Delivery of bulk dry ICE pellets

Description:

This notice is a Combined Synopsis/Solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2259245 and the solicitation is issued as a Request for Quotes (RFQ).

Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (an additional written solicitation will not be issued) and quotes are being requested.

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, January 17, 2025.

The North American Industry Classification System (NAICS) code for this procurement is 325120, Industrial Gas Manufacturing, with a small business size standard of 1000 employees. This is a restricted solicitation with a Total Small Business Set-Aside requirement.

Specifications of requirement:

The Division of Intramural Research (DIR), a component of NIAID of the National Institutes of Health (NIH), seeks to purchase Dry Ice pellets required for use in daily experiments being conducted by multiple NIAID laboratories.

Specifications:

1. DRY ICE 1/8" HIGH DENSITY RICE 63700 LB -  COMMERCIAL GRADE

BUILDING 4 B1 Elevator lobby, B2 lobby, Room 114 & 113 and 3rd floor lobby

1. DRY ICE 1/8" HIGH DENSITY RICE 52000 LB - COMMERCIAL GRADE

BUILDING 50 Room 4329 and Room 6327

1. DRY ICE 1/8" HIGH DENSITY RICE 71000 LB - COMMERCIAL GRADE

BUILDING 33 Room 1S06, Room 2S06 and third floor elevator lobby

Delivery:

• Frequency of delivery: Twice per week
• Delivery will be required to multiple floors located in 3 Buildings.
• Must be able to deliver to elevator lobby on third floor and possibly higher floors.

Deliver dry ice rice twice per week on Mondays and Thursdays during business hours.

• Business hours are 8 a.m. to 4:30 p.m.

• Dry ice rice shall be 1/8 inch in size.
• NOT leave the dry ice rice on the loading docks.
• Deliver to individual areas specified.
• Unpack the dry ice rice and place into bins.
• NOT overstock laboratories. Excess amounts will not be delivered and taken back.
• Only bill for the amount delivered.
• Deliver to the following locations at Bethesda, MD 20892

• 4 Memorial Drive, Building 4: B1 Elevator Lobby; B2 Elevator Lobby; Room 114; Room 213; and third floor elevator lobby.

• 50 South Drive, Building 50: Room 4329 and Room 6327

• 33 North Drive, Building 33: Room 1S06; Room 2S06; and third floor elevator lobby.

• Remove boxes and packing materials

Payment Terms: Quarterly in Arrears.

Estimated Period of Performance: Delivery period of performance will be one year from date and acceptance of award.

Place of Performance: NIH, NIAID, Rockville, MD, 20852

FOB: Destination

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following: technical capability to meet the requirements, price and delivery.

By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2025)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than Monday, May 12, 2025 at 1:00pm EST

All quotations and required documents must be submitted via the NIAID electronic SIMPLIFIED ACQUISITION SUBMISSION SYSTEM (eSASS) website at https://esass.nih.gov . All vendors must register in the eSASS system to submit a quotation. Instructions on how to register / submit quotes are included on the website. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.