Dental Treatment to Support Individual Medical Readiness for the Oregon Army National Guard

Changes:

 

In accordance with FAR 19.303(a)(2), Contracting Officer must select one NAICS code. Previously there were two listed in the Compbined Synopsis/Solicitation. After review Contracting Officer has determined that NAICS code 621210, Offices of Dentists, best describes the principal purpose of the service being acquired.

 

Current ability to use MODS has been removed as an evaluation requirement.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

 

 

 

The solicitation is No. 10915657 and is issued as a Request for Quote (RFQ). Request for Quotes are due by September 2, 2016 @ 2:00 pm Pacific.  The RFQ will result in a firm fixed price contract. The North American Industry Classification System (NAICS) code for this acquisition is 621210 – Offices of Dentists. This acquisition is set aside 100% small business.

Description of requirement: The Oregon Army National Guard (ORARNG) requires Dental Treatment of Soldiers and DENCLASS systems updating as described in the Statement of Work for the Contract Line Items identified.  The contractor will be expected to set up mobile facilities and equipment prior to the start of the event, and equipment to be set up inside government facilities at least one day before the event, in order to ensure full operations of systems.  The Government may inspect facilities to ensure compliance with all applicable laws.

Period of Performance: This is an aggressive timeline - proposals are due September 2, 2016 and will be evaluated that day. Successful vendor will be notified by September 3, 2016. Performance begins September 10, 2016 through August 6, 2017, specific dates/locations of performance are in the attachment “PWS Exhibits – Event Details” and are summarized here:

CLIN 0001.  September 10-11, 2016 – Salem, Oregon

CLIN 0002.  October 22-23, 2016 – Salem, Oregon

CLIN 0003.  November 5-6, 2016 – Bend, Oregon

CLIN 0004.  November 5-6, 2016 – Salem, Oregon

CLIN 0005.  December 2-4, 2016 – Salem, Oregon

CLIN 0006.  January 7-8, 2017 – Clackamas, Oregon

CLIN 0007.  January 7-8, 2017 – Medford, Oregon

CLIN 0008.  February 11-12, 2017 – Portland, Oregon

CLIN 0009.  February 11-12, 2017 – Salem, Oregon

CLIN 0010. March 4-5, 2017 – LaGrande, Oregon

CLIN 0011. March 4-5, 2017 – Salem, Oregon

CLIN 0012. April 1-2, 2017 – Salem, Oregon

CLIN 0013. May 6-7, 2017 – Salem, Oregon

CLIN 0014. June 3-4, 2017 – Salem, Oregon

CLIN 0015. July 8-9, 2017 – Salem, Oregon

CLIN 0016. August 5-6, 2017 – Salem, Oregon

Note: The Government has a defined, limited budget for these services. If the successful proposal exceeds the Government’s budget, some CLINs may not be awarded. In this case, the lowest numbered CLINs would be awarded first. For example, if the budget were $10, and the successful proposal was $1 for each CLIN, only CLINs 0001-0010 would be awarded.

Performance Standards: In accordance with the Performance Work Statement (PWS) and exhibits, the contractor shall provide all management, labor, material, equipment, certifications and supplies necessary to provide dental treatment, dental record updating, and DENCLASS updating.  The contractor shall set up within the ORARNG facility. 

Federal Acquisition Regulation (FAR) provision at 52.212-1, Instruction to Offerors---Commercial, applies to this acquisition.  Award will be made on the basis of price and other factors in accordance with FAR Subpart 13.106, including technical acceptability. 

Provision for Evaluation:  Award will be made to the responsible contractor (see FAR Part 9) whose quote or offer meets the technical requirements and represents the best value on an “all or nothing” basis.  In accordance with FAR Subpart 13.106-1, the Government will consider the following for award in no particular order: Price; Technical acceptability; Past Performance.  In order to be deemed technically acceptable, the contractor must provide evidence of understanding of the requirement through either a written proposal that addresses PWS requirements or through demonstrated Past Performance on recent and relevant contracts with same or similar scope, the offeror shall provide references for similar services performed, to include contract number (if Federal), and point of contact information. 

