DA10--Cloud Based Document Control System Software

The Department of Veterans Affairs Network Contracting Office 6 in Hampton, Virginia has issued a Notice of Intent to Sole Source for a Cloud Based Document Control System Software procurement. The agency intends to award a Firm-Fixed-Price purchase order to MEDIALAB SOLUTIONS INC. of Lawrenceville, Georgia to provide services for the Asheville Veterans Affairs Medical Center in North Carolina. This contract is structured as a Base plus 4 Option Year arrangement and falls under NAICS code 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services) with a business size standard of $40.0 million. The procurement is being conducted under the authority of FAR 13.106-1(b), which permits soliciting from a single source. The contracting office emphasizes that this notice is not a request for competitive quotations.

The primary purpose of this Special Notice is to inform the marketplace of the government's intent to proceed with a sole source award while providing an opportunity for other responsible sources to demonstrate their capabilities to meet the requirement. Interested contractors must submit their capability information and supporting evidence by 10:00 A.M. EST on September 25, 2025, providing only a two-day response window. All submissions must be sent via email to Contract Specialist Zanona Pickett at zanona.pickett@va.gov, as telephone inquiries will not be accepted. The government retains sole discretion in determining whether to convert this sole source procurement into a competitive acquisition based on the responses received. Contractors are advised that the government will not reimburse any costs associated with preparing responses to this notification, and any information received will primarily be used to assess whether a competitive procurement should be conducted.