Custom Clearance Services
Closed Solicitation Posted
- Solicitation number
- FA558725Q0069
- Agency
- Air Forces Europe and Africa Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 488510 Freight Transportation Arrangement
- Place of performance
- RAF Lakenheath Suffolk United Kingdom
- Points of contact
-
- Nathan Worswick nathan.worswick@us.af.mil (314) 226-1782
- Valerie Cuevas valerie.cuevas@us.af.mil +18340851
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is soliciting custom clearance services to handle electronic and automated customs clearance for US Visiting Forces cargo in the United Kingdom. The service provider will be appointed as an agent to utilize the US Visiting Force special format non-VAT EORI number for processing cargo that meets Visiting Forces Relief Customs Procedure Code criteria through HM Revenue and Customs systems. Key requirements include entering customs data into the HMRC Customs Declaration System, maintaining computer systems with CDS software access, training customs agents, and ensuring cargo clearance within 1-3 business days depending on arrival type while maintaining no more than 3 validated errors within any 30-day period. The contract will be awarded using the Lowest Price Technically Acceptable methodology, requiring offerors to submit three-volume responses including executive summary, pricing schedule, and technical approach. The solicitation was posted on June 5, 2025, with responses due by July 11, 2025, though the government has noted that funds are not currently available and reserves the right to cancel the solicitation.
This procurement does not utilize any set-aside designations and is open to all qualified contractors. The contract covers six distinct cargo transaction types involving approximately 1,855 total transactions across various transportation modes including military and commercial air and sea transport, as well as truck transportation between military locations. The contract period spans five years from September 5, 2025, to September 4, 2030, with a base year and four option years. Performance will occur across multiple locations in the United Kingdom, specifically supporting 48th LRS RAF Lakenheath, 100th LRS RAF Mildenhall, and 501st CSW/LG RAF Alconbury, with the primary place of performance listed as Chester St, Lakenheath, Brandon IP27 9PS, UK. Operations must be conducted during base hours of 07:30-16:30, excluding US federal and UK bank holidays, with strict operational security requirements prohibiting public discussion of government operations.
Notice text
4 versions
Update #4 · Latest ·
HM Revenue and Customs permit USAFE-UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in the PWS.
Amendment 1: Added Attachment 4 - PWS.
Amendment 2: Updated Combo/Solicitation Document / Updated Pricing Schedule / Updated Provisions & Clauses / Updated PWS / Updated PSC.
Amendment 3: Uploaded Vendor Questions & Answers.
Amendment 4: Uploaded Pro-Forma example for each mode of transportation. (Combined-PDF has multiple examples within the single document)
Update #3 ·
HM Revenue and Customs permit USAFE-UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in the PWS.
Amendment 1: Added Attachment 4 - PWS.
Amendment 2: Updated Combo/Solicitation Document / Updated Pricing Schedule / Updated Provisions & Clauses / Updated PWS / Updated PSC.
Amendment 3: Uploaded Vendor Questions & Answers.
Update #2 ·
HM Revenue and Customs permit USAFE-UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in the PWS.
Amendment 1: Added Attachment 4 - PWS.
Update #1 ·
HM Revenue and Customs permit USAFE-UK HNCC/ Transportation & Customs, as owner of the US Visiting Force special format (non-VAT) EORI, to appoint agents for electronic/automated clearance if cargo meets Visiting Forces Relief Customs Procedure Code criteria. The service provider shall comply with the responsibilities and tasks outlined in the PWS.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 6 - Amendment 4 - ProForma Examples.pdf | ||
| Attachment 5 - Amendment 3 - Customs Clearance Solicitation Questions and Answers.docx | DOCX document | |
| Attachment 4 - Amendment 2 - Performance Work Statement Updated.pdf | ||
| Attachment 3 - Amendment 2 - Applicable Clauses and Provisions.pdf | ||
| Attachment 2 - Amendment 2 - Pricing Schedule Updated.xlsx | XLSX spreadsheet | |
| Attachment 1 - Amendment 2 - Combined Synopsis Solicitation - Customs Clearance.pdf | ||
| Attachement 4 - PWS Customs Clearance Services.docx | DOCX document | |
| Attachment 3 - Applicable Clauses and Provisions.pdf | ||
| 1. Combined Synopsis Solicitation - Customs Clearance.pdf | ||
| Attachment 2 - Pricing Schedule.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Custom Clearance Services | Solicitation | |
| Custom Clearance Services | Pre-Solicitation | |
| Grounds Maintenance Services | Solicitation |
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