DA01--VISN 16 Real Time Location System Asset Tracking Sustainment Services

The Department of Veterans Affairs Technology Acquisition Center is seeking Real Time Location System (RTLS) Asset Tracking Sustainment Services for VISN 16, covering 10 VA medical facilities across Louisiana, Mississippi, Arkansas, Texas, and Florida. The procurement involves comprehensive support for existing CenTrak and Infor Location-Based Intelligence (LBI) systems, including project management, battery management, maintenance support, server administration, and Juniper/Mist Wi-Fi integration services. Key contract requirements include maintaining battery levels below 2% for infrastructure devices and asset tags, providing Level 3 technical support, performing software updates, and re-establishing Wi-Fi connectivity at designated sites. The proposal is due on January 13, 2025, at 10:00 AM Eastern Time, with responses to be evaluated based on the detailed requirements outlined in the Request for Proposal. Contractors must demonstrate capability to support the complex technological infrastructure that tracks assets, staff, patients, and environmental variables across multiple healthcare systems.

The solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541512 with a $34 million size standard. The contract will be awarded on a firm-fixed-price basis, with a 12-month base period and four 12-month option periods, with an estimated total value of approximately $12.1 million. Potential qualified providers identified through market research include AgileRank, EMT Holdings, Standard Communications, and Thunderyard Liberty JV. The place of performance encompasses facilities in Alexandria LA, Biloxi MS, Pensacola FL, Fayetteville AR, Houston TX, Jackson MS, Little Rock AR, North Little Rock AR, and Shreveport LA, with some infrastructure also hosted at the AITC-Austin facility. The solicitation includes detailed documentation such as a comprehensive server list spreadsheet and a Justification for Other Than Full and Open Competition, which explains the proprietary nature of the existing integrated hardware and software infrastructure.