Include “Disclosure of Included Dental Treatment Services”

Evaluation will be in accordance with FAR Subpart 13.106-2 and utilize trade off of price for performance at the Contracting Officer’s discretion.  The offeror must demonstrate in the response the capability to meet all contract requirements through past experience at similar events, either as the prime or major subcontractor, or by identification of key personnel that have past experience in similar events.  The Contractor shall prepare a technical narrative describing how the tasks will be completed in the timeframe allotted including a listing of the types and numbers of laborers that will be utilized, and a description of the facilities and special equipment to be utilized. 

The Government intends to evaluate quotes/offers and make award without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial quote/offer should contain the offeror’s best terms from a cost or price standpoint.  Do not assume you will have the opportunity to clarify, discuss or revise your quote/offer. Offerors may, at the discretion of the Government, be asked to provide more information and clarification regarding their offer/quote. Request for such information does not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.  The Government intends to make a single, Firm-Fixed Price award.

Any response to this synopsis/solicitation will be considered a “quotation”. 

“Offer” means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called “bids” or “sealed bids”; responses to requests for proposals (negotiation) are offers called “proposals”; however, responses to requests for quotations (simplified acquisition) are “quotations,” not offers.

FAR 13.004 -- Legal Effect of Quotations.

(a) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

(b) When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing, as defined at 2.101. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

(c) If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. (See 13.302-4 for procedures on termination or cancellation of purchase orders.)

The following provisions and clauses apply to this acquisition:

 

52.202-1	Definitions
52.203-3	Gratuities
52.203-6 Alt I	Restrictions On Subcontractor Sales To The Government
52.204-4	Printed or Copied Double-Sided on Postconsumer Fiber Content Paper
52.204-9	Personal Identity Verification of Contractor Personnel
52.204-10	Reporting Executive Compensation and First-Tier Subcontract Award (FFATA)
52.204-13	System for Award Management Maintenance
52.204-18	Commercial and Government Entity Code Maintenance
52.209-02	Prohibition on Contracting with Inverted Domestic Corporations—Representation
52.209-6	Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.209-10	Prohibition on Contracting with Inverted Domestic Corporations
52.212-3 ALT I
52.212-4	Contract Terms and Conditions -- Commercial Items
52.219-6	Notice Of Total Small Business Set-Aside
52.219-8	Utilization of Small Business Concerns
52.219-9 ALT II	Small Business Subcontracting Plan (Jan 2011) Alternate II
52.219-16	Liquidated Damages-Subcontracting Plan
52.219-28	Post-Award Small Business Program Representation
52.222-3	Convict Labor
52.222-21	Prohibition Of Segregated Facilities
52.222-26	Equal Opportunity
52.222-35	Equal Opportunity For Veterans
52.222-36	Affirmative Action For Workers With Disabilities
52.222-37	Employment Reports Veterans
52.222-41	Service Contract Act of 1965.
52.222-50	Combat Trafficking in Persons
52.222-55	Minimum Wages Under Executive Order 13658
52.223-5	Pollution Prevention and Right to Know Information
52.223-18	Contractor Policy to Ban Text Messaging While Driving
52.225-13	Restrictions on Certain Foreign Purchases
52.228-5	Insurance-Work on a Government Installation
52.232-33	Payment by Electronic Funds Transfer-System for Award Management
52.232-39	Unenforceability of Unauthorized Obligations
52.232-40	Providing Accelerated Payments to Small Business Subcontractors
52.233-3	Protest After Award
52.233-4	Applicable Law for Breach of Contract Claim
52.237-2	Protection of Government Buildings, Equipment and Vegetation
252.201-7000	Contracting Officer's Representative
252.203-7000	Requirements relating to Compensation of Former DoD Officials
252.203-7002	Requirement to Inform Employees of Whistleblower Rights
252.203-7005	Representation Relating to Compensation of Former DoD Officials
252.203-7996	Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2016-O0003) (OCT 2015)
252.203-7999	Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements
252.204-7012	Safeguarding Unclassified Documents
252.211-7008	Use of Government-Assigned Serial Numbers
252.219-7003	Small Business Subcontracting Plan
252.223-7006	Prohibition on Storage and Disposal of Toxic and Hazardous Materials
252.225-7012	Preference For Certain Domestic Commodities
252.225-7012	Trade Agreements (Jun 2011)
252.226-7001	Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
252.232-7003	Electronic Submission of Payment Requests
252.232-7010	Levies on Contract Payments
252.237-7010	Prohibition on Interrogation of Detainees by Contractor Personnel
252.243-7002	Requests for Equitable Adjustment
252.244-7000	Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements  (DEVIATION)
252.247-7023	Transportation of Supplies by Sea
52.204-1	Approval of Contract
52.209-9	Updates of Publicly Available Information Regarding Responsibility Matters
52.212-5 (Dev)	Contract Terms and Conditions Required to Implement Statues or Executive Orders--Commercial Items
52.222-42	Statement of Equivalent Rates for Federal Hires.
52.232-19	Availability of Funds for the Next Fiscal Year
52.237-1	Site Visit
52.252-2	Clauses Incorporated by Reference
52.252-6	Authorized Deviations in Clauses
252.232-7006	Wide Area Workflow instructions

