Court Reporting and Stenotype Services in New Mexico

FEMA is soliciting court reporting and stenotype services for its Office of Appeals, Audits, and Arbitration (AAA) and Hermit Peaks/Calf Canyon Claims operations in New Mexico. The contract requires comprehensive court reporting support including attending hearings, using stenotype and backup audio recording equipment, transcribing proceedings with 98% accuracy, and delivering verbatim transcripts in PDF format via email within two business days of each hearing. A critical qualification is that the contractor's business must be located within 2.5 hours of Santa Fe, New Mexico, and the contractor must provide all necessary personnel, equipment, and tools without reimbursement for travel costs. The evaluation will be based on technical capability (limited to a 5-page response) and price, with technical and past performance combined being approximately equal to price in importance. Proposals are due by 2:00 p.m. Eastern Time on June 23, 2025, and must be submitted via email to michael.bonds@fema.dhs.gov.

This opportunity is set aside exclusively for small businesses under NAICS code 561492 for Court Reporting and Stenotype Services. The estimated total contract value is $46,800.00 for a 12-month performance period structured as a labor-hour contract. The scope includes supporting 50 total hearings: 45 in-person appeal hearings (225 labor hours at an average of 5 hours each), 5 remote appeal hearings (25 labor hours), 13 in-person arbitration hearings (39 labor hours at an average of 3 hours each), and 2 remote arbitration hearings (6 labor hours). Services will be performed in Santa Fe, New Mexico for in-person hearings and remotely for virtual proceedings. The contractor must handle all proceedings with strict confidentiality in compliance with relevant privacy laws and regulations, and no incumbent contractor is identified in the solicitation materials.