Golf cart rental for dallas fort worth national cemetery

The purpose of this amendment to the solicitation is to 1) revise requirement from 8-seat golf carts to 6-seat golf carts, 2) revise estimated quantities of golf carts required, 3) change the period of performance start date to 12/2/2019, and 4) extend the solicitation response to 11/18/2019 at 8:00 am EDT.

1) Description of services will change from,

Contractor shall provide (20) 8-seat golf carts and (6) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211. Carts shall be delivered one business day prior to and retrieved one business day from the following days:

1. Veterans Day [11/11/2019 | 11/11/2020 | 11/11/2021 | 11/11/2022 | 11/10/2023]

2. Memorial Day [5/25/2020 | 5/31/2021 | 5/30/2022 | 5/29/2023 | 5/27/2024]

Contractor shall provide (6) 8-seat golf carts and (4) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211.

And,

Salient Characteristics of Golf Carts:

Both the 8-seat and the 2-seat golf carts shall possess the following minimum specifications:

Maximum Speed 12 mph

Gas Engine: 415 cc

Horse Power: 12 hp

Steering: self-adjusting rack & pinion

Front Suspension: independent leaf springs with dual hydraulic shocks

Brakes: 4-wheel mechanical drum

Additional Feature: Roof

To:

Contractor shall provide (30) 6-seat golf carts and (6) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211. Carts shall be delivered one business day prior to and retrieved one business day from the following days:

1. Veterans Day [11/11/2020 | 11/11/2021 | 11/11/2022 | 11/10/2023]

2. Memorial Day [5/25/2020 | 5/31/2021 | 5/30/2022 | 5/29/2023 | 5/27/2024]

Contractor shall provide (10) 6-seat golf carts and (4) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211.

And,

Salient Characteristics of Golf Carts:

Both the 6-seat and the 2-seat golf carts shall possess the following minimum specifications:

Maximum Speed 12 mph

Gas Engine: 415 cc

Horse Power: 12 hp

Steering: self-adjusting rack & pinion

Front Suspension: independent leaf springs with dual hydraulic shocks

Brakes: 4-wheel mechanical drum

Additional Feature: Roof

2) Revised price schedule incorporated (Attachment A).

The purpose of this amendment to the solicitation is to incorporate a revised price schedule and to extend the solicitation response date and time to 11/7/2019 at 12:00 pm EDT.

All offerors are instructed to submit their pricing information using the price schedule included in this amendment. Quotes submit using alternate formats will not be considered.

The purpose of this amendment to the solicitation is to address questions from a prospective vendor.

Question 1: Do the units need to be new units?

Answer 1: The units shall be new or like-new condition.

Question 2: Do you need a windshield?

Answer 2: Windshields are optional and not a not a part of this requirement.

Question 3: When do the units need to be onsite?

Answer 3: Carts shall be delivered one business day prior to and retrieved one business day after dates provided in the solicitation.

Question 4: Is there a preferred brand you are looking for?

Answer 4: No.

36C78620Q0081

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 dated 10/10/2019

This solicitation is set-aside for

100% Small Business Set Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 532284, with a small business size standard of $7.5 million.

The PSC is W078.

The Department of Veterans Affairs, National Cemetery Administration, Contract Services located at 18434 Joplin Road, Triangle, VA 22172 is seeking to rent golf carts for the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211 for the period of November 11, 2019 through September 30, 2020, plus 4, one-year option periods, if exercised.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

Base Period: November 11, 2019 September 30, 2020

0001

8-Seat Golf Cart

46

EA

0002

2-Seat Golf Cart

16

EA

Option Period 1: October 1, 2020 September 30, 2021

1001

8-Seat Golf Cart

46

EA

1002

2-Seat Golf Cart

16

EA

Option Period 2: October 1, 2021 September 30, 2022

2001

8-Seat Golf Cart

46

EA

2002

2-Seat Golf Cart

16

EA

Option Period 3: October 1, 2022 September 30, 2023

3001

8-Seat Golf Cart

46

EA

3002

2-Seat Golf Cart

16

EA

Option Period 4: October 1, 2023 September 30, 2024

4001

8-Seat Golf Cart

46

EA

4002

2-Seat Golf Cart

16

EA

Total Price (Base plus all option periods): $________________________

Description of Services:

Contractor shall provide (20) 8-seat golf carts and (6) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211. Carts shall be delivered one business day prior to and retrieved one business day from the following days:

1. Veterans Day [11/11/2019 | 11/11/2020 | 11/11/2021 | 11/11/2022 | 11/10/2023]

2. Memorial Day [5/25/2020 | 5/31/2021 | 5/30/2022 | 5/29/2023 | 5/27/2024]

Contractor shall provide (6) 8-seat golf carts and (4) 2-seat golf carts to the Dallas Fort Worth National Cemetery located at 2000 Mountain Creek Parkway, Dallas, TX 75211. Carts shall be delivered one business day prior to and retrieved one business day from the following days:

3. Wreaths Across America [12/14/2019 | Option Periods will contain remaining dates for Wreaths Across America, no definitive date is available at the time of solicitation issuance]

Salient Characteristics of Golf Carts:

Both the 8-seat and the 2-seat golf carts shall possess the following minimum specifications:

Maximum Speed 12 mph

Gas Engine: 415 cc

Horse Power: 12 hp

Steering: self-adjusting rack & pinion

Front Suspension: independent leaf springs with dual hydraulic shocks

Brakes: 4-wheel mechanical drum

Additional Feature: Roof

The contract period of performance is from date of award through September 30, 2020 plus 4, one-year option periods, if exercised.

Place of Performance/Place of Delivery

Address:

Dallas Fort Worth National Cemetery

2000 Mountain Creek Parkway

Dallas, TX

Postal Code:

75211

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items

Offeror Submission Package: Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov)

DUNS Number

Point of Contact Name

Telephone number

Email Address

-Pricing shall be submitted using the schedule provided in this document

-Technical Package for Evaluation:

Description of proposed golf cart to include technical specifications

Confirmation of solicitation s delivery and retrieval requirements

Proposals shall be submitted via email address:

Email: kenneth.dougherty@va.gov

Addenda to provision FAR 52.212-1 Instruction to Offerors Commercial Items (Oct 2018):

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016)(Deviation)

Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES

Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

Technical

Price

Past Performance

Evaluation Approach. The Government will evaluate quotations based on a lowest priced, technically acceptable basis.

Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. All salient characteristics of the equipment, delivery time frame, and pick up time frame must be met in order to be technically acceptable.

Price: The Government will evaluate the price by adding the total of all line item prices, including all options . The Total Evaluated Price will be that sum.

Past Performance: Past performance evaluation results in an assessment of the offeror s probability of meeting the solicitation requirements. It considers each offerors demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror s recent past performance, focusing on performance that is relevant to the contract requirements. Past performance will be evaluated on the relevancy of contractual work performed and how well the contractual work was performed. If no past performance information is readily available, the Offeror s past performance will be evaluated as Neutral. The Government will research information and databases to aid in establishing contractor s responsibility and ability to perform. The resources for past performance include, but are not limited to past performance questionnaires, D&B, PPIRS, EPLS, SAM, and interviews with Program Managers and Contracting Officers. A Certificate of Competency (COC) may be required prior to receiving award under this solicitation. If an offeror is unable to obtain a COC, they will no longer be eligible for award.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018)

Addenda to FAR 52.212-4

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.216-18 Ordering (Oct 1995) (Date of Award through September 20, 2024)

FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $10,000.00 | $15,000.00 | 15 | 5)

FAR 52.216-21 Requirements (Oct 1995) (March 31, 2025)

FAR 52.217-8 Option to Extend Services (Nov 1999) (5 days)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 5 years and 4 months)

FAR 52.219-6 Notice of Total Small Business Set-Aside (Deviation 2019-01)

FAR 52.232-18 Availability of Funds (Apr 1984)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)(11/21/2019 | 11/21/2019)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

VAAR 852.203-70 Commercial Advertising (May 2008)

VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (Jul 2018)(Deviation)

VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018)(Deviation)

VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(4), (b)(8), (b)(22), (b)(25), (b)(27), (b)(28)(i), (b)(30)(i), (b)(33)(i), (b)(42), (b)(56), (b)(59)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4:00 pm EST on 11/6/2019 at Kenneth.dougherty@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Kenneth M. Dougherty, Contracting Officer

(e) Kenneth.dougherty@va.gov