 

(This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as is they were given in full text);

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items ALT I;

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (http://farsite.hill.af.mil).

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.204-7011 Alternative Line Item Structure;

 

Note: The full text of a clause/provision may be accessed electronically at: http://farsite.hill.af.mil.  Notice:  Contractor performance may be evaluated in accordance with policy at FAR 42.1502.

 

Note: Contractor will be required to utilize Wide Area Workflow (WAWF) for electronic submission of payment requests (https://wawf.eb.mil/)

 

Notice for Service Contract Act:  Applicable SCA Wage Determination--Wage Determination No.: 2005-2115 rev 16 dated 7/8/2015 See www.wdol.gov

But see clause 52.222-55 for minimum wage set by Executive Order 13658

 

Statement of Equivalent Rates for Federal Hires:

GS-0600 – MEDICAL, HOSPITAL, DENTAL, AND PUBLIC HEALTH GROUP; GS-06 through GS-11

 

REQUIREMENTS FOR YOUR QUOTE: 

1. Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with a total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email.

 

CLIN 0001: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 1.

 

CLIN 0002: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 2.

 

CLIN 0003: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 3.

 

CLIN 0004: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 4.

 

CLIN 0005: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 5.

 

CLIN 0006: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 6.

 

CLIN 0007: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 7.

 

CLIN 0008: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 8.

 

CLIN 0009: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 9.

 

CLIN 0010: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 10.

 

CLIN 0011: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 11.

 

CLIN 0012: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 12.

 

CLIN 0013: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 13.

 

CLIN 0014: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 14.

 

CLIN 0015: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 15.

 

CLIN 0016: Provide Dental Treatment in accordance with Part 5 of the Performance Work Statement and Exhibit 16.

 

CLIN 0017, Army Contractor Manpower Reporting Requirement (yearly requirement).  See individual Line Item PWS.  Include price for this reporting requirement (see requirement below) or indicate “No Charge”.

 

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY via a secure data collection site. The contractor is required to completely fill in

all required data fields using the following web address: http://www.ecmra.mil/

 

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.”

Note: The Government has a defined, limited budget for these services. If the successful proposal exceeds the Government’s budget, some CLINs may not be awarded. In this case, the lowest numbered CLINs would be awarded first. For example, if the budget were $10, and the successful proposal was $1 for each CLIN, only CLINs 0001-0010 would be awarded.

