Canceled Solicitation: DA10--New: VHA Home Health Order Electronic Signature Platform (VA-24-00056551)
Closed Solicitation Posted
- Solicitation number
- 36C10B25Q0034
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center issued a Request for Quotation for a Home Health Order Electronic Signature Platform Software as a Service solution to streamline the routing and signing of patient care and home health orders for the Texas Valley Coastal Bend Veterans' Health Care System. The procurement sought a cloud-based digital signature platform with FedRAMP Moderate Impact authorization, two-factor authentication capabilities, and integration with VA's electronic medical record systems to process approximately 20,000 documents annually across 76 user accounts. The solicitation was structured as a firm-fixed-price contract with a 12-month base period and four 12-month option periods, classified under NAICS code 518210 with a $40 million size standard. The government intended to award without discussions but reserved the right to conduct negotiations if necessary, with quotes originally due June 17, 2025, later extended to June 25, 2025. However, the Department of Veterans Affairs ultimately canceled this solicitation on October 1, 2025, indicating the requirement will be reviewed and potentially resubmitted in fiscal year 2026, subject to funding availability.
This procurement was designated as a 100% Total Small Business set-aside, requiring all vendors to be registered in the System for Award Management at the time of quote submission and award. The platform was designed to serve five VA clinic locations in Texas including Harlingen, McAllen, Laredo, Corpus Christi West Point, and Brownsville, supporting 76 total user accounts with the capability to handle 200,000 anticipated annual document signatures according to initial specifications, later clarified to 20,000 documents annually. The solution required a three-year document retention period, manual download-and-upload workflow into electronic medical records, and a single two-hour training session for users. Key technical requirements included vendor account creation, document routing capabilities, electronic signature functionality, comment submission features, and comprehensive filtering options by patient name, date received, processing status, and document identification. The contract was to be performed across multiple locations in the United States, specifically targeting the Texas Valley Coastal Bend Health Care System facilities, with the ultimate goal of eliminating administrative burden for Program Support Assistants and Registered Nurses in the current workflow process.
Notice text
5 versions
Update #5 · Latest ·
Request for Quotation: 36C10B25Q0034
This is to notify you that the Department of Veterans Affairs solicitation 36C10B25Q0034 for the Home Health E-Signature SaaS Platform Solution has been canceled and will not be awarded under this procurement.
The requirement will be reviewed and resubmitted in fiscal year 2026, subject to funding availability.
We truly appreciate the time and work you put forth in developing, preparing, and submitting a quote in response to our solicitation. Your continued commitment and interest in supporting the Department of Veterans Affairs is much appreciated.
Update #4 ·
See Attached Document
Update #3 ·
See Attachments See attached document: Revised PD dated 6.16.2025. See attached document: Industry Q and As Please see the added section Product Requirements to the PD. The response due date is hereby extended from June 17, 2025 to June 25, 2025 at 09:00 AM Eastern Standard Time.
Update #2 ·
See Attachments
See attached document: Revised PD dated 6.16.2025.
See attached document: Industry Q and As
Please see the added section Product Requirements to the PD.
The response due date is hereby extended from June 17, 2025 to June 25, 2025 at 09:00 AM Eastern Standard Time.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document is attached
The Department of Veterans Affairs (VA), Technology Acquisition Center (TAC), is issuing this Request for Quotation (RFQ) in accordance with FAR Part 13, Simplified Acquisition Procedures for Home Health E-Signature Software as a Service
Platform Solution.
The anticipated award will be a firm-fixed-price award with a 12-month base period and four 12-month option periods. The North American Industry Classification System code for this acquisition is 518210, with a size standard of $40 million. The Product Service Code is DA10.
This acquisition is 100% for Total Small Business set-aside.
All quoters must be registered in the System for Award Management at https://www.sam.gov at the time of quote submission and award. The Government intends to award without discussions but reserves the right to conduct then if necessary.
Please refer to the attached RFQ 36C10B25Q0034 document section for this notice. Please be advised the Product Description for this acquisition is in Section B.6 of the RFQ document.
Files
| File | Type | Posted |
|---|---|---|
| 36C10B25Q0034_2.docx | DOCX document | |
| 36C10B25Q0034 Amendment 0002.docx | DOCX document | |
| 36C10B25Q0034 0002_1.docx | DOCX document | |
| S06 - A00001 SF 30 - 36C10B25Q0034 0001.pdf | ||
| 36C10B25Q0034 0001_1.docx | DOCX document | |
| S06 - Industry Q and As - RFQ 36C10B25Q0034 Amend 01.pdf | ||
| S06 - A00001 Attachment - Final PD - Esignv.3a 6-16-25.pdf | ||
| S02 - RFQ 36C10B25Q0034.pdf | ||
| 36C10B25Q0034_1.docx | DOCX document |
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