DA01--VASNHCS Labor Management Software (VA-26-00000395)

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US Department of Veterans Affairs (VA)

Veterans Health Administration (VHA)

Southern Nevada Healthcare System

Labor Management Software for Annual Licensing and System Support

VA-26-00000395

Request for Information (RFI)

This is a Request for Information (RFI) only issued for conducting market research. Accordingly, this RFI constitutes neither a Request for Quote (RFQ), Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS) or Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. Product information, brochures, part numbers, and/or other description information may be included with the submission. VA is under no obligation to provide feedback to the RFI respondent, or to contact the RFI respondent for clarification of any information submitted as part of the response. The North American Industry Classification System (NAICS) for this requirement is 513210, and the size standard is $47 million.

Requirement:

Labor management software was purchased and implemented for use at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Southern Nevada Healthcare System to comply with the Veterans Health Administration requirements to secure an evidence-based system to support its national process to measure the impact of staff levels on patient care outcomes. The current system automates scheduling and staffing processes, provides decision support for staff assignments based on the objective and variable data, and improves patient care by matching nursing competency to required needs. This labor management software provides data for outcome measurements by pulling data from Veterans Health Information Systems and Technology Architecture (VistA), Decision Support System (DSS)/Managerial Cost Accounting (MCA), and VA Nursing Outcomes Database (VANOD) to create strategic plans based on retrievable and accurate data. This staffing software is also used in Mental Health Service and may be implemented in other services/departments should the need arise. VA seeks a solution that provides the same functionality as the current labor management software.

The Contractor shall be responsible for the provision of all software licenses and any associated licensing maintenance.

The attached draft PD describes the technical specifications for this effort.

RFI Submission Instructions:

a. Name of Company

b. Address

c. Point of Contact

d. Phone Number

e. Email address

f. CAGE/Unique Entity ID (UEI) Number

g. Company Business Size and NAICS code(s). For VOSB and SDVOSBs, proof of certification in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

h. Any Schedules held on General Services Administration (GSA), Government-Wide Acquisition Contracts (GWAC) held on the National Aeronautics and Space Administration (NASA) Solutions for Enterprise Wide Procurement (SEWP) V, or any other schedule not mentioned above to assist in determining acquisition strategy if you are included in one or more. Please also include Contract Number, expiration date, etc.

i. Socioeconomic data: If a small business, what type of small business are you? Are you able to comply with FAR 52.219-6 and 52.219-14 in execution of this effort? Are you able to comply with VAAR 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses or VAAR 852.219-74, VA Notice of Total Set-Aside for Certified Veteran-Owned Small Businesses.

2) Corporate experience or expertise in performing these services and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, and contract number.

3) Has the draft PD provided sufficient detail to describe the technical requirements that encompass the software development and production operations support services to be performed under this effort.

______ YES _______ NO (if No, answer question 4)

4) If NO , please provide your technical comments/recommendations on elements of the draft PD that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

The Government will not review any other information or attachments included, that are in excess of the 10-page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents.

All interested parties shall respond no later than 2:00 PM EST on April 15, 2025 via e-mail. If you have any questions on the RFI, please submit via the SAM.gov. Please note Labor Management Software for Annual Licensing and System Support in the subject line of your response.

The TAC point of contact for this RFI is Contract Specialist, Anna Deputy, Email address: Anna.Deputy@va.gov.

See attached document: Draft Product Description.