Coweeta Lawn Care and Grounds Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12445025Q0011
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Otto, North Carolina 28763, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service is seeking a contractor to provide comprehensive lawn care and grounds maintenance services for the Coweeta Hydrologic Laboratory located in Otto, North Carolina. The procurement covers all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to maintain the facility's grounds to commercial building standards, with services including grass mowing, edging, trimming, weed control, debris removal, and leaf collection. The contractor must adhere to strict protocols around the Climate Buildings and research areas, where herbicides are prohibited and clippings cannot enter fenced zones to prevent disruption of scientific data collection. Contract evaluation will be based on past performance and price, with the government reserving the right to award to other than the lowest-priced bidder. Quoters must submit their proposals electronically to Nestor Rivera Gonzalez by June 22, 2025, at 11:59 PM Eastern Standard Time, and must have an active registration in the System for Award Management (SAM).
This procurement is set aside exclusively for small businesses under NAICS code 561730 (Landscaping Services) with a size standard of $9.5 million. No incumbent contractors are identified in the solicitation documents. The contract structure includes a base year running from July 1, 2025, through June 30, 2026, plus four additional one-year option periods extending through June 30, 2030, for a potential total contract duration of five years. The performance-based contract requires maintaining 95% facility satisfaction with no more than five customer complaints per service period, and work must be performed Monday through Friday during normal business hours (7:30 AM to 4:00 PM), excluding federal holidays. All services will be performed at the Coweeta Hydrologic Laboratory facility at 3160 Coweeta Lab Road in Otto, North Carolina, with the contract anticipated to be awarded on a firm-fixed-price basis.
Notice text
6 versions
Update #6 · Latest ·
UPDATE: To update Offer submit due DATE, Now to read Friday, 20th June 2025 at 1159PM.
UPDATE: To attach updated Map (updated June 2025)
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years.
The quoters shall submit their quote to Harkley, Heather, by email at
heather.harkley@usda.gov no later than June 19th, 2025, at 5:00 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
Government Point of Contact
The primary Point of Contact (POC) is Joel Scott, who can be reached at joel.l.scott@usda.gov, and the alternate POC is Contracting Officer Nestor Rivera Gonzalez, by email at nestor.riveragonzalez@usda.gov
(xvii) Site Visit
A formal site visit will be held on June 16th, 2025, at 0900 AM Eastern Standard Time. The site visit will be held at Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC.
The Point of Contact (POC) is Joel Scott and can be reached by phone at 828-524-2128, or by email at joel.l.scott@usda.gov.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #5 ·
UPDATE: To attach updated Map (updated June 2025)
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years.
The quoters shall submit their quote to Harkley, Heather, by email at
heather.harkley@usda.gov no later than June 19th, 2025, at 5:00 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
Government Point of Contact
The primary Point of Contact (POC) is Joel Scott, who can be reached at joel.l.scott@usda.gov, and the alternate POC is Contracting Officer Nestor Rivera Gonzalez, by email at nestor.riveragonzalez@usda.gov
(xvii) Site Visit
A formal site visit will be held on June 16th, 2025, at 0900 AM Eastern Standard Time. The site visit will be held at Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC.
The Point of Contact (POC) is Joel Scott and can be reached by phone at 828-524-2128, or by email at joel.l.scott@usda.gov.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #4 ·
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years.
The quoters shall submit their quote to Harkley, Heather, by email at
heather.harkley@usda.gov no later than June 19th, 2025, at 5:00 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
Government Point of Contact
The primary Point of Contact (POC) is Joel Scott, who can be reached at joel.l.scott@usda.gov, and the alternate POC is Contracting Officer Nestor Rivera Gonzalez, by email at nestor.riveragonzalez@usda.gov
(xvii) Site Visit
A formal site visit will be held on June 16th, 2025, at 0900 AM Eastern Standard Time. The site visit will be held at Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC.
The Point of Contact (POC) is Joel Scott and can be reached by phone at 828-524-2128, or by email at joel.l.scott@usda.gov.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #3 ·
UPDATE 02: To Cancel Solicitation
USDA Senior Procurement Executive and DOGE has Not approved requirements.
A New solicitation time frame will be post once approved.
UPDATE 01: To include the following statement
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years
The quoters shall submit their quote to Nestor Rivera Gonzalez, by email at
nestor.riveragonzalez@usda.gov no later than June 22nd, 2025, at 1159 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
FAR 52.237-1 Site Visit (APR 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
Update #2 ·
UPDATE 01: To include the following statement
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years
The quoters shall submit their quote to Nestor Rivera Gonzalez, by email at
nestor.riveragonzalez@usda.gov no later than June 22nd, 2025, at 1159 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
FAR 52.237-1 Site Visit (APR 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
Update #1 ·
USDA Forest Services requires grounds maintenance for the Coweeta Hydrologic Laboratory located at 3160 Coweeta Lab Road, Otto, NC. The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide grounds maintenance.
Anticipated starting date from 1 July 2025 to 30 June 2026. Plus 4 Option Years
The quoters shall submit their quote to Nestor Rivera Gonzalez, by email at
nestor.riveragonzalez@usda.gov no later than June 22nd, 2025, at 1159 PM Eastern Standard Time. It is the quoter's responsibility to confirm receipt of the quote.
Quoters must have an active entity registration in the System for Award Management in order to
submit a quote. https://SAM.gov.
FAR 52.237-1 Site Visit (APR 1984)
Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
IMPORTANT:
FILL OUT ATTACHMENT 2 SOI (SCHEDULE OF ITEMS) AND Attach 3 Experience Questionaire
CONTRACTOR REQUIREMENTS:
4.0 TECHNICAL SPECIFICATIONS (SEE ATTACHED SOW SECTION 4)
Files
| File | Type | Posted |
|---|---|---|
| Attach 4.1 (updated June 2025) Site Map.pdf | ||
| Attach 2 Schedule of Items.xlsx | XLSX spreadsheet | |
| Attach 6 WD 2015-4417 Rev. 28.pdf | ||
| Attach 5 Synopsis Coweeta Lawn (6-Jun-25).pdf | ||
| Attach 1 SOW Coweeta Ground Maintenance.pdf | ||
| Synopsis Coweeta Lawn Care and Grounds Maintenance.pdf | ||
| Attach 2 Schedule of Items.xlsx | XLSX spreadsheet | |
| Attach 3 Experience Questionaire .docx | DOCX document | |
| Attach 4 Map 1.pdf | ||
| Attach 5 DRAFT Landscaping Frequency Schedule.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Coweeta Lawn Care and Grounds Maintenance | Award Notice | |
| This notice | Solicitation |
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