2. Information required by Provision for Evaluation above, including Disclosure of Included Dental Treatment Services (see below) and references;

 

3. Proposals must also include completed representations and certifications in the provision 52.212-3 Alt. I.   If the offeror has completed 52.212-3 Alt I in SAM.gov, include the appropriate certification for NAICS and size standard in this solicitation.

 

By submitting a quote, the offeror makes the following representations:

FAR 52.209-02 Prohibition on Contracting with Inverted Domestic Corporations—Representation;

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.203-7996 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2016-O0003) (OCT 2015);

DFARS 252.225-7031 Secondary Arab Boycott of Israel;

 

Complete the following and submit with quotation:

 

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items ALT I--If completed in SAM.gov, submit paragraph (b).  If not on SAM.gov, submit a completed copy.

 

52.212-3 Alt 1

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

252.209-7991 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2016 APPROPRIATIONS

(DEVIATION 2016-O0002) (OCT 2015)

 

      (a)  In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

 

              (1)  Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

 

              (2)  Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

 

      (b)  The Offeror represents that—

 

              (1)  It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

 

              (2)  It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

 

(End of provision)

 

Disclosure of Included Dental Treatment Services

TREATMENT	Included Y/N (“N” w/ comment
Restorative Services	XXXXXXXXXXXX
D2140 Amalgam One Surface
D2150 Amalgam Two Surfaces
D2160 Amalgam Three Surfaces
D2161 Amalgam-Four or More Surfaces
D2330 Composite One Surface
D2331 Composite Two Surfaces
D 2332 Composite Three Surfaces
D2335 Composite Four or More Surfaces
D2391 Composite One Surface
D2392 Composite Two Surfaces
D2393 Composite Three Surfaces
D2394 Composite Four or More Surfaces
D2799 Provisional Crown
D2931 Prefabricated Stainless Steel Crown
D2950 Core Buildup, including any pins
D2954 Prefabricated Post and Core
Endodontic Services	XXXXXXXXXXXX
D3310 Anterior Root Canal Therapy
D3320 Bicuspid Root Canal Therapy
D3330 Molar Root Canal Therapy
D3346 Anterior Root Canal Retreatment
D3347 Bicuspid Root Canal Retreatment
D3348 Molar Root Canal Retreatment
Periodontal Services	XXXXXXXXXXXX
D4355 Full Mouth Debridement
D4342Periodontal Scaling and Root Planing, 1 to 3 teeth per quadrant
Prosthodontic Services	XXXXXXXXXXXX
D5110 Complete Denture-Maxillary
D5120 Complete Denture-Mandibular
D5211 Maxillary Partial Denture-Resin Base
D5212 Mandibular Partial Denture-Resin Base
Oral Surgery Services	XXXXXXXXXXXX
D7140 Extraction, Erupted Tooth or Exposed Root
D7210 Surgical Removal of Erupted Tooth
D7220 Removal of Impacted Tooth, Soft Tissue
D7230 Removal of Impacted Tooth, Partial Bony
D7240 Removal of Impacted Tooth, Completely Bony
Orthodontic Services	XXXXXXXXXXXX
D8680 Orthodontic Retention

 

The Oregon National Guard currently contracts for these services on an individual event basis, or through the Reserve Health Readiness Program (RHRP). 

 

Quotes are due September 2, 2016, 2:00 PM Pacific. Oral quotations will not be accepted. Faxed offers must be readable to be considered. Fax offers to (503) 584-3771 attn: Nolan Campbell. Mail quotations to USPFO for Oregon, Attn: Nolan Campbell, PO Box 14350, Salem, OR 97309. Physical address/delivery address, 1776 Militia Way SE, Salem OR 97309. Email offers to michael.n.campbell.civ@mail.mil.  

 

The award will only be made to an offeror whose quotation is all-inclusive of the requirements on this solicitation.

Offerors must be actively registered on the Systems for Award Management database (SAM).  Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220.  Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability.  Offerors’ proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors’ proposal. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.