DD01--Satellite TV Services for Buffalo and Batavia VAMCs

The purpose of this amendment is to provide a revised Scope of Work (SOW) (see attachment) for solicitation number 36C24222Q0319. Note the highlighted sections have been added in while everything not highlighted is original from solicitation number 36C24222Q0319. Proposals are due Tuesday, May 3rd, 2022 by 4:00pm EST.:

All other terms and conditions remain the same.

The purpose of this amendment is to provide answers to questions asked by vendors for solicitation number 36C24222Q0319. This amendment also extends the proposal deadline to Tuesday, May 3rd, 2022 by 4:00pm EST. See questions/answers below:

Could you provide information on the TV s to be used?

A PDF brochure of the new TV s that VA has on purchase has been attached to this amendment.

Could you clarify the standalone buildings at the Batavia site that were mentioned in the site visit?

Bldg 5 has a dish and receiver. Bldg 30 s receiver had a cable run from Bldg 5 s dish. Presently, one dish .2 receivers.

Could you provide photos of the rooftop area at the Buffalo Facility that was not allowed to be accessed at the site visit?

These are the photos, note that only the top dish is active, the others are old and will be removed by VA staff before work commences.

This solicitation is hereby extended to Tuesday, May 3rd, 2022 at 4:00pm EST.

All other terms and conditions remain the same.

COMBINED SYNOPSIS/SOLICITATION

TELEVISION SUBSCRIPTION SERVICES AT THE BUFFALO AND BATAVIA VAMCs

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24222Q0319.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

(iv) This solicitation is being issued as a competitive open-market SB (Small-Business) total set-aside procurement. The North American Industry Classification System (NAICS) code is 515210, Cable and Other Subscription Programming, with a small business size standard of $41.5 Million.

(v) The Contractor shall provide pricing to provide television subscription services at the Buffalo VAMC and the Batavia VAMC with a period of performance of 07/01/2022 to 06/30/2023 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

TOTAL PRICING FOR TELEVISION SUBSCRIPTION SERVICES AT THE BUFFALO AND BATAVIA VAMC

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

Base Year Total:

__________________

Base Year: Total Value

Contract Period: Base

POP Begin: 07-01-2022

POP End: 06-30-2023

0001AA

315.00

JB

__________________

__________________

Base Year: TV subscription services including 315 drops with the minimum 57 channels and 6 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Base

POP Begin: 07-01-2022

POP End: 06-30-2023

0001AB

125.00

JB

__________________

__________________

Base Year: TV subscription services including 125 drops with the minimum 55 channels and 9 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Base

POP Begin: 07-01-2022

POP End: 06-30-2023

1001

Option Year 1 Total:

__________________

Option Year 1: Total Value

Contract Period: Option 1

POP Begin: 07-01-2023

POP End: 06-30-2024

1001AA

315.00

JB

__________________

__________________

Option Year 1: TV subscription services including 315 drops with the minimum 57 channels and 6 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 1

POP Begin: 07-01-2023

POP End: 06-30-2024

1001AB

125.00

JB

__________________

__________________

Option Year 1: TV subscription services including 125 drops with the minimum 55 channels and 9 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 1

POP Begin: 07-01-2023

POP End: 06-30-2024

2001

Option Year 2 Total:

__________________

Option Year 2: Total Value

Contract Period: Option 2

POP Begin: 07-01-2024

POP End: 06-30-2025

2001AA

315.00

JB

__________________

__________________

Option Year 2: TV subscription services including 315 drops with the minimum 57 channels and 6 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 2

POP Begin: 07-01-2024

POP End: 06-30-2025

2001AB

125.00

JB

__________________

__________________

Option Year 2: TV subscription services including 125 drops with the minimum 55 channels and 9 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 2

POP Begin: 07-01-2024

POP End: 06-30-2025

3001

Option Year 3 Total:

__________________

Option Year 3: Total Value

Contract Period: Option 3

POP Begin: 07-01-2025

POP End: 06-30-2026

3001AA

315.00

JB

__________________

__________________

Option Year 3: TV subscription services including 315 drops with the minimum 57 channels and 6 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 3

POP Begin: 07-01-2025

POP End: 06-30-2026

3001AB

125.00

JB

__________________

__________________

Option Year 3: TV subscription services including 125 drops with the minimum 55 channels and 9 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 3

POP Begin: 07-01-2025

POP End: 06-30-2026

4001

Option Year 4 Total:

__________________

Option Year 4: Total Value

Contract Period: Option 4

POP Begin: 07-01-2026

POP End: 06-30-2027

4001AA

315.00

JB

__________________

__________________

Option Year 4: TV subscription services including 315 drops with the minimum 57 channels and 6 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 4

POP Begin: 07-01-2026

POP End: 06-30-2027

4001AB

125.00

JB

__________________

__________________

Option Year 4: TV subscription services including 125 drops with the minimum 55 channels and 9 in-house channels listed in section B.3.5.3 of the Scope of Work at the Buffalo VA Medical Center.

Contract Period: Option 4

POP Begin: 07-01-2026

POP End: 06-30-2027

GRAND TOTAL

__________________

(vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer Representative (COR), 716-464-0177 prior to performance.

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

The following provisions are included as addenda to FAR 52.212-1:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

52.233-2 Service of Protest (SEP 2006)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)

(ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCT 2014), applies to this acquisition.

The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety.

The Government will award a contract resulting from this solicitation to the lowest priced, technically responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers:

PRICE

Vendor s price must be fair and reasonable as determined by the Contracting Officer s price analysis. Vendor must provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. Additionally, vendor shall provide a cost breakdown for services to be performed and a labor mix for personnel in order for the Contracting Officer to properly evaluate price reasonableness.

TECHNICAL

Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical capability will be determined based on the qualifications of the offeror s capability statement.

Provide a maximum 5-page capability statement demonstrating technical capability to meet all the requirements in the Scope of Work (SOW), including but not limited to:

Solicitation number 36C24222Q0319, name/address/telephone number of vendor, and acknowledgement of any solicitation amendments.

Provide experience for technicians performing work on this procurement (over 1 year per SOW)

Provide a safety plan detailing precautions in providing a safe work environment.

Provide proposed schedule/outline of installation procedures.

Detailed plans for the transaction noted in section VIII of the SOW.

Provide estimated installation schedule per the SOW.

Provide proposed channel list in accordance with section V.3 and V.4 of the SOW.

Ability to supply replacement parts within 72 hours of notification.

Ability to be fully operational no-later-than July 1st, 2022.

Provide the following as an additional file (may be included in capability statement above or as additional files if over the 5-page limit):

OSHA (10-Hour for on-site technicians and 30-hour for supervisors) certifications.

Provide successfully completed formalized training (in-house or external) for the equipment covered under this contract for each service technician who will perform work on this procurement (SOW section IV).

If satellite is chosen, please notate the make/model of dishes planned to be used.

PAST PERFORMANCE

Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process.

The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating. Â

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.Â

SITE VISIT

Contractors shall attend a mandatory site visit on Wednesday, April 20th, 2022 at to view the requirement at the Buffalo VAMC followed by the Batavia VAMC. Contractors shall email the Contract Specialist (Nathan.northrup@va.gov) no later than 2pm EST on Tuesday, April 19th, 2022 with their intention to attend. At the time of intention to attend is received, site visit specifics shall be provided. No other site visits will be provided. Contractors that do not attend the site visit shall be excluded from competition. In the interest of safety during this COVID-19 pandemic, please limit your company s attendance to two (2) individuals.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

CL 120 Supplemental Insurance Requirements

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

852.242-71 Administrative Contracting Officer (OCT 2020)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.228-5 Insurance Work on a Government Installation (JAN 1997)

52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70 Commercial Advertising

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.233-70 Protest Content/Alternative Dispute Resolution (P)

852.233-71 Alternate Protest Procedure

852.270-1 Representatives of Contracting Officers (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.204-14 Service Contract Reporting Requirements (OCT 2016)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.219-8 Utilization of Small Business Concerns (OCT 2018)

52.219-14 Limitations on Subcontracting (SEP 2021)

52.219-28 Post Award Small Business Program Re-representation (SEP 2021)

52.222-3 Convict Labor (JUNE 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEPT 2016)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.222-54 Employment Eligibility Verification (NOV 2021)

52.222-55 Minimum Wages Under Executive Order 13658 (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

52.229-12 Tax on Certain Foreign Procurements (FEB 2021)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does not apply to this procurement. The Telecommunications Act of 1996 does apply to this procurement.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation for television subscription services at the Buffalo and Batavia VA Medical Center as defined herein.  The government intends to award a purchase order as result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Wednesday, April 27th, 2022. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.

List of Attachments:

1. Scope of Work (SOW)