Davis-Monthan Emergency Vehicle Lightbar and Siren Installation

RFQ FA487725QA243

FY25 Davis-Monthan Emergency Vehicle Lightbar and Siren Installation

i. Solicitation FA4877‐25-25-Q-A-243 is issued as a Request for Quotation (RFQ).

ii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-02, effective 3 Jan 2025, DFARS provisions and clauses, effective 18 Dec 2024, and DAFFARS provisions and clauses, effective 16 Oct 2024.

iii. This procurement is being issued as a Women Owned Small Business (WOSB) Program Set-Aside. The North American Industry Classification System Code is 336320 with a size standard of 1000 Employees.

iv. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

v. Davis‐Monthan Air Force Base intends to issue a firm‐fixed price purchase order for the following:

1. CLIN 001: Davis-Monthan Emergency Vehicle Lightbar and Siren installation in accordance with Attached Salient Characteristics and Performance Work Statement    

vi. Shipping/Delivery Type:  FOB – Destination

vii. The government will issue a purchase order to the offeror whose quote meets lowest price and technical capability. Technical acceptability is defined and referred to within this solicitation document as the offeror’s capability statement to meet defined products within Salient Characteristics document. See FAR Clause 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) under section xiii for further details.

viii. Important Dates/Times:

a. All questions must be submitted via email no later than 10 April 2025, 2:00 PM EST

b. All quotes must be submitted via email no later than 11 April 2025, 2:00 PM EST

ix. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ.

x. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted no later than the specified due date.

xi. Point of Contacts:

a. Primary: Andrew Johnson, andrew.johnson.162@us.af.mil, (520) 228-3038

b. Alternate: Joshua Miao, joshua.miao.1@us.af.mil (520)-228-3038

xii. Attachments

1. Attachment 1 – Saliene Characteristics
2. Attachment 2- Preformance Work Statement
3. Attachment 3 – Provisions & Clauses

xiii. FAR 52.212-1 Instructions to Offerors is incorporated by reference within the attached Provisions & Clauses document. Please refer to Acquisition.Gov for full text. Quote submission must include, at minimum, those outlined in FAR 52.212-1 as well as a projected delivery timeline.  

xiv. FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible

offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the product offered to meet the Government requirement;

(ii) price

The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable award will be made without further consideration. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror. Past Performance will not be evaluated. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum – will consist of meeting all characteristics, including those above and all items listed in Attachment 1 – Salient Characteristics Document.  

(b) Options. Not Applicable to this requirement.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

xv. DAFFARS 5352.201-101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

xvi. DAFFARS 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)