DA01--RTLS Passive Technology (VA-25-00090173)

The Department of Veterans Affairs (VA) Technology Acquisition Center is seeking to procure a Passive Real Time Location System (RTLS) Asset Tracking solution for the Northport VA Medical Center in Veterans Integrated Services Network (VISN) 2. The system will provide real-time tracking capabilities for critical medical assets including hospital beds and stretchers across strategic locations such as the warehouse, Community Living Centers 1-4, and Building 200. The solution must integrate with existing VA databases (AEMS/MERS) and provide a centralized interface and reporting platform to minimize operational costs associated with manual inventory counts. This is structured as a sole source procurement under FAR Subpart 6.302-5, with the contract requiring complete delivery, installation, configuration, and deployment within six months of award, followed by 12 months of sustainment services. The solicitation closes on September 10, 2025, at 10 am Eastern Time, with questions and responses to be submitted to Contract Specialist Jennifer Jefferson at jennifer.jefferson@va.gov using the synopsis number 36C10B25Q0535 as the subject line.

This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses under the Veterans First Contracting Program, with the VA intending to award the sole source contract to AgileRank, LLC, located at 21515 Ridgetop Circle, Suite 310, Sterling, Virginia. The total contract value is $34 million, utilizing NAICS code 541512 for Computer Systems Design Services and product service code DA01. AgileRank was selected as the sole source provider due to their existing VA Authority to Operate (ATO) certification, which enables seamless network integration, and market research confirmed they are the only vendor capable of providing the required solution. The contract will be structured as a firm-fixed price arrangement with an anticipated award date of September 19, 2025. Performance will take place at the Northport VA Medical Center, with the solution designed to standardize equipment with existing Active RTLS technology already deployed in VISN 2.