Crash Investigation Sampling System (CISS) Injury Coding Center (ICC)
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 693JJ926RQ000079
- Agency
-
National Highway Traffic Safety Administration
Department of Transportation
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 693JJ926R000038
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- PSC
- R702 Support- Management: Data Collection
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Highway Traffic Safety Administration (NHTSA), an agency within the U.S. Department of Transportation, has awarded a sole-source bridge contract to American Automotive Safety Research (AASR) for operation of the Crash Investigation Sampling System (CISS) Injury Coding Center (ICC), with an estimated total value of $4.8 million ($2.3 million base year and $2.4 million option year one).
NHTSA cites 41 U.S.C. 3304(a)(1) and FAR 6.302-1(b)(1)(i), only one responsible source, as justification. The current contract expired June 20, 2026. This bridge action ensures uninterrupted support for mission-critical injury coding operations while NHTSA completes a competitive acquisition for the follow-on requirement. Market research conducted in July and September 2024, including a Sources Sought Notice and GSA Market Research as a Service inquiry, identified three capability statements but confirmed no other vendor possessed the existing infrastructure, trained AIS-certified personnel, operational familiarity with the 73 Primary Sampling Units, established medical record handling protocols, and immediate deployment capability necessary to avoid substantial transition time and program disruption.
The ICC provides specialized medical injury coding and data processing services nationwide, including detailed clinical assessments of occupant injuries, review and analysis of medical records and diagnostic reports, coding injuries using the Abbreviated Injury Scale and NHTSA-approved methodologies, and transmission of validated injury data to the National Center for Statistics and Analysis. The contractor processes approximately 9,500 crash investigation cases annually. Period of performance is 12 months base plus one 12-month option. Place of performance is Washington, DC.
Notice text
The Agency for this acquisition is the U.S. Department of Transportation (DOT), National Highway Traffic Safety Administration (NHTSA), Office of Acquisition Management (OAM), 1200 New Jersey Avenue, SE, Washington, DC 20590.
NHTSA proposes to award a new sole-source bridge contract to American Automotive Safety Research (AASR) under the authority of 41 U.S.C. 3304(a)(1) and FAR 6.302-1, Only One Responsible Source. The current contract expires on June 20, 2026. This bridge contract will ensure uninterrupted support for the Crash Investigation Sampling System (CISS) Injury Coding Center (ICC).
The anticipated period of performance includes a 12-month base period and one 12-month option period. This bridge action is required to maintain missioncritical injury coding for investigative operations while NHTSA completes the competitive acquisition process for the follow-on requirement.
The National Highway Traffic Safety Administration (NHTSA) requires continued contractor support for the Crash Investigation Sampling System (CISS) Injury Coding Center (ICC) to fulfill its statutory authority under 23 U.S.C. §403 to conduct research, data collection, and analysis in support of motor vehicle traffic safety. The CISS program is NHTSA’s primary field investigation-based crash data collection system and consists of three integrated components: (1) the Primary Sampling Unit (PSU) Operations Center, (2) the Quality Control Center (QCC), and (3) the Injury Coding Center (ICC). This acquisition is limited to the ICC component.
The ICC performs highly specialized medical injury coding and data processing services in support of nationwide crash investigations. The contractor is responsible for:
● Conducting detailed clinical assessments of occupant injuries resulting
from motor vehicle crashes;
● Reviewing, analyzing, and interpreting medical records, trauma
documentation, diagnostic reports, and related clinical materials;
● Coding injuries using standardized injury severity classification systems,
including the Abbreviated Injury Scale (AIS), and other NHTSA-approved
coding methodologies;
● Ensuring accuracy, consistency, and completeness of injury coding data
prior to submission;
● Processing, validating, and transmitting coded injury data to the National
Center for Statistics and Analysis (NCSA);
● Providing technical expertise and consultation regarding injury coding
standards, methodology updates, and data quality improvements.
These services require specialized subject matter expertise, knowledge of crash injury epidemiology, and familiarity with NHTSA’s established CISS injury coding protocols and data systems.
Awarded contract 693JJ926R000038 to unknown vendor for unknown amount on 2026-06-20.
Files
| File | Type | Posted |
|---|---|---|
| JOTFOC - 26000079 - Injury Coding Center Bridge Contract_SIGNED.pdf |
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