers to Cloud Service Providers (CSP) or colocation sites.  Finally, this acquisition will allow for the purchase and lifecycle management of both cloud and colocation services. 

This notice is intended to be the first of many avenues of industry engagement aimed at optimizing collaboration between the Department and Industry for this important IT initiative.  For your planning purposes, the following notional Industry Engagement and Procurement timeline is provided: 

• Draft Scope: February 7, 2020
• Industry Day: March 2020
• Draft – Requirements Document & Evaluation Factors: April 2020
• Comments due from Industry:  April 2020
• Draft RFP Release: May 2020

We thank you for your interest in this planned procurement, and we look forward to your valuable feedback on the Department of Homeland Security’s (DHS) Data Center and Cloud Optimization (DCCO) requirement.