DA10--Intent To Sole Source Qgenda System (Base plus four)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7, through the Central Alabama Veterans Health Care System, is seeking to procure QGenda scheduling software services, a comprehensive internet-based scheduling system for the Atlanta VA Medical Center. The solicitation requires a FedRAMP-certified, ATO-authorized cloud-based solution that provides on-call scheduling for Surgery and Medicine Care Lines and automated work schedule building in the Emergency Department, with mandatory features including 24/7 web-based access, mobile applications for iPhone and Android, integration with Microsoft Outlook and Gmail, VA Single Sign-On support, and reporting capabilities. Key contract requirements include onsite and teleconference training, US-based consultative and technical support during business hours at no additional cost, software updates, and delivery within 30 days of award. The solicitation is unrestricted with no specific set-aside designation. Proposals are due by April 10, 2026, at 12:00 PM EDT, with anticipated award on March 27, 2026, though this date appears inconsistent with the posting date of April 3, 2026.

This is a sole-source procurement with no set-aside designation, and the estimated contract value is $47 million. The contract structure comprises a one-year base period beginning June 14, 2026, through June 13, 2027, with four one-year option periods. Pricing is based on per-user annual licenses for Schedule Automation (100 users in the base year, 122 users total including the Emergency Department) and per-bed annual licenses for On-Call services (310 beds). The place of performance is the Atlanta VA Medical Center located at 1670 Clairmont Road, Decatur, Georgia 30033. Standard FAR clauses apply, including service contract labor standards, small business utilization requirements, security prohibitions on covered equipment, and various federal compliance certifications, with payment to be made electronically via the System for Award Management or through third-party payment providers with quarterly invoicing or invoices submitted in arrears per VAAR requirements.