DA01--VISN 4 Follow-on Censitrac Subscriptions and Support

The Department of Veterans Affairs Technology Acquisition Center is soliciting CensiTrac Instrument Tracking Systems (ITS) subscriptions and support services through a sole-source procurement (Solicitation No. 36C10B26Q0074). The procurement encompasses software subscriptions for multiple CensiTrac products, including Instrument Trac, GOV Cloud Server, Service+, ScopeTrac Stand Advanced, and LoanerLink, along with comprehensive support services such as system maintenance, software upgrades, server support, and 24/7 customer assistance. The VA's justification for sole-source procurement indicates that only Censis Technologies, Inc. can meet these requirements due to the proprietary nature of the software and its critical integration with the VA's existing sterile processing infrastructure and Federal Electronic Health Record systems. The solicitation uses a firm-fixed-price evaluation approach with award to the lowest-priced, responsive, and responsible offeror. The response deadline is November 26, 2025, at 11:00 AM Eastern Time, with primary contacts being Contract Specialist Angela Key and Contracting Officer John Vardouniotis.

This solicitation carries no set-aside designation and is restricted to Censis Technologies, Inc. as the sole source provider. The total contract value is $47 million, covering a 12-month base period from December 6, 2025, to December 5, 2026, with two 12-month option periods available. The procurement serves Veterans Integrated Services Network (VISN) 4, encompassing multiple medical centers across Pennsylvania and Delaware. Performance will take place throughout the United States, with contracting administration conducted by the VA Technology Acquisition Center in Eatontown, New Jersey. The VA determined through market research that replacing the current CensiTrac system would be cost-prohibitive, with replacement estimates exceeding $4 million and creating potential disruptions to patient care and regulatory compliance.