CSX He Reliquifier System

The Department of Energy Office of Science is procuring a Helium Reliquification System (HeRS) for the Coherent Soft X-ray (CSX, 23-ID-1) beamline at Brookhaven National Laboratory through Brookhaven Science Associates, LLC. The procurement requires vendors to design, assemble, install, and test a complete helium reliquefaction system capable of producing at least 20L/day of liquid helium, with critical components requiring ASME certification including helium dewars, flex lines, and pressure release valves. Vendors must provide references for at least three previously manufactured liquid helium liquefier systems, submit detailed specifications, 2D drawings, and test reports as part of their technical qualifications. The evaluation will award the contract to the responsive and responsible offeror submitting the lowest total price while meeting all technical requirements. Quotes are due by November 10, 2025, with vendors required to be registered in the System for Award Management (SAM).

This solicitation does not utilize any set-aside designations and is open to full and open competition under NAICS code 333415. No incumbent contractor is identified in the available documentation. The contract structure includes three milestone payments covering Design Review Meeting (DRM), Factory Acceptance Test (FAT), and Delivery and Installation phases, though specific dollar values are not disclosed in the pricing sheet. The contract period of performance extends from execution through July 31, 2026, with key deliverables including a Design Report due one month after award, Factory Acceptance Test completion nine months after the DRM, and final system delivery and installation by the contract completion date. All work will be performed at the Brookhaven National Laboratory facility in Upton, NY, with the contractor required to provide a two-year warranty on all equipment and comprehensive documentation including operating procedures and maintenance instructions.