Coveralls of Various Types

I. INTRODUCTION/PURPOSE

The Mine Safety & Health Administration is issuing this Sources Sought Notice - Request for Information for information to improve its understanding of the market and identify qualified vendors capable of providing modified coveralls for its mine inspectors. 

II.  BACKGROUND

The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), as amended by the Mine Improvement and New Emergency Response (MINER) Act of 2006. 

The Mine Safety and Health Administration’s (MSHA) Mine Safety and Health Enforcement operate Region and Field offices throughout the United States for the United States (US) Department of Labor (DOL). 

It is necessary for inspectors to wear protective coveralls in order to help prevent accidents caused by loose clothing getting caught in mining equipment as well as protecting them from dirt and rocks found in the mining areas.  Incorporating reflective stripes affords the inspector an increased degree of protection from underground haulage or transport vehicles and mining equipment in dark or dimly lit areas of underground mines. 

Six different types of coveralls will be required:  1) standard coveralls; 2) two piece; 3) bib coveralls; 4) insulated coveralls; 5) fire resistant coveralls; and 6) light weight coveralls.  The majority of the coveralls will be the standard coveralls.

III. OBJECTIVE

The objective of this procurement is to obtain the services of a vendor who can provide all six designs of coveralls (standard, bib, two piece, insulated, fire resistant and light weight) to MSHA for our inspectors.  Coveralls shall be designed according to the product specifications and delivered within the time frame required.

IV. PRODUCT SPECIFICATIONS and DELIVERY INFORMATION:

Standard coveralls Specifications:

• Fabric Content: Polyester/cotton (Permanent press, 65% polyester/35% cotton)
• Fabric Weight: 8-10 ounces per square yard
• Stitching: Thread Tex size of at least 40.  Reinforced stitching on pockets and zippers is required.
• Color: Navy blue
• Collar: Standard
• Sleeves: Long sleeves
• Sizes: Sizes must be in United States Standard sizes.  Sizing shall remain constant throughout the life of the contract.  Vendor must be able to provide sizes for both men and women.  Sizes may range from 34 Short to 62 Tall, with approximately up to 35% of the orders being in sizes larger than 50 regular.  Coveralls must be available in short/regular/long and tall.  Tall sizes shall accommodate longer torsos as well as longer leg lengths.
• Reflective Striping: Two inch wide stripes.  Stripes shall consist of 2" fabric that is composed of wide angle, exposed retroreflective lenses bonded to a durable cloth back. Stripes shall be certified as ANSI/ISEA 107-2010 level 2 retroreflective material; and the retroreflective material shall be certified for more than 50 home washes per ISO 6330 Method 2A. (See Attachment 1 for positioning.)
• Logo: MSHA Logo Patch sewn on Left Breast Pocket (See Attachment 2)
• Flag: American flag patch 2” X 3” sewn on left shoulder 

Standard Coveralls Design requirements

• Breast pockets: (Attachment 3)
  • Two (2) outer breast pockets with 2 inch wide Velcro flap across entire top of pocket.  Pocket size: 7”w X 11d”, Velcro strip 1” wide
  • One (1) inner left breast pocket with metal zipper on the side  Size 7”w X 10”d
• Sleeve Pockets:
  • Two (2) sleeve pockets (one on each sleeve) with 2 inch wide Velcro flap across entire top of pocket.  Pocket size 4”wX10”d.  Velcro strip 1” wide
• Cargo Pockets:
• Two (2) cargo pockets (one on each outside leg) with 2” Velcro flap across entire top of pockets.  The bottom of the pocket shall be positioned approximately 5” above the knee to accommodate knee pads.  Pocket size: 6”w X 8”d
• Waist pockets – Slash pockets on front with side slits for access to inner clothing.  No Velcro on this pocket.
• Loop: Loop on right thigh above the knee for carrying a hammer or ruler.  Size: approximately 4” positioned above cargo pocket.
• Front closure: at least two (2) snaps at the top and a 2 way heavy duty metal zipper. 
• Wrist: The wrist for each pair of coveralls shall be designed with a 2” wide Velcro band (no snaps).
• Leg: Two (2) heavy duty metal zippers (one for each leg) shall be located on outer seam.  Zipper shall run from just below the reflective stripes on the legs of the coveralls to the bottom hem.  Zipper shall open from the hem upward for easier access to boots.
• Back pocket: Two (2) pockets (one on each side).  No Velcro closures.  Size: 7” w by 9.5” d
• Expansion Pleats: Two (2) expansion pleats shall be located at the shoulder blade.
• Waste: Coveralls shall be designed with a 1” elastic waist band in the back for ease of motion.

Two Piece coveralls Specifications:

* Fabric Content: Polyester/cotton (Permanent press, 65% polyester/35% cotton)

* Fabric Weight: 8-10 ounces per square yard

• Stitching: Thread Tex size of at least 40.  Reinforced stitching on pockets and zippers is required.
• Color: Navy blue
• Collar: Standard
• Sleeves: Long sleeve
• Sizes: Sizes must be in United States Standard sizes.  Sizing shall remain constant throughout the life of the contract.  Vendor must be able to provide sizes for both men and women.  Sizes may range from 34 Short to 62 Tall, with approximately up to 35% of the orders being in sizes larger than 50 regular.  Coveralls must be available in short/regular/long and tall.  Tall sizes shall accommodate longer torsos as well as longer leg lengths.
• Reflective Striping: Two inch wide stripes.  Stripes shall consist of 2" fabric that is composed of wide angle, exposed retroreflective lenses bonded to a durable cloth back. Stripes shall be certified as ANSI/ISEA 107-2010 level 2 retroreflective material; and the retroreflective material shall be certified more than 50 home washes per ISO 6330 Method 2A. (See Attachment 1 for positioning.)
• Logo: MSHA Logo Patch sewn on Left Breast Pocket (See Attachment 2)
• Flag: American flag patch 2” X 3” sewn on left shoulder 

Two Piece Coveralls Design requirements

            Shirt:

• • Breast pockets:
    • Two (2) outer breast pockets with 2 inch wide Velcro flap across entire top of pocket.  Pocket size: 7”w X 11d”, Velcro strip 1” wide
    • One (1) inner left breast pocket with metal zipper on the side  Size 7”w X 10”d
  • Sleeve Pockets:
    • Two (2) sleeve pockets (one on each sleeve) with 2 inch wide Velcro flap across entire top of pocket.  Pocket size 4”wX10”d.  Velcro strip 1” wide
  • Front closure: at least two (2) snaps at the top and a heavy duty metal zipper. 
  • Wrist: The wrist for each pair of the shirts shall be designed with a 2” wide Velcro band (no snaps).
  • Expansion Pleats: Two (2) expansion pleats shall be located at the shoulder blade.

 

Pants:

• • Cargo Pockets:
    • Two (2) cargo pockets (one on each outside leg) with 2” Velcro flap across entire top of pockets.  The bottom of the pocket shall be positioned approximately 5” above the knee to accommodate knee pads.  Pocket size: 6”w X 8”d
    • Waist pockets – Slash pockets on front.  No Velcro on this pocket.
    • Loop: Loop on right thigh above the knee for carrying a hammer or ruler.  Size: approximately 4” positioned above cargo pocket.
    • Leg: Two (2) heavy duty metal zippers (one for each leg) shall be located on outer seam.  Zipper shall run from just below the reflective stripes on the legs of the coveralls to the bottom hem.  Zipper shall open from the hem upward for easier access to boots.
    • Back pocket: Two (2) pockets (one on each side).  No Velcro closures.  Size: 7” w by 9.5” d
    • Waste: Pants shall have a heavy duty metal zipper and riveted button closure at the waist.  (as can be found on standard blue jeans).  2” elastic in the waistband for secure fit.

Bib coveralls Specifications:

• Fabric Content: Polyester/cotton (Permanent press, 65% polyester/35% cotton)
• Fabric Weight: 8-10 ounces per square yard
• Stitching: Thread Tex size of at least 40.  Reinforced stitching on pockets and zippers is required.
• Color: Navy blue
• Sizes: Sizes must be in United States Standard sizes.  Sizing shall remain constant throughout the life of the contract.  Vendor must be able to provide sizes for both men and women.  Sizes may range from 34 Short to 62 Tall, with approximately up to 35% of the orders being in sizes larger than 50 regular.  Coveralls must be available in short/regular/long and tall.  Tall sizes shall accommodate longer torsos as well as longer leg lengths.
• Reflective Striping: Two inch wide stripes.  Stripes shall consist of 2" fabric that is composed of wide angle, exposed retroreflective lenses bonded to a durable cloth back. Stripes shall be certified as ANSI/ISEA 107-2010 level 2 retroreflective material; and the retroreflective material shall be certified for more than 50 home washes per ISO 6330 Method 2A. (See Attachment 1 for positioning.)
• Logo: MSHA Logo Patch sewn above right Breast Pocket (See Attachment 3)
• Flag: American flag patch 2” X 3” sewn above left breast pocket.
• Bib strap hardware shall be metal and stitching shall be reinforced.

 

Bib Coveralls Design requirements

• Breast pockets:
  • Two (2) outer breast pockets with 2 inch wide Velcro flap across entire top of pocket.  Pocket size: 7”w X 11d”, Velcro strip 1” wide
  • One (1) inner left breast pocket with metal zipper on the side  Size 7”w X 10”d
• Cargo Pockets:
  • Two (2) cargo pockets (one on each outside leg) with 2” Velcro flap across entire top of pockets.  The bottom of the pocket shall be positioned approximately 5” above the knee to accommodate knee pads.  Pocket size: 6”w X 8”d
• Waist pockets – Two (2) Slash pockets on front, one on each side.  No Velcro on this pocket.
• Loop: Loop on right thigh above the knee for carrying a hammer or ruler.  Size: approximately 4” positioned above cargo pocket.
• Front closure: 2 way heavy duty metal zipper. 
• Leg: Two (2) heavy duty metal zippers (one for each leg) shall be located on outer seam.  Zipper shall run from just below the reflective stripes on the legs of the coveralls to the bottom hem.  Zipper shall open from the hem upward for easier access to boots.
• Back pocket: Two (2) pockets (one on each side).  No Velcro closures.  Size: 7” w by 9.5” d
• Adjustable bib straps are required.

 

Fire Resistant Coveralls:

Specifications and design shall be the same as the standard coveralls, with the following exceptions:

• Material – 100% cotton with an Arc rating of at least 11.2 ATPV

 

Insulated coveralls:

Specifications and design shall be the same as that of the standard coveralls with the following exceptions:

• Coveralls shall be made with insulation layer to protect from cold weather.

 

Light weight coveralls

Specifications and design shall be the same as the standard coveralls with the following exceptions:

• Fabric weight: 4-6 ounces per square yard
• Stitching: Thread Tex size of at least 24. 

1.3  DELIVERY SCHEDULE:

Quantity

Estimated Delivery Time

1-20 pair

2-3 weeks

21-150 Pair

4-6 weeks

151-300

7-9 weeks

301-499 pair

9-11 weeks

500 + pair

12 weeks

 

Delivery may be made to some or all of the following locations:

MSHA Mt. Pleasant Region

Attn: Administrative Officer

Paladin Professional Center

621 Excel Drive, Suite 100

Mt. Pleasant, PA 15666

MSHA Morgantown Region

Attn: Administrative Officer

604 Cheat Road

Morgantown, West Virginia 26508

MSHA Mt. Hope Region

Attn: Administrative Officer

National Mine Academy

1301 Airport Road

Beaver, WV 35209

MSHA Norton Region

Attn: Administrative Officer

716 Spring Avenue SE

Wise, VA  24293

MSHA Barbourville Region

Attn: Administrative Officer

3837 S. US HWY 25E

Barbourville, KY 40906

MSHA Vincennes Region

Attn: Administrative Officer

2300 Willow Street, Suite 200

Vincennes, IN 47591

MSHA Denver Region

Attn: James Marsh

2nd Street, Building 25

Denver Federal Center

Denver, CO 80225-0367

MSHA Madisonville Region

Attn: Administrative Officer

100 YMCA Drive

Madisonville, KY 42431

MSHA Pineville Region

Attn: Administrative Officer

4499 Appalachian Highway

Pineville, WV 24874

MSHA Headquarters

Attn: Robin Latimer

201 12th Street, Suite 401

Arlington, VA 22202

MSHA Warrendale Region

Attn:  Administrative Office

178 Thorn Hill Road, Suite 100

Warrendale, PA  15086-7573

MSHA Birmingham Region

Attn:  Administrative Officer

1030 London Drive, Suite 400

Birmingham, AL 35211

MSHA Duluth Region                       

Attn:  Administrative Office

Federal Building, U.S. Courthouse

515 W. 1st Street, #333

Duluth, MN  55802-1302

MSHA Dallas Region            

Attn: Administrative Office

1100 Commerce Street, Room 462

Dallas, TX  75242-0499

MSHA Denver Region

Attn:  Samsara Sorrells

1 Denver, FCD

6th and Kipling

2nd Street, Building 25, E-18

Denver, CO  80225

MSHA Vacaville Region

Attn:  Administrative Office

991 Nut Tree Road

Vacaville, CA  95687-6696

V. SUBMISSION REQUIREMENTS

1. The following information is to be provided in response to this Request for Information:

a. Vendor's name
b. Vendor's address
c. Point of contact name, telephone number, and e-mail address
d. DUNS number
e. Identification of business size (small business, small disadvantaged, Small Woman-Owned Business, Small Veteran-Owned Business, Small Disabiled Veteran-Owned Business, Small/Disadvantaged Business SBA 8(a) Program, HUB-Zone small business);
f. Capability to provide the product to the specifications

g. Any exceptions to the Buy American Act (see below paragraph)

The Buy American Act is applicable to this requirement.  FAR Part 25.101 requires agencies to acquire only domestic end products for public use inside the United States.  Domestic end products are: (1) an unmanufactured end product mined or produced in the United States OR (2) an end product manufactured in the United States AND the cost of components mined, produced or manufactured in the United States exceeds 50 percent of the costs of all components, FAR 25.101. However, if the product is manufactured in the United States and is a COTS item (commercially available off-the-shelf), then the component test is waived and the product is deemed to be a domestic end product, FAR 12.505(a).  There are certain exceptions under which a contracting officer may purchase a non-domestic end product.  See FAR Parts 25.103 and 25.202 to understand exceptions.

2. Responses must be submitted in writing according to the requirements outlined in this document and received via e-mail by Rhonda Sizemore at sizemore.rhonda@dol.gov no later than 3:00 p.m. EST on Friday, April 10, 2020. Late responses may not be considered or evaluated.

VI. AGENCY POINT OF CONTACT

Rhonda Sizemore
Contract Specialist/Contracting Officer
1301 Airport Road
Beaver, West Virginia 25813
Sizemore.Rhonda@dol.gov
Office Phone: (304)256-3538

VII. OTHER INFORMATION

All interested and qualified businesses are encouraged to respond to this notice in accordance with the instructions found herein. Responding to this RFI does not guarantee an award of a contract nor does the Government guarantee that a solicitation will be issued as a result of the RFI. The Government does not intend to award a contract based on this request or to otherwise pay for the information submitted in response to this request. This request is issued only to locate vendors interesting in becoming an approved supplier of the subject product. